ITB_20261118 Parking Lot Pavement Installation and Repair-Transit Authority Administration Building...

Location:	South Carolina
Posted:	Dec 15, 2025
Due:	Jan 23, 2026
Agency:	Fairfield County
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS 20261118

FAIRFIELD COUNTY

Procurement Department

250 N Walnut Street, Winnsboro, SC 29180

Phone 803-815-4042 Fax 803-635-5969

Timika Beaver, Procurement Official

INVITATION FOR BID

SOLICITATION NUMBER:

SOLICITATION TITLE:

POSTING DATE:

BID OPENING DATE AND TIME:

MANDATORY SITE VISIT:

IFB 20261118

Parking Lot Pavement Installation and Repair-

Transit Authority Administration Building

December 15, 2025

January 23, 2026 at 10:00AM EST

January 07, 2025 at 10:00 AM EST at

1794 US HWY 321 BY-PASS SOUTH

WINNSBORO, SC 29180

OPENING LOCATION:

Fairfield County Administration Building,

Conference Room, 2nd Floor

250 N Walnut Street, Winnsboro, SC 29180

MAILING ADDRESS:

Fairfield County Procurement Office

P.O. Drawer 60

Winnsboro, SC 29180

Subject to the conditions, provisions and the enclosed specifications, sealed bids will be received at this office until the

stated date and time and then publicly opened. Any bid received after the scheduled deadline, will be immediately

disqualified. The County assumes no responsibility for delivery of bids which are mailed.

The solicitation number MUST be shown on the outside of envelope.

DIRECT ALL INQUIRES TO:

Timika Beaver, Procurement Official

Phone: (803) 815-4042

Fax: (803) 635-5969

COPIES:

One (1) Original Signed and One (1) USB Electronic

NOTICE TO BIDDERS: The solicitation has been publicly posted and may be obtained on the

South Carolina Business Opportunity (SCBO) https://scbo.sc.gov/search and Fairfield County

Purchasing website www.fairfieldsc.com .

All prospective bidders should review the bid document and all Attachments and submit all

questions and/or requests for additional information.

1 IFB 20261118 Parking Lot Pavement Installation and Repaving Repair Services

INVITATION FOR BIDS 20261118

Questions may be submitted using the enclosed form or e-mailed to Timika Beaver at

timika.beaver@fairfield.sc.gov. Deadline for questions is January 10, 2026 at 10:00 am

EST.

CONFERENCE TYPE: Mandatory Site Visit/ PRE-BID

LOCATION: 1794 US Hwy 321 By-Pass South

DATE & TIME:

January 7, 2025 @ 10:00 a.m. EST

Winnsboro, South Carolina, 29180

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, you agree to be bound by

the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the

Opening date.

NAME OF OFFEROR (Full legal name of business submitted the offer)

OFFEROR’S TYPE OF ENTITY:

(Check one)

AUTHORIZED SIGNATURE

□ Sole Proprietorship

□ Partnership

(Person signing must be authorized to submit binding offer to enter contract on behalf of

Offeror named above.)

TITLE (Business title of person signing above)

□ Corporate entity (not tax exempt)

□ Tax exempt corporate entity

□ Government entity(federal, state, or local)

□ Other ______________

PRINTED NAME

DATE SIGNED

Instructions regarding Offeror’s name: Any award will be issued to, and the contract will be formed with, the entity identified as the offeror

above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal. Do not use the

name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, I.e., a separate corporation,

partnership, sole proprietorship, etc.

STATE OF INCORPORATION (If offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

HOME OFFICE ADDRESS (Address for

offeror’s home office/principal place of

business)

STATE VENDOR NO.

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.)

Area

Code

Number

E-mail Address

Extension

Facsimile

PAYMENT ADDRESS (Address to which

payments will be sent.)

Payment Address same as Home Office Address

Payment Address same as Notice Address

(check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

Order Address same as Home Office Address

Order Address same as Notice Address

(check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Issue Date

See "Amendments to

Solicitation" Provision

Amendment

No.

Amendment

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)

See "Discount for Prompt

Payment" clause

2 IFB 20261118 Parking Lot Pavement Installation and Repaving Repair Services

INVITATION FOR BIDS 20261118

TABLE OF CONTENTS

SECTION I: BID CONDITIONS

A GENERAL

B. FORMS

SECTION II: SCOPE OF WORK

SECTION III: AWARD CRITIERIA

SECITON IV: TERMS AND CONDITIONS

A. GENERAL

B. SPECIAL

C. FORMS

SECTION V: INFORMATION FOR BIDDERS TO SUBMIT

SECTION VI: BID SCHEDULE

SECTION VII: BIDDER REFERENCES

SECTION VIII: ATTACHMENT(S)

Attachment I: Federal Transit Administration (FTA) Regulations

Attachment II: Fairfield County Vendor Application and W9

Attachment III: Fairfield County Business Registration Application

Attachment IV: Conflict of Interest Certification

Attachment V: Certification of Restrictions on Lobbing

Attachment VI: The Drug-Free Workplace Act

3 IFB 20261118 Parking Lot Pavement Installation and Repaving Repair Services

INVITATION FOR BIDS 20261118

SECTION I BID CONDITIONS- A GENERAL

INSTRUCTIONS TO BIDDERS:

a. Proposals shall be publicly opened at 10:00 A.M. (SHARP) on January 23, 2026 as indicated in the request to

