6100019712 Event Staffing and Management Services

ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Proposals - Event Staffing and Management Services
Solicitation Number: RFP 26-091; RFx 6100019712
Description: The Henry B. Gonzalez Convention Center (HBGCC) is soliciting proposals for Event
Staffing and Management Services to provide staffing for parking lot attendants, badge, and bag
checkers, handheld metal detecting operators, tickets scanners, ushers, elevator operators,
wayfinding/greeters, and event safety control staff for events hosted at the HBGCC. Services needed
for events will be based on venue requirements, tickets, security considerations, attendance, nature of
event and customer considerations.
Applicable Product Categories: 96269 - Personnel Services, Temporary
Date Issued: July 1, 2026
Due Date & Time: August 7, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on
July 8, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly
encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of
the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2349 483 8755 | Meeting Password: ESMS2026
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=mb1113932ac3a072753875a4ffd42c533
Staff Contact Person: Gregory Desir, Procurement Specialist III, Gregory.Desir@sanantonio.gov
Evaluation Committee Voting Members:
YIdefonso Rodriguez-Sola, Assistant Director, Convention and Sports Facilities Department
Monica Ramos, Assistant Director, Convention and Sports Facilities Department
Carisa Gamez, General Manager, Convention and Sports Facilities Department
Cecilie Marchi, Facilities Security Manager, Convention and Sports Facilities Department
Barry David, Event Services Manager, Convention and Sports Facilities Department
Pursuant to Section 011 - Restriction on Communications and in accordance with and as
authorized by Section 2-61 of the City Code, the following restrictions on communications apply
to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by
2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time
the RFP has been released until the contract is posted for consideration as an agenda item
during a meeting designated as an A session; and 2) City employees from the time the RFP has
been released until the contract is approved at a City Council "A" session.

Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFP to the Staff Contact Person listed
below until 4:00 p.m., Central Time, on July 10, 2026. Questions received after the stated deadline
will not be answered. All questions shall be sent by e-mail. Questions submitted and the City's
responses will be posted with this solicitation.
Gregory Desir, Procurement Specialist III
City of San Antonio, Finance Department - Procurement Division
Gregory.Desir@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal
If you have not completed the City's SAePS Vendor Registration, you must do so in order to view the
solicitation and submit a response. Once you have logged on to the SAePS portal, click on "My Bids"
(first), if not viewable then click "Other Bids" (to view all already published competitive bids). Vendor
Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-
Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor
Registration at
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email
at vendors@sanantonio.gov with "SAePS Portal" on the subject line so this can be expedited.