Construction Management Adviser Services -Davis Wade Stadium East Suite Improvements and Davis Wade Stadium North Suite Improvements. Sign in sheet. Slide show. Copy of typical contract.

Mississippi State University
Request for Proposals (RFP) MSU2026096
Construction Management Adviser Services
#205-361 Davis Wade Stadium East Suite Improvements and 305-
684 # Davis Wade Stadium - North Suite Improvements
ISSUE DATE: August 4, 2026
ISSUING AGENCY: Office of Procurement and Contracts
Mississippi State University
405 Garrard Road E
Starkville, MS 39759
Sealed Proposals, subject to the conditions made a part hereof, will be received September 1,
2026 at 2:00 PM in the MSU Office of Procurement and Contracts, same address above, for
furnishing services and potentially, optional services as described herein.
IMPORTANT NOTE: Indicate firm name, and RFP number on the front of each sealed
proposal envelope or package.
All inquiries concerning this RFP should be directed to:
Jay Rester
Office of Procurement and Contracts, (Same address above)
jrester@procurement.msstate.edu
662-325-2550
Any addendum associated with this RFP will be posted at
http://www.procurement.msstate.edu/procurement/bids/index.php located under MSU2026096.
It is the respondent's responsibility to assure that all addenda have been reviewed and if
applicable, signed and returned.
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1. PURPOSE
Mississippi State University (MSU) desires to contract with a reputable and responsible
Construction Management firm, licensed in the State of Mississippi, capable of providing
Construction Management Adviser (CMa) services, on a full-time basis, for two projects, #205-
361 Davis Wade Stadium East Suite Improvements and #305-684 Davis Wade Stadium - North
Suites Improvements. The selected Construction Management Adviser (CMa) will provide
procurement, construction administration, coordination, scheduling, cost control, and closeout
services for the Projects. The selected CMa shall enhance the project team and assist the design
professional in structuring the bidding process. The CMa shall provide limited pre-construction
services during construction documents preparation and the bidding process and then complete
construction services during the construction phase. During the construction phase the CMa
shall coordinate and manage multiple prime contractors performing the Work at the same time.
2. PROJECT DESCRIPTION
The Davis Wade Stadiu East Suite Improvements and North Suite Improvement project consists
of interior refreshing of the existing Suites associated premium hospitality spaces within Davis
Wade Stadium at Mississippi State University. The work will include selective demolition,
architectural improvements, , premium hospitality area improvements, minor technology and AV
upgrades, minor MEP modifications, minor fire protection modifications, accessibility
improvements, and FF&E coordination.
MSU may elect to procure long lead time equipment (transformers, electrical switchgear,
chillers, etc.) directly from manufacturers. If the Owner elects to procure equipment direct from
manufacturers, then the CMa shall assist and coordinate these efforts on behalf of MSU.
Anticipated Project Schedule:
* Design and Pre-Construction Phase: Ongoing thru October 2026
* Bidding and Procurement Phase: October 2026 - November 2026
* Construction Phase: January 2027 - August 2027
MP Design Group is the Design Professional for this East Suites Project which has a total project
budget of $4,500,000.
MSU's Office of Planning, Design & Construction Administration is the Design Professional for
the North Suites Project which has a total project budget of $1,500,000.
MSU intends to award the CMa contract to a single CMa firm, but each project's accounting and
tracking of costs must be treated separately.
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3. GENERAL OVERVIEW OF REQUIRED SERVICES
The selected firm's Basic Services will generally consist of those described in Sections 3.2
and 3.3 of AIA C132-2019 and include usual and customary construction program
evaluation, budget development, constructability review, project phasing, coordination and
scheduling, cost estimating, and allocation of construction activities among the multiple
prime contractors.
The resulting contract(s) for the selected firm's services shall consist of two (2) phases
as generally outlined in the Standard AIA C132-2019:
Phase 1 - Preconstruction Phase
Phase 2 - Construction Phase Administration of the Construction Contract
MSU intends to utilize the Standard AIA C132-2019, with supplemental and additional
terms and conditions.
4. GENERAL INFORMATION AND REQUIREMENTS
MSU's Reservation of Rights - MSU reserves the right to divide the project into multiple parts.
Additionally, MSU reserves the right to reject any and all proposals received. MSU makes no
representations, written or oral, that it will enter into any form of agreement with any respondent
to the RFP for any project and no such representation is intended to be construed by the issuance
of this RFP.
No Reimbursement for Costs - The respondent acknowledges and accepts that any costs
incurred from the respondent's participation in the RFP shall be at the sole risk and responsibility
of the respondent.