Bid and shall be conducted in the “FAIRFIELD COUNTY GOVERNMENT COMPLEX BUILDING, 250 N

WALNUT ST., WINNSBORO, and SC 29180, IN THE CONFERENCE ROOM.

b. Sealed bids shall be enclosed and secured in an envelope. One (1) Original Signed Version and One (1) USB

Electronic Copy. The name and address of the bidder shall be displayed on the envelope. Bids shall be

addressed to the Director of Procurement, PO Drawer 60, Winnsboro, South Carolina 29180. Hand carried bids

shall be delivered to the Procurement Department, 250 N Walnut St., Winnsboro, South Carolina 29180.

c. Bids shall be submitted no later than 10:00 A.M. In the place and manner as described in paragraph 1b above and

on the date indicated by the request to Bid. Bids received after this time is considered late bids. Late bids

shall not be considered, unless the delay was caused by improper handling by the District employees.

d. The County shall not accept responsibility for unidentified bids.

e. In the event that a bid is unintentionally opened prior to the official time set for the bid opening, the employee

opening such bid shall immediately inform the Director of Procurement or his assistant who shall, in the

presence of another of equal rank or above, immediately contact the vendor submitting the bid.

f. The vendor so contacted will be informed as to the circumstances and shall be invited to come to the office of

the Director of Procurement to reseal and submit or withdraw the bid, if the vendor elects to reseal and submit

the bid, such vendor shall be required to sign, date and indicate the time of resealing on the bid envelope.

If the vendor directs the Procurement Department to reseal the bid, both the employee making the contact to the

vendor and the district witness present, shall sign, date and indicate the time of sealing on the bid envelope.

g. In the event that the Procurement Department is directed by the vendor to return the bid, a statement properly

witnessed stating the action taken and when, shall be duly filed.

g. All prices and quotations shall be entered in ink or typewritten and shall remain firm for not less than thirty

(30) days from the date of the bid. Mistakes may be crossed out and corrections inserted adjacent there to

and shall be initialed in ink by the person signing the bid. The bidder shall insert the net price per stated unit

and the extension against each item, which he/she proposes to deliver. The price shall include in the grand

total column all delivery charges, installation and applicable taxes when necessary.

h. The Solicitation may be amended/addendum at any time prior to opening. All actual and prospective Offerors

should monitor the following web site for the issuance of Amendments/Addendum:

https://www.fairfieldsc.com/departments/purchasing/rfp-bids (b) Offerors shall acknowledge receipt of any

amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment

number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid

that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then

all terms and conditions which are not modified remain unchanged

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and

on the date specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should

the contract resulting from this Solicitation have a total or potential value more than one hundred thousand

dollars, such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written

notice of intent to protest is timely filed pursuant to (b) or the award is otherwise suspended or canceled, the

award will be effective on the calendar day (including weekends and holidays) immediately following the

tenth business day after such notice is given.

4 IFB 20261118 Parking Lot Pavement Installation and Repaving Repair Services

INVITATION FOR BIDS 20261118

All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless

specifically delegated in writing, the Procurement Officer is the only government official authorized to bind

the government with regard to this procurement or the resulting contract.

k. By submitting Your Bid or Proposal, You are offering to enter into a contract with the Fairfield County.

Without further action by either party, a binding contract shall result upon final award. Any award issued will

be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An

Offer may be submitted by only one legal entity; “joint bids” are not allowed.

Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless

otherwise permitted by the Solicitation.

m. GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION

MAY RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH

CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS. (a) By submitting an offer, the offeror

certifies that-(1) The prices in this offer have been arrived at independently, without, for the purpose of

restricting competition, any consultation, communication, or agreement with any other offeror or competitor

relating to—

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or

indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or

contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to

submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid

or proposal, and that the signatory has not participated and will not participate in any action contrary to

paragraphs (a)(1) through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the offeror’s principals in certifying that those

principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through

(a)(3) of this certification [As used in this subdivision (b)(2)(i), the term “principals” means the person(s) in

the offeror’s organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this

certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through

(a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs

(a)(1) through (a)(3) of this certification.

offer a signed statement setting forth in detail the circumstances of the disclosure.

n. CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS

(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of

contracts by any state or federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment

rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting

to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state

antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery,

falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

5 IFB 20261118 Parking Lot Pavement Installation and Repaving Repair Services

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Document	Due Date	Addendum	2nd Addendum	Plan Design	Bid Tabulations	Bid Awarded	Respondent Listing
ITB_20261118 Parking Lot Pavement Installation and Repair-Transit Authority Administration Building (opens in new tab)	01/23/2026

ITB_20261118 Parking Lot Pavement Installation and Repair-Transit Authority Administration Building (opens in new tab)

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