Request for Bid
WCSD-25-016 Tree and Tree Stump
Grinding and Removal
Request for Bid WCSD-25-016 Tree and Tree Stump Grinding and Removal
1. Request for Bid
The Waukee Community School District is seeking a Bidder to provide tree and tree
stump services on District-owned property.
Waukee CSD intends to Award one bidder. Waukee CSD reserves the right use multiple
sources to protect The District’s overall interests. Waukee CSD does not guarantee any
minimum purchase of requested services after Award.
1.1 Definitions
For the purposes of this RFB and the resulting contract, the following terms shall
mean:
“District” means Waukee Community School District (or Waukee CSD) that is
issuing the RFB and shall utilize and purchase the services of the selected
Respondent.
“Contract” means the Contractual Agreement(s) entered into with the successful
Respondent(s).
“Contractor” means the awarded Respondent(s) to provide the contractual
services agreed upon.
“Deliverable” means the completion of a milestone or accomplishment of a task.
“General Terms and Conditions” means the General Terms and Conditions for
Services Contracts.
“Bid” means the Bidder’s Bid submitted in response to the RFB.
“Bidder” means the company, organization or other business entity submitting a
proposal in response to this RFB.
“Responsible Bidder” means a Bidder that has the capability in all material
respects to perform the scope of work and specifications of the Contract. In
determining whether a Bidder is a Responsible Bidder, the District may consider
various factors including, but not limited to, the Bidder’s competence and
qualifications to provide the goods or services requested, the Bidder’s integrity
and reliability, the past performance of the Bidder’s and the best interest of the
Agency and the State.
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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal
“Responsive Bid” means a Bid that complies with the material provisions of this
RFB.
“RFB” means this Request for Bids and any attachments, exhibits, schedules or
addenda hereto.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District’s legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not
achieve an acceptable agreement, Waukee CSD reserves the right, at its sole discretion,
to negotiate with other Bidders. Should the above process not result in a contract,
Waukee CSD will re-evaluate relevant issues and take appropriate follow-up action.
The initial contract term shall be one (1) years, beginning on Award Date and ending on
[February 28, 2027], with an option for up to four (4) one-year renewals by mutual
agreement.
3. Notice to Bidders
3.1 RFB Schedule
● Event Open: 01/29/2026 8:30 AM CST
● Question Submission Close: 02/05/2026 2:00 PM CST
● Event Close: 02/13/2026 2:00 PM CST
● Board Notification and Approval: 02/23/2026
● Contract Finalized and Signed: 02/24/2026
3.2 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by February 05, 202X 2:00 PM CST. The Waukee
CSD will provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/WaukeeCSD/departments/business-services/no
tice-to-Bidderss-RFB-rfq. Answers will not be provided on an individual basis.
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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal
3.3 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will
be the Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of
any digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.
3.5 Bid Submission:
Bids are due February 13, 2026 at 2:00 PM CST. Bids shall be submitted
electronically via email to jjanssen@waukeeschools.org as outlined below, prior
to the Bid deadline. Bids should be signed by an authorized individual to bind the
firm, and shall be valid for at least sixty (60) days.
Please mark your email bids: "RFB WCSD-25-016 Tree and Tree Stump Grinding
and Removal”. The school district reserves the right to reject any and all bids and
to accept the bid deemed to be in the best interest of the school district in its
sole and absolute discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records
unless the Bidder properly requests that specific parts of the Bid be treated as
confidential at the time of submitting the Bid AND the information is confidential
under Iowa or other applicable law. Waukee CSD’s release of public records is
governed by Iowa Code Chapter 22. Bidders are encouraged to familiarize
themselves with Chapter 22 before submitting a Bid. Waukee CSD will copy and
produce public records as required to comply with Chapter 22 or other applicable
laws.
3.7 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as
requested by Waukee CSD. Waukee CSD will not guarantee any minimum
compensation will be paid to the Respondent or any minimum usage of the
Bidders services.
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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal
4. Scope of Work
The Waukee Community School District is seeking a Bidder to provide tree and tree
stump services on District owned property.
Bidder shall remove all known diseased and dead trees and tree stumps identified in
Exhibit A - Stump Locations no later than June 30, 2026.
Any additional tree or stump removals requested by the District shall be completed by
the end of the Contract term.Bidder shall perform any future as needed work at
locations identified by the District on request.
4.1 Tree and Tree Stump Removal and Grinding
4.1.1 The Work shall include, but is not limited to, the following services:
● Tree trimming and pruning
● Tree removal
● Stump removal and stump grinding
● Wood waste removal and disposal
● Remove dead or dying trees
● Prune limbs and elevate branches
● Remove and grind stumps
● Remove and dispose of all wood chips, grinding debris, brush, and
leaves on a daily basis
4.1.2 Bidder shall not enter private property while performing the Work.
4.1.3 The District may request that non-diseased pruned wood be chipped on
site and left for District use.
4.2 Bidder shall provide all labor, materials, equipment, tools, services, supervision,
and permits necessary to perform the Work.
4.3 Stump Grinding Requirements
4.3.1 The Bidder shall determine the means and methods necessary to
completely remove stumps, including exposed root systems extending
beyond the stump mass.
4.3.2 Stumps and associated roots shall be ground to a minimum depth of
fifteen (15) inches below finished grade, including to the edge of any
finished paving surface.
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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
