Uniforms for State Parks Personnel

Location:	Arkansas
Posted:	Apr 14, 2026
Due:	Apr 21, 2026
Agency:	State Government of Arkansas
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	ADPHT-26-01804/14/2026 CDT
Publication URL:	To access bid details, please log in.

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STATE OF ARKANSAS

Department of Parks, Heritage and Tourism

1100 North Street

Little Rock, Arkansas 72201

INVITATION FOR BID

SOLICITATION DOCUMENT

Solicitation Number:

Description:

Division/Agency:

SOLICITATION INFORMATION

ADPHT-26-018

Solicitation Issued:

First Contact Uniforms

Department of Parks, Heritage and Tourism, State Parks Division

March 16, 2026

BID DUE DATE

Bid Response Due Date: April 3, 2026

Time: 11:00 a.m., Central Time

Bid responses for this Invitation for Bid must be delivered to the Department of Parks, Heritage and Tourism

on or before the submission deadline. Bids received after the submission deadline may be rejected as

untimely. See Section 1.2 for information regarding Live Bid Openings.

DELIVERY OF RESPONSE DOCUMENTS

Delivery Address and

IFB Opening Location

Department of Parks, Heritage and Tourism

Procurement Attn: Erin Watson

1100 North Street

Little Rock, Arkansas 72201

Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street

address on a schedule determined by each individual provider. These providers will

deliver based solely on the street address. Prospective Contractors assume all

risk for timely, properly submitted deliveries.

Bid’s Outer Packaging

Seal outer packaging and properly mark with the following information. If outer

packaging of bid submission is not properly marked, the package may be

opened for bid identification purposes.

• Solicitation number

• Date and time of bid opening

• Prospective Contractor's name and return address

Buyer:

Email Address:

Department Website:

DEPARTMENT NAME CONTACT INFORMATION

Erin Watson

Buyer’s Direct Phone Number: 501-682-4933

Adpht.procurement@arkan

sas.gov

Adpht.arkansas.gov

Department’s Main Number:

501-682-7618

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Rev 8/2025

SECTION 1 – INFORMATION AND INSTRUCTIONS

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the Department of Parks, Heritage and Tourism for the State

Parks to obtain pricing and a contract(s) for uniforms for first contact personnel. The contract shall include

logo application and a web-based ordering storefront.

Direct all communications regarding this Solicitation to the Buyer on page one (1) of the IFB.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online

Teams Meeting Link: https://teams.microsoft.com/meet/24397078492171?p=YQ6y3cRKKY7LUIw8XQ

Meeting ID: 243 970 784 921 71

Passcode: nj2UA6QW

Call-In Information: +1 501-244-3310,,573375868#

Phone Conference ID: 573 375 868#

1.3 OBJECTIVE AND GOALS

The Department seeks to establish a commodity contract with a qualified Contractor to furnish uniform

apparel for first-contact personnel at Arkansas State Parks. The resulting contract will also include logo

application and a web-based storefront allowing ordering from and delivery to any State Park.

1.4 TYPE OF CONTRACT

A. As a result of this IFB, the Department intends to award a contract to a single Contractor (see

Contractor Selection).

B. The anticipated starting date for any resulting contract is April 23, 2026, except that the actual

contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By

submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants

that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and Department, the contract may be renewed by the State for up to six (6) additional

one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7)

consecutive years.

1.5 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same

meaning herein.

B. The terms “Invitation for Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

C. “Prospective Contractor” means a responsive and responsible bidder who submits a bid that meets

the Requirements and criteria set forth in this Solicitation.

D. “Requirement” means a term, condition, provision, deliverable, Specification, or a combination

thereof, that is obligated under the Solicitation, resulting contract, or both.

E. “Shall” and “must” mean the imperative and are used to identify Requirements and Specifications.

F. “Specification” means any technical or purchase description or other description of the physical or

functional characteristics, or of the nature, of a commodity or service. “Specification” may include a

description of any Requirement for inspecting, testing, or preparing a commodity or service for

delivery.

G. “State” means the State of Arkansas. When the term “State” is used herein to reference any

obligation of the State under a contract that results from this Solicitation, that obligation is limited to

the Department using such a contract.

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1.6 CONTRACTOR SELECTION

A. Award is expected to be made to the responsive and responsible Prospective Contractor determined

to have submitted the lowest bid that meets the Requirements and criteria set forth in the IFB, based

on the Estimated Total Cost of the Official Bid Price Sheet submitted by the Prospective Contractor.

B. The State reserves the right to determine that received costs from any vendor are unreasonable (too

high for the requirements of the subject solicitation) or unrealistic (too low to reflect the ability of the

offeror to meet the requirements of the solicitation). When it is determined by the State that pricing is

potentially unrealistic or unreasonable, the State may request an offeror to clarify elements of pricing,

and the offeror may be removed from consideration for a solicitation, at the sole discretion of the

State.

C. If the State so chooses, negotiations may be conducted with the lowest-bidding, responsive and

responsible Prospective Contractor if:

1. All bids received from responsive and responsible bidders exceed available funding; or

2. It appears that additional savings to the state may result from negotiation.

D. If negotiations fail to result in a contract, the State may negotiate with the next lowest-bidding,

responsive and responsible Prospective Contractor.

1. The negotiation process may be repeated until an acceptable lower bid price is negotiated, or

until such time the State determines negotiations are no longer in the best interest of the state.

2. Negotiations are conducted at the sole discretion of the State.

E. Once the anticipated awardee has been determined, the anticipated award will be posted to ARBuy,

generally for a period of fourteen (14) days prior to the issuance of a contract. The postings are

anticipated awards only, subject to protest.

