Residential Roof Replacement, HVAC - Greenville

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Bid
Solicitation Number 6588
Description Residential Roof Replacement, HVAC - Greenville
Date of Issuance 7/2/2026
Inquiries Deadline Date & Time (local) 7/27/2026, 2:00 PM
Due Date & Time (local) 7/29/2026, 2:00 PM
Pre-Submission Conference Yes: Mandatory On-Site (attendance & sign in required)
Conference Date & Time (local) 7/22/2026 11:00 AM
Buyer Name Morris
INTRODUCTION
The Kent County Purchasing Division is soliciting bids for Residential Roof Replacement, HVAC -
Greenville at 10391 Lincoln Lake Rd NE, Greenville, MI 48838.
BID OPENING
The sealed submissions will be publicly opened and read aloud by the Kent County Purchasing Division.
Kent County Purchasing Division will conduct public openings via teleconference. Click here to join the
public opening.
SCOPE
Dimensions, if furnished, are for general reference only and should be verified by Respondent.
Kent County will award and contract for the goods and services in this Solicitation in an efficient and
timely manner. In no event will notification of award be more than 45 days from the date of submission.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
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PRE-SUBMISSION ON-SITE CONFERENCE
Conference Date 7/22/2026
Conference Time (local) 11:00 AM
Location 10391 Lincoln Lake Rd NE, Greenville, MI 48838
A pre-submission conference is scheduled for this Solicitation. Attendee should arrive a minimum of 5
minutes before the conference scheduled date and time to sign-in. Attendee will not be allowed to sign
in after the conference has commenced at mandatory meetings and is disqualified from participating
in this Solicitation.
The conference provides equal opportunity to seek clarifications and inspect the location (if applicable).
Attendee shall have fully reviewed all Solicitation documents and correspondence prior to the
conference. Attendee is responsible for taking meeting notes and shall be an employee or authorized
reseller of the Respondent with requisite knowledge, skill, and abilities to participate.
LICENSING AND CODE COMPLIANCE
All materials and methods of construction related to work performed on this project must comply with
locally adopted code requirements and must meet with the approval of local code enforcement officials.
Contractor shall obtain, pay for and post on site all permits and licenses necessary to complete this
project. Contractor and subcontractors must have current Michigan Residential Builders License, trade
specific license or certifications as required by the State, County and/or local government. A copy of
contractor license(s) and/or certifications necessary to complete this project to be provided with Bid
Response or previously on file with Kent County to be considered.
CONTRACTING WITH SMALL MINORITIES AND WOMEN BUSINESSES
Bidders are encouraged to establish delivery schedules and divide total requirements, when
economically feasible, into smaller tasks or quantities to permit maximum participation by small and
minority businesses, and women's business enterprises. Kent County encourages bidders to use small
business associations, minority business development groups, and local organizations when soliciting
potential subcontractors for this project.
FEDERAL SYSTEM FOR AWARD MANAGEMENT (SAM)
Each Contractor and sub-contractor(s) shall maintain an active Unique Entity ID (UEID) with the Federal
SAM registry (https://www.sam.gov) at all times during the project. Contractor must provide proof they
have initiated or completed the registration of the assigned UEID within seven (7) days of Award. If
sufficient proof is not received within seven (7) days of Bid Award, Kent County may deem Contractor's
bid Non-Responsive.
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PROJECT SIGNAGE
A project sign is to be installed in a prominent and accessible location at the project work site to inform
the public of project activity. The project sign is to be maintained in good condition throughout the
entire construction period. Format and size requirements are to be provided by the County. (See
Appendix A - Project Sign)
FUNDING SOURCE
Funding is provided in part through a Federal Community Development Block Grant (CDBG) from the US
Department of Housing and Urban Development (HUD). The Respondent shall warrant and certify that,
in the performance of the resultant agreement, it has complied with or will comply with all applicable
statutes, rules, regulations and orders of the United States, including laws and regulations pertaining to
labor, wages, hours and other conditions of employment. All materials, equipment, and supplies
provided to the members must comply fully with all safety requirements, rules of the Industrial
Commission on Safety, and all applicable OSHA Standards.
The Respondent shall certify that it is registered with SAM.gov and has a valid Unique Entity Identifier
(UEI). Contract requirements include, but are not limited to, the following:
https://www.kentcountymi.gov/DocumentCenter/View/1550/Federal-Funded-Contract-Requirements-
PDF
MATERIAL AND WORKMANSHIP WARRANTY REQUIREMENTS
Materials installed and work performed shall have a minimum one-year Respondent warranty from the
date of final acceptance of the work by the Homeowner and Kent County. In addition, all
equipment/materials shall consist of the original manufacturer warranty which shall be transferred to
the Homeowner upon final acceptance. Warranties shall include, at minimum, warranties against
defects in design, materials, and workmanship. Labor and shipping costs for the replacement of
defective material will be borne by the Respondent for the duration of the warranty period. The
Respondent agrees that, regardless of statements to the contrary, he/she will not disclaim either the
warranty of merchantability or the warranty of fitness for a particular purpose.
INSURANCE
Respondent shall procure and maintain insurance that complies with County of Kent Insurance
Requirements listed at: https://www.kentcountymi.gov/DocumentCenter/View/1551/Insurance
Requirements-PDF
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
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INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be
considered.
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document.
Respondent shall submit the Submission Form ("Bid Form" "Response Form") posted on the Bid
Opportunities page of the Kent County Purchasing Division's website. Click the Submit Online icon to
submit electronically or to print the Submission Form. Respondent must submit the Bid Bond with
Submission Form if applicable.
The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficulties, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmation email to determine accuracy prior to due
date/time.
Submissions that deviate from the Solicitation specifications will only be considered if the deviations are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specifications, the County's interpretation will prevail. When a Solicitation states no
alternates, no deviations are permitted.
Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable
offer for a period of 45 days from the due date/time. In the event the notification of award is not made
within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of
their submission.
Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
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APPENDIX A
Kent County - Project Sign Requirements
A project sign is to be installed in a prominent and accessible location at the active project work site to
inform the public of project activity. The back of the project sign may be used to post any required
notices outlined in the Federal Labor Standards. The project sign is to be maintained in good
condition, visible to the public and workers, throughout the entire construction period. The front of the
project sign may be used to incorporate contractor and other partner logos upon pre-approval by Kent
County. Project signage is intended to be temporary and only removed after Kent County's final project
approval.
Determining Number of Project Signs:
At least one project sign is necessary for each active work site.
When project activity is conducted at separate buildings or at separate locations more than 200
feet apart, at least one project sign is necessary at each location.
Multiple project signs are necessary at work sites that have road frontage of more than 200 feet,
or an area larger than 21,780 square feet (1/2 acre), or for sites with multiple housing units. One
project sign is required for each 1/2 acre, or for every 200 feet of road frontage, or for every 8
housing units. Quantity of signs required may be reduced with Kent County approval.
Project signs should be installed no closer than 100 feet apart.
Installation: Durable installation methods and materials shall be used to provide stability against wind
and other elements.
Required Federal Postings: At least one set of required federal notices must be displayed at prominent
and accessible place to be easily seen by workers. Federal notices can be printed on or securely fastened
to project sign.
Construction Material: Plywood or Corrugated Plastic
Minimum Dimensions: 24" horizontal x 18" vertical
Logo/Background Color: C0 M100 Y43 K18
Sample Kent County Project Signage - Printable image will be provided following project award.