RFP26-919 - Infrastructure & Basic Maintenance (Category 2)
| Location: | California |
|---|---|
| Posted: | Nov 22, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | Roseville City School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP26-919 – Infrastructure & Basic Maintenance (Category 2)
The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal (RFP) to solicit qualified vendors to provide E-Rate Eligible Infrastructure and Basic Maintenance
to modernize and/or increase coverage in areas known to lack adequate coverage across our 22 Schools.
All questions regarding this RFP should be directed to erate@rcsdk8.org, with the subject of “ERATE RFP#26-919 INTERNAL CONNECTIONS – Infrastructure & Basic Maintenance” on or before 12:00 p.m. December 4, 2025.
RFP SCHEDULE
- RFP Posting: November 21, 2025
- Mandatory Pre-Bid Site Walk: December 2, 2025 @ 3:00 p.m. @ Buljan Middle School, 100 Hallisy Drive, Roseville CA 95678
- End of Questions: December 4, 2025 @ 12:00 PM (Responses by next business day)
- RFP Closing: January 6, 2026 @ 2:00 PM
- Submittal Opening: Date of Closing (Registered)
- RFP Selection: Before 471 filing date
- Award of RFP: Contingent on Board Approval, and Funding from E-Rate
- Contract/Service Start Date: July 1, 2026 (Billing after July 1, 2026)
RFP26-919 - Internal Connection - Cabling Infrastructure & Basic Maintenance.pdf
Attachment Preview
E-Rate FY2026
CATEGORY 2
INTERNAL CONNECTIONS
Infrastructure & Basic Maintenance
RFP # 26-919
POSTED: November 21, 2025
Deadline for Submittal: January 6, 2026
BEFORE 2:00 P.M.
ATTN: TECHNOLOGY SERVICES
Roseville City School District
1050 Main Street
Roseville, CA 95678
NOTICE INVITING PROPOSALS
Notice is hereby given that the Roseville City School District (RCSD) will accept proposals for the
award of contracts for E-rate Funding Year (FY) 2026 up to, but not later than 2:00 P.M., on
January 6, 2026 for the following:
RFP 26-910 Telecommunications Services - Internet Services - Districtwide (Category 1)
RFP 26-911 Telecommunications Services - Wide Area Network / Metropolitan Area Network
(WAN/MAN) Winding Creek Elementary (Category 1)
RFP 26-914 SD-WAN Router/Gateway equipment (Category 2)
RFP 26-915 Ethernet Switches (Category 2)
RFP 26-916 Wireless (Category 2)
RFP 26-917 Uninterruptible Power Supply (Category 2)
RFP 26-919 Internal Connections - Infrastructure (Category 2)
Additional information, including documents and questions pertaining to the bid can be located on
the District’s website: www.rcsdk8.org
Proposals shall be delivered in separate sealed envelopes, or boxes and marked on the outside with
the respective RFP number, bidder’s company name and contact name to the District Office front
desk referencing
Roseville City School District
<INSERT NAME OF RFP>
Attention: Technology Services
1050 Main Street
Roseville, CA 95678
prior to January 6, 2026 @ 2:00 P.M. deadline. Bids will be publicly registered at 2:00 P.M.
January 6, 2026 at the District Office:
1050 Main Street
Roseville, CA 95678
No faxed proposals will be accepted. Each bid must conform and be responsive to the bid
documents, and include One (1) signed original, two (2) hard copies, and one (1) digital copy (CD
or flash drive) of the proposal shall be submitted.
RCSD reserves the right to reject any or all bids or parts thereof, to be the sole judge of the
merits and qualifications of all bids, to waive any informality in a bid, not necessarily accept the
lowest of any offered and to extend the bidding period. Design, specifications, service, delivery,
and quality may be considered in making selections.
Published: November 21, 2025 and November 28, 2025 - Press Tribune
Roseville City School District
Deliver by 2:00 p.m. January 6, 2026
2
Request for Proposal 26-919
Infrastructure & Basic Maintenance
Internal Connections
SUMMARY
The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal
(RFP) to solicit qualified vendors to provide E-Rate Eligible Infrastructure and Basic
Maintenance to modernize and/or increase coverage in areas known to lack adequate coverage
across our 22 Schools.
The resulting agreement will support the District’s instructional and operational mission and will
be structured to comply with all requirements of the Federal Communications Commission
(FCC) Schools and Libraries Program (E-Rate) administered by the Universal Service
Administrative Company (USAC).
Selection will be based on E-Rate compliant cost-effectiveness, of which price is the most
heavily weighted factor, but not the sole determinant. The District reserves the right to make no
award or to negotiate final award terms consistent with E-Rate requirements. All award decisions
will be documented with sufficient rationale and contemporaneous records to satisfy E-Rate
audit and review obligations.
IMPORTANT DOCUMENTS IN THIS RFP
The following documents are included as part of this Request for Proposal (RFP). Any addenda,
clarifications, or modifications issued after the initial posting will be made available on the
District’s website at www.rcsdk8.org under “Contracts and Bids” (found in the “Menu”
section).