F. A contract is not effective prior to final award being made by the State; some contracts may be

subject to Legislative review prior to final award.

1.7 CLARIFICATION OF SOLICITATION

A. Submit questions regarding this Solicitation via email to the Buyer on page one (1) of the IFB by

midnight, Central Time on or before March 19, 2026.

1. For each question submitted, Prospective Contractor should reference the specific Solicitation

item number to which the question refers, as applicable.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as

deemed appropriate. The State’s consolidated written response is anticipated to be posted to the

Solicitation posting by the close of business on March 20, 2026. If Prospective Contractor

questions are unclear or non-substantive in nature, the State may request clarification of a

question(s) or decline to answer.

B. The Prospective Contractor should notify the Buyer of any term, condition, etc., that precludes the

Prospective Contractor from submitting a Responsive Bid. Prospective Contractors should note that it

is the responsibility of the Prospective Contractor to seek resolution of all such issues, including

those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the Buyer with non-substantive questions at any time prior to

the bid opening.

D. An oral statement by the Department will not be part of any contract resulting from this Solicitation

and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless

it is reduced to writing and expressly adopted by the Department.

Page 3 of 29

1.8 RESPONSE DOCUMENTS

A. All bids must be submitted to the delivery address and by the submission deadline on page one (1)

of the IFB.

B. Bid Response Packet

1. Prospective Contractors shall utilize the Bid Response Packet attached to the Solicitation to

submit their bids.

2. The following are bid submission Requirements and must be submitted as part of a Prospective

Contractor’s bid.

a. Signed Bid Signature Page; signature may be ink or digital. (Part of Bid Packet

b. attached to Solicitation posting.)

c. Completed Official Bid Price Sheet attached to Solicitation posting.

i. Pricing must be proposed in U.S. dollars and cents.

ii. Quantities stated are estimates only and are not guaranteed. Prospective Contractor

must bid unit price on the estimated quantity and unit of measure specified.

• The State may order more or less than the estimated quantity on term contracts, and

the Contractor shall sell to the Department quantities ordered at no more than the

bid price.

iii. If pricing documents do not allow for accurate pricing, Prospective Contractor should

notify the Buyer at least seventy-two (72) hours before the bid opening time.

iv. Prices must be firm offers and adjustments may be negotiated at the time of contract

renewal annually.

• A request for a price increase must include supporting documentation demonstrating

that the increase in contract price is based on an increased cost to the Contractor

and that the proposed pricing is still competitive in the marketplace. The State has

the right to approve or deny any request for a price adjustment.

v. Discount from list bids pricing is not acceptable unless requested elsewhere in the

Solicitation.

vi. State and local sales taxes should not be included in the bid price. Trade discounts

should be deducted from the unit price, and the net price should be shown in the bid.

d. Proposed Subcontractors Form (see Standard Commodities Contract, section 14)

e. Sample selection as requested in Section 3.3

3. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form (see Standard Commodities Contract, section

11)

b. Voluntary Product Accessibility Template (VPAT), if applicable

c. Copy of Prospective Contractor’s Equal Opportunity Policy

i. Pursuant to Arkansas Code Annotated § 19-60-104, OSP requires a Prospective

Contractor bidding on a state contract to submit a copy of the Prospective Contractor’s

Equal Opportunity (EO) Policy. Prospective Contractors not required by law to have an

EO Policy must submit a written statement to that effect.

Page 4 of 29

4. Prospective Contractors should not include any other documents or ancillary information, such

as a cover letter or promotional marketing information.

C. Prospective Contractors should not alter any language in Solicitation document(s) or Official Bid

Price Sheet provided by the State.

D. Prospective Contractors’ bids cannot be altered or amended after the bid opening except as

permitted by law or rule.

E. As requested, Prospective Contractors shall provide clarification regarding Prospective Contractor’s

bid response.

F. Prospective Contractors may submit multiple bids.

SECTION 2 – SPECIFICATIONS AND REQUIREMENTS

2.1 GENERAL REQUIREMENTS

A. The Contractor shall supply Arkansas State Park Logo, Long Sleeve and Short Sleeve Dress Shirts

and Polos as well as kitchen and wait staff apparel as specified in this IFB.

B. Brand names and model numbers listed in this Solicitation are provided as references to describe the

type, quality, fit, durability, and appearance required by the Department.

C. The referenced brands, models, and colors have been selected to ensure garments:

a. Maintain a professional appearance consistent with Arkansas State Parks uniform standards

b. Meet agency branding color requirements

c. Withstand repeated commercial laundering with minimal shrinkage or fading

d. Are constructed of materials appropriate for indoor, kitchen, and outdoor work environments

e. Provide adequate freedom of movement for staff duties

f. Are suitable for embroidered logo application

The referenced brands and models are considered pre-approved because they are known to meet

these requirements.

D. Prospective Contractors may propose alternate brands or models; however, any alternate item must

receive written approval from the Department prior to bid submission.

To request approval of an alternate item, the Prospective Contractor must submit by March 27, 2026:

a. A physical sample of the proposed garment if proposing a brand/model other than listed in the

specifications in sections 2.2 – 2.23

b. Documentation showing the alternate item meets or exceed IFB specifications.

Failure to submit sample and obtain prior written approval for an alternate product by the stated

deadline will result in the bid being deemed non-responsive.

E. If at any time during the course of the contract an approved make or model becomes backordered,

discontinued, or otherwise unavailable, the Contractor shall propose an alternative item at the same

contract price. Any replacement item must receive prior written approval from ADPHT before being

supplied.

F. All items must be sewn in label(s) containing size and care instructions.

G. Quantities listed on the pricing sheet reflect the estimated number of shirts to be ordered in Year One

only and are not guaranteed.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.