CMa Limitations - This invitation is limited to firms licensed to do business within the State of
Mississippi. Aside from, and in addition to, any other limitations, the selected CMa will be
limited to providing services to the Owner. The CMa, or any companies affiliated with the CMa,
may not perform any of the Work in the construction process on this project.
5. INFORMATIONAL MEETING
An informational meeting will be held on August 12, 2026 CST at the Gast Building, 130
Twelve Lane, Mississippi State, MS 39762.
6. INQUIRIES ABOUT RFP
Prospective respondents may make written inquiries concerning this request for proposal to
obtain clarification of requirements. Questions should be submitted either via a Word
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document or plainly typed in the email itself. Responses to these inquiries may be made by
addendum to the Request for Proposal (RFP). Please send your inquiries to Jay Rester via
electronic mail at jrester@procurement.msstate.edu.
All inquiries should be marked "URGENT INQUIRY. MSU RFP MSU2026096 "
7. ADMINISTRATIVE INFORMATION
a) Issuing Office
This RFP is issued by the following office:
Office of Procurement and Contracts
Mississippi State University
405 Garrard Road E
Starkville, MS 39759
b) Schedule of Critical Dates
The following dates are for planning purposes only unless otherwise stated in this RFP
progress towards their completion is at the sole discretion of the university.
RFP Posted August 4, 2026
Questions from Vendors Due August 12, 2026
Informational Meeting August 12, 2026
MSU Q&A Response Due August 18, 2026
Proposal Submission Deadline - 2:00 p.m. September 1, 2026
Shortlist (Estimated) September 2, 2026
Interviews (Estimated) September 16, 2026
Notice of Award (Estimated) September 23, 2026
Contract Effective Date (Estimated) October 1, 2026
8. PROPOSAL CONTENTS
Qualification Proposal
At a minimum, the following items should be included in the contents of the Qualifications
Proposal:
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A. Letter of Interest. This letter should include an overview of the services being offered.
The letter should also include a statement of exception to any of the terms and conditions
outlined in this RFP.
B. Corporate Structure, History, and Key Personnel
1) Corporate structure
2) Provide a brief history of the respondent in narrative form.
3) Provide an organizational chart of the respondent.
4) Provide sample insurance certificates.
5) List key personnel proposed for this project and provide resumes for each including:
* Project executive to be in charge
* Project manager(s)- preconstruction services
* Project manager(s)- construction services
* Lead Superintendent
* Key Personnel
* Consultants
6) Provide a brief management plan in narrative form for this Project. Include an
organizational chart that illustrates the staffing plan along with proposed breakdown
of prime contract trade packages.
7) Has the respondent ever failed to complete or been terminated on a contract? If so,
provide details and circumstances.
8) Provide a summary that describes current or pending lawsuits against the respondent
or its parent company.
C. A description of procedures used to assure a successful owner-architect-construction
manager relationship. This should include pre-construction services, design-assist and
through completion of construction services.
D. Documentation of the respondent's record of similar projects. Photographs and other
evidence may be included as supporting material. For each project provide the following:
i) Name and location of project
ii) End user point of contact and phone number
iii) Budgeted and actual project dollar amounts (submit explanation if amounts differ)
iv) Planned and actual start and completion dates (submit explanation if dates differ).
v) Project delivery method along with the number of prime contractor trade packages
E. Describe your project estimating system for developing the estimated cost and how you
will monitor and track these costs during the Project along with an explanation of your
cost control procedures that will be applied to this project.
F. Describe your method for developing thorough prime contractor trade packages.
G. Describe how you will develop, maintain and update the schedule during design and
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construction, including tools that will be utilized. Include examples of records, reports,
monitoring systems, and information management systems the respondent will use on this
Project. Include information concerning your Critical Path Method (CPM) scheduling of
a project.
H. Describe the respondent's quality control procedures.
I. Describe the respondent's procedures for management of warranties and guarantees
including year-end warranties.
J. Describe critical issues which the respondent foresees for this project in both Pre-
Construction and Construction phases.
K. Ability to handle construction safety risks.
L. Any references the respondent wishes to provide.
M. Additional information can be included in the proposal, as determined by the firm to be
instrumental to the statement of qualifications.
Cost Proposal
At a minimum, the following items should be included in the contents of the Cost Proposal:
* Fee for limited pre-construction services. Pre-construction service fees can be proposed
as lump sums, monthly fees or a combination of both.
* Fee for construction services.
Percent fee for the cost of the work.
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Weekly rates for proposed management personnel during the construction phase
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to manage multiple prime contractors. Rates shall include Superintendent(s),
Assistant Superintendent, and Project Manager(s). Rates shall be inclusive of all
labor fringes, per diem, trucks, computers, etc and applicable markups.
Rate for Commercial Liability Insurance & Professional Liability Insurance
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Any other pertinent fees or rates for management software, etc.