● Appendix A: List of District Addresses, including all sites requesting service
● Appendix B: Site Map
● Appendix C: Agreements, Waivers, and Understandings governed by USAC, E-Rate,
and applicable Federal, State, and Local regulations for Proposal (RFP).
BACKGROUND
The District continually evaluates its wireless network to support its one-to-one and BYOD
initiatives across all schools. As part of this process, the District identifies areas that have failed
to meet District or industry standards and might require improvement, expansion, upgrading and
repairing of existing infrastructure. This work is designed to accommodate the ongoing growth
of the District’s network, ensuring it effectively supports students and staff.
Roseville City School District
Deliver by 2:00 p.m. January 6, 2026
3
Request for Proposal 26-919
Infrastructure & Basic Maintenance
Internal Connections
DISTRICT OVERALL INFRASTRUCTURE GOALS
The District is looking for a turnkey cabling solution to upgrade closets, test, pull and validate
existing cabling infrastructure. This will help the District achieve the goals of:
● Supporting its wired and wireless infrastructure to support a one-to-one and BYOD
initiatives
● Insure consistent connectivity to its buildings
● To continuously improve our networking infrastructure to support the students
and staff of the District.
The information below is general information and expectations that the District requires for all
vendors to meet. Please see Appendix B for site detail specifics and addendum posted
immediately after the scheduled site walk.
Cabling and Fiber Requirements:
● Vendors shall test identified fiber using industry standard practices
● Testing shall include Loss Length testing using a certified Power Meter Light Source
(PMLS) and Optical Time Domain Reflectometer (OTDR) testing equipment
● Reports of pass and fail shall be provided to the district
● Prefer fusion splicing when feasible
● All new fiber install should be .50um unless otherwise noted
● All ethernet cabling should be CAT6A unless otherwise noted
● OSP rated cabling shall be used for all outside and underground installations
● All new installs require a minimum of 10’ service loops at each termination point when
available
● Where available, prefer terminations to be made into existing patch panels
● All terminations must be labeled to District Standard or TIA/EIA-606A for class 4
administration
● All terminations, cable runs, including through fire stops, must meet TIA/EIA structured
cabling standards
Closet work Requirements:
● Cabinets installed should be able to hold industry standard 19” rack equipment from
known manufacturers (Chatsworth, Panduit, Tripp Lite; etc)
● New cabinet sizes, not installed in a classroom, should be approximately 24” x 21” x 25”
(WxDxH) with 10-32 threading and allowing for a minimum of 11 Rackspace Units (RU)
usable unless space is prohibitive unless otherwise noted
● New cabinets installed into a classroom, should be of like kind to Panduit TrueEdge
Vertical Wall Mount with a minimum size 28.5” x 9.5” X 42” (WxDxH)
● The rear of the cabinet should be swingable allowing access to equipment from the rear.
● The front and/or rear of the cabinet should be key lockable
Roseville City School District
Deliver by 2:00 p.m. January 6, 2026
4
Request for Proposal 26-919
Infrastructure & Basic Maintenance
Internal Connections
● Front door, if applicable, should be easily removable and should have smoked plexi or
glass allowing equipment to be seen while the door is closed
● District preference is that the vendor will remove all existing cabling and equipment,
replace cabinets and install cabling and re-terminate as needed
● Vendor shall provide a credit or allow a modification for any location that is determined
prior to construction or ordering of equipment
SCOPE OF WORK
The Roseville City School District ("District") invites proposals from qualified Bidders for two
distinct scopes of work related to E-Rate eligible internal connections. Bidders may submit
proposals for one or both options.
● Option 1: Project Installation: A project to provide and install cabling infrastructure and
a communications closet uplift. Specific details for this option will be provided at the
mandatory site walk (see "RFP Schedule" for date and time).
● Option 2: Basic Maintenance: A unit-price contract for the as-needed basic maintenance
of internal connections.
All proposals must be for a turnkey solution, meaning they shall include, but not be limited to,
the furnishing of all labor, materials, equipment, transportation, services, and incidentals
necessary for a complete and operational system.
The District, at its sole discretion, may award any or all of the items or may not award any items.
The District reserves the right to reject any or all proposals.
All bid responses will be evaluated based on the submissions received. Vendors are encouraged
to make suggestions that might improve the overall project up to the mandatory site walk,
otherwise Bidder must bid based on what is outlined in this RFP and addendums posted that
might make material changes.
The options outlined below are subject to change(s) after the bid is awarded to a successful
vendor. The selected vendor acknowledges that the District reserves the right to modify any or all
options outlined in the scope of this work after the project has been awarded. Final pricing will
be determined in collaboration with the chosen vendor prior to the start of construction
Option 1: Install new Fiber, fusion splice with existing fiber, new LC connectors, install new
cabinet and relocate as outlined below at Buljan Middle School:
● IDF1
○ Remove existing exposed open rack
○ Install a new Low profile, key lockable wall cabinet including
■ Conduit installation
● 2 quantity 1½” conduit 10’ length to be installed as determined
before installation.
Roseville City School District
Deliver by 2:00 p.m. January 6, 2026
5
Request for Proposal 26-919
Infrastructure & Basic Maintenance
Internal Connections
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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