RFP Parking Facilities Garage Repair Design Services

City of St. Louis Parking Facilities Garage Repairs
Treasurer's Office October 2026
City of St. Louis
Treasurer's Office
Request for Proposals
Parking Facilities Garage Repair
Design Services
Proposals due no later than 3:00pm, October 30, 2026
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City of St. Louis Parking Facilities Garage Repairs
Treasurer's Office October 2026
Scope of Services
The proposal will be based on the scope of recommended repair and preventative maintenance
work indicated in the pdf spreadsheet document provided by the City, which includes scope
indicated in the 2025 Kimley-Horn Probable Cost Tables.
PHASE 1 TASKS - Condition Assessment Update
As part of the task, complete the following:
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Review existing documents, such as drawings, specifications, provided by the City.
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Conduct a walkthrough, site assessment of the properties to review general nature of
conditions in the garages. City will provide 2025 KH condition assessment, to
compare with site observations.
PHASE 2 TASKS - Construction Documents
Scope of services for Phase 2 Tasks is based on the estimated repair budgets approved in Phase
1.
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Prepare a single bid package for repairs and preventative maintenance work based on
agreed upon scope over a single year construction period to be completed in 2027.
The bid documents package will describe the work and be suitable for obtaining bids
from Qualified Contractors. The bid package will consist of the following
components, as applicable:
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Construction drawings illustrating structural concrete repair details and installation of
new waterproofing related products if relevant (joint sealants, expansion joints,
membrane systems, etc.).
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Technical specifications.
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Front-end requirements (provided by City), including Owner provided form of
agreement, insurance requirements, etc.
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Proposal form describing the work with estimated quantities formatted for payment
based on a lump sum or unit price basis, as applicable. Consultant will provide
estimated quantities for the repair items based on the previous condition assessments
and updates.
*
Furnish the drawings and technical specifications in pdf electronic format files to City
at the 90% completion level for review and comment. If necessary, Consultant will
schedule a phone conference with City to discuss comments on the documents and
bidding and construction details and schedules.
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City of St. Louis Parking Facilities Garage Repairs
Treasurer's Office October 2026
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Consultant will incorporate comments from City and issue finalized drawings and
technical specifications.
PHASE 3 TASKS - Bidding/ Contract Negotiations & Award
As part of the task and only at the direction of the City, Consultant will complete the following:
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Provide pdf electronic format Bid Package documents to City for use in issuance to
potential Contractors.
*
An allowance for additional bidding/contract negotiation services at the request of the
City should be included. These services may include, attending and/or conducting a
pre-bid meeting and assist the City in clarification of project requirements based on
questions from potential bidders, and assist the City with review of bids and award of
the Contract to the successful bidder.
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If necessary, Consultant will issue addendum based on meeting notes from the City.
PHASE 4 TASKS - Contract Administration & Construction Observation
As part of the task and only at the direction of the City, Consultant will complete the following:
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Provide the Pre-Construction conference agenda and conduct one (1) Pre-
Construction conference between Consultant, Contractor, City, and other appropriate
parties relative to the project. Clarify lines of communication, policies, routing of
shop drawings, correspondence, schedule, etc. Consultant will distribute meeting
minutes.
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Review shop drawings, material certifications, qualification data, test reports, and
submittals and return to Contractor as appropriate. The sole purpose of the Engineer's
review will be to evaluate general conformance to Contract Documents. Consultant
will provide timely review in accordance with the Schedule of Submittals prepared by
the Contractor and accepted by the Engineer.
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Site observation reports from site visits.
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Conduct on-site observations of the repair work at intervals appropriate during
construction, and scheduling of visits by the City and Contractor. Site visits will note
all observations of progress and general acceptance of completed work. All site
observation reports will be completed for each site visit and submitted to the City.
*
Perform punch list activities when notified that work is substantially complete by the
Contractor.
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City of St. Louis Parking Facilities Garage Repairs
Treasurer's Office October 2026
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Consultant to review all waivers, warranties related to the project and as submitted by
the Contractor.
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Contractor to provide as-built drawings to the Consultant to review. One set of copies
od these documents will be reproduced and issued to the City along with a file
version of the documents in electronic format, as provided and prepared by the
Contractor, for Consultant and City records.
1) Qualification Requirements and Proposal Format
The responses to the RFP shall include the following information:
1. A summary of the proposal;
2. The history and company profile of the Consultant(s);
3. A summary of recent (past three years) projects completed by the Consultant(s);
4. Three references for projects completed by the Consultant.
The following are the key criteria that will be used to evaluate the proposals:
Topic Number of Points
Pricing 30
Schedule 25
References 10
Warranty and Services 25
MBE/WBE participation 10
Total 100
2) Schedule
The following is a listing of key proposal and project milestones:
RFP Release October 2, 2026
Vendors to Submit Questions October 9, 2026
City Response to Questions October 12, 2026
Proposals due October 30, 2026
Selection Announced November 6, 2026
3) Proposal Due Date and Location
RFP submittals are due no later than 3:00 PM on October 30, 2026 at the following location:
Treasurer's Office, City of St. Louis
421 So. 10th Street (Cupples Garage)
St. Louis, MO 63102
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City of St. Louis Parking Facilities Garage Repairs
Treasurer's Office October 2026
Late proposals may not be accepted and the envelope must be marked referencing the project:
Proposal for Parking Facilities Garage Repair Design Services. Proposers must supply three
(3) hard copies of the proposal and one (1) electronic copy as a PDF file on a USB flash drive.
Public access to Proposals shall be governed by the relevant provisions of the Freedom of
Information Act, State of Missouri Sunshine Law (RsMO 610.021), and regulations adopted
pursuant thereto.
4) Department Contact / Requests for Clarification
Prospective responders may direct questions in writing only to:
Lenny Freeman
Parking Administrator
Email: FreemanL@stltreasurer.org
Fax: 314-622-4246
All questions are due no later than October 9, 2026. Questions will be answered in writing by
October 12, 2026 and will be sent to all proposers and will be posted on our website at
https://www.stlouis-mo.gov/government/departments/treasurer/documents/rfp-parking-facilities-
garage-repair-design-services.cfm . The department contact person is the only individual who can
be contacted about the project by proposers before proposals are submitted. The department
contact cannot vary the terms of the RFP.
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