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MSU reserves the right, at any time during the selection process, to request additional
information from any individual familiar with the organization, its employees, their work, or
projects.
9. DISCUSSIONS/EVALUATION CRITERIA/AWARD PROCESS
MSU reserves the right to conduct discussions with any or all respondents, or to make an award
of a contract without such discussions based only on evaluation of the written proposals. MSU
reserves the right to contact and interview anyone connected with any past or present projects
with which the respondent has been associated. MSU likewise reserves the right to designate a
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review committee to evaluate the proposals according to the criteria set forth under this section.
MSU reserves the right to award a contract in whole or in part depending on what is in the best
interest of MSU with MSU being the sole judge thereof.
The initiate evaluation of respondents will be based on the following criteria:
* Ability of professional personnel;
* Past record and experience (specifically as it relates to Construction Manager Adviser
delivery in the public sector);
* Past performance information;
* Willingness and ability to meet time requirements/scheduling challenges;
* Workload of the firm;
* Location of the firm;
* Other information requested in response to the RFP; and
* References.
Final evaluation and ranking of shortlisted firms will be based on the following criteria:
* Ability & expertise to perform minor pre-construction services (25%)
* Ability & expertise to perform construction services (25%)
* References & experiences with similar projects (25%)
* Cost Proposal (25%)
MSU reserves the right to invite Best and Final Offers (BAFO) of any or all shortlisted firm.
Following evaluation and ranking of shortlisted firms, MSU will work to finalize contract terms
and conditions with the top-ranked firm. If terms and conditions cannot be established with the
top-ranked firm, MSU reserves the right to initiate engagement with the second-ranked firm, and
so forth, until acceptable contract terms and conditions have been established with one of the
shortlisted firms.
10. TWO-STEP PROCESS
The selection will be a two-step RFP process. The first step will include evaluation of
respondent's qualifications. MSU will then shortlist based on Qualification Proposals. The
second step will consist of MSU considering the Cost Proposals of the shortlisted firms in
addition to qualifications. During the second step, MSU may invite the shortlisted firms to
interview or make a presentation. Failure to attend a requested interview or presentation may
result in a proposal not being considered.
Interested firms should submit a separate Qualifications Proposal and Cost Proposal in separate
sealed envelopes. Indicate firm name, RFP and word "Qualifications Proposal" on the
front of the sealed qualifications proposal envelope or package. Indicate the firm name, RFP
and the word "Cost Proposal" on the front of the sealed proposal envelope or package.
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11. PROPOSAL SUBMISSION
Proposals shall be submitted in two packages (envelopes or boxes). Please make sure that the
RFP number is clearly visible on the outside of the package.
Technical Proposal - One (1) original and one (1) USB flash drive of the complete technical
proposal should be sealed in a package with "Technical Proposal" in the lower left-hand corner.
Each submitted package should be a complete copy. The original shall be marked on the first
page "Original"
Cost Proposal - One (1) original and (1) USB flash drive of the complete cost proposal should
be sealed in a package with "Cost Proposal" in the lower left-hand corner. Each submitted
package should be a complete copy. The original shall be marked on the first page "Original".
Proposals must include the signature page included as Appendix A to this RFP and contain the
signature of an authorized representative of the respondent's organization. The signature on the
"Original" signature page should be in blue ink.
The proposal package must be received on or before September 1, 2026, at 2:00 p.m. It is the
responsibility of the respondent to ensure that the proposal package arrives in the Procurement
and Contracts office on-time. The proposal package should be delivered or sent by mail to:
Office of Procurement and Contracts
Mississippi State University
405 Garrard Rd E
Starkville, MS 39759
MSU reserves the right to reject any and all proposals and to waive informalities and minor
irregularities in proposals received and to accept any portion of a proposal or all items bid if
deemed in the best interest of the University to do so.
Proposals received after the stated due date and time will be returned unopened. Submission via
facsimile or other electronic means will not be accepted.
12. RFP CANCELLATION
This RFP in no manner obligates MSU to the eventual purchase of any services described,
implied or which may be proposed until confirmed by a written contract. Progress towards this
end is solely at the discretion of MSU and may be terminated without penalty or obligations at
any time prior to the signing of a contract. MSU reserves the right to cancel this RFP at any
time, for any reason, and to reject any or all proposals or any parts thereof.
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APPENDIX A: SIGNATURE PAGE
Provide information requested, affix signature and return this page with your proposal:
Name of Firm: ________________________________________________
Complete Address: ________________________________________________
________________________________________________
Telephone Number: ________________________________________________
E-mail Address: ________________________________________________
Authorized Signature: ________________________________________________
Printed Name: ________________________________________________
Title: ________________________________________________
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