RFP 26-27-03 Gopher and Pest Control Services

Request for Proposals
#26-27-03
Gopher and Pest Control Services
Proposals Due: September 3, 2026, at 10:00 a.m.

CHINO VALLEY UNIFIED SCHOOL DISTRICT
NOTICE CALLING FOR PROPOSALS
NOTICE IS HEREBY GIVEN that the Governing Board of the Chino Valley Unified School District, County
of San Bernardino, State of California hereafter referred to as District, is calling for and will receive
proposals up to but not later than September 3, 2026, at 10:00:00 a.m. local time at the Chino
Valley Unified School District, located at 13461 Ramona Avenue, Purchasing Department,
Second Floor, Chino CA 91710, for the following services:
RFP 26-27-03 Gopher and Pest Control Services
Proposals can be submitted at the Chino Valley Unified School District, Purchasing Office,
Second Floor, 13461 Ramona Avenue, Chino, CA 91710.
Proposal packets can be obtained via the Chino Valley Unified School District Purchasing website
(https://chino.k12.ca.us/36621_4) or prospective contractors may email Kathy Casino at
Kathy_Casino@chino.k12.ca.us to request a packet. All proposals must be submitted on forms
furnished by the District. Proposals must be delivered as indicated on the proposal documents, to the
Purchasing Department at the above address, but no later than 10:00 a.m. on September 3,
2026.
Each envelope must be clearly marked on the front with the proposal name and proposal number. The
Governing Board of the Chino Valley Unified School District reserves the right to accept or reject any
and all proposals, to waive any irregularities in the proposals, be sole judge as to the merit, quality,
and acceptability of materials proposed and its compliance to the specifications, and to not necessarily
accept the lowest bid of any offer if it is in the best interest of the District.
The contract will be awarded to the most responsive, responsible vendor(s) meeting specifications.
No vendor may withdraw their proposal for a period of sixty (60) days after the date set for the opening
of proposals.
It is each vendor's sole responsibility to ensure its proposal is timely delivered and received at the
location designated as specified above. Any proposal received at the designated location after the
scheduled closing time for receipt of proposals shall be returned to the bidder unopened. The Chino
Valley Unified School District is not responsible for proposals sent via U.S. Mail, UPS, and Federal
Express or by any other delivery service.
All proposals are due in the Purchasing Office by the posted or advertised closing date and time. It is
the vendor's responsibility to ensure that their proposal is delivered to the Purchasing Office, Second
Floor, 13461 Ramona Avenue, Chino, CA 91710.
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The PROPOSALS must be received prior to September 3, 2026 @ 10:00 a.m., in a sealed
envelope labeled with RFP # 26-27-03 Gopher and Pest Control Services and addressed to
the Chino Valley Unified School District, 13461 Ramona Avenue, Purchasing Department, Second
Floor, Chino, CA 91710. Proposals received after the above-mentioned time will be returned to the
proposer unopened. Proposals must be signed.
All RFI questions must be submitted in writing to the following e-mail addresses:
Jonathan Campbell: Jonathan_Campbell@chino.k12.ca.us AND
Kathy Casino: Kathy_Casino@chino.k12.ca.us
The last date to submit all RFI questions will be August 28, 2026, by 4:30 p.m.
The School Board of the Chino Valley Unified School District reserves the right to accept or reject all
proposals, to waive any irregularities in the proposals, to be sole judge as to the merit, quality and
acceptability of materials proposed and their compliance to the specifications, if it be in the best
interest of the District.
PROJECT SCOPE
Chino Valley Unified School District (CVUSD) is soliciting proposals to perform gopher and pest
control services in accordance with applicable local, state and federal requirements.
The purpose of the RFP is to provide interested contractors with sufficient information to enable
them to develop and submit proposals for gopher and pest control services that will fulfill the
specified information processing needs.
* Awarded contractors will need to be able to work immediately. The contractors will be
awarded after the Board meeting and the awarded contractors will work immediately on a
schedule.
* Awarded contractors are required to leave areas where they perform work clean and
free of any debris. Areas must be ready for school to resume the next day without any
delays.
Project Overview
Professional pest control services, provided by qualified, experienced, and certified pest
management businesses licensed in the State of California, are essential for ensuring a safe,
clean, and pest-free environment across the 41 schools and associated sites within Chino
Valley Unified School District (District). These services will focus on the prevention,
management, and routine maintenance of gophers, rodents, and other pests, with the goal of
eradicating infestations and implementing effective pest control strategies. The objective is
to protect the health and safety of students, staff, and visitors; preserve the playfield
ecosystem; and maintain high standards of cleanliness and safety at all District facilities.
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Facilities
Adult School 12970 Third St Chino 91710
Alicia Cortez Elementary 12750 Carissa Ave Chino 91710
Alternative Ed Center/CVLA 15650 Pipeline Ave Chino Hills 91709
Anna Borba Fundamental 4980 Riverside Dr Chino 91710
Buena Vista High School 13509 Ramona Ave Chino 91710
Butterfield Elementary 6350 Mystic Canyon Chino Hills 91709
Cal Aero Preserve Academy K-8 15770 Main St Chino 91708
Canyon Hills Jr High School 2500 Madrugada Dr Chino Hills 91709
Chaparral Elementary 4849 Bird Farm Rd Chino Hills 91709
Chino High School 5431 Jefferson Ave Chino 91710
Chino Hills High School 16150 Pomona-Rincon Rd Chino Hills 91709
Country Springs Elementary 14145 Village Center Dr Chino Hills 91709
District Offices 5130 Riverside Dr Chino 91710
District Offices 13461 Ramona Ave Chino 91710
Don Antonio Lugo High School 13400 Pipeline Ave Chino 91710
Doris Dickson Elementary 13025 Roswell Ave Chino 91710
Eagle Canyon Elementary 13435 Eagle Canyon Dr Chino Hills 91709
Edwin Rhodes Elementary 6655 Schaefer Ave Chino 91710
E.J. Marshall Elementary 12045 Telephone Ave Chino 91710
El Rancho / Allegiance Steam
Academy 5862 C St Chino 91710
Gerald F. Litel Elementary 3425 Eucalyptus Ave Chino Hills 91709
Glenmeade Elementary 15000 Whirlaway Ln Chino Hills 91709
Hidden Trails Elementary 2250 Ridgeview Dr Chino Hills 91709
Howard Cattle Elementary 13590 Cypress Ave Chino 91710
Legacy Academy K8 16450 East Preserve Loop Chino 91708
Levi H. Dickey Elementary 2840 S. Parco Ave Ontario 91761
Liberty Elementary 2730 S. Bon View Ave Ontario 91761
Lyle S Briggs Fundamental 11880 Roswell Ave Chino 91710
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Magnolia Jr High School 13201 Magnolia Ave Chino 91710
Media Center 4525 Danito Ct Chino 91710
PDC II 4545 Danito Ct Chino 91710
PDC III 4575 Danito Ct Chino 91710
Michael G. Wickman Elementary 16250 Pinehurst Dr Chino Hills 91709
Newman Elementary 4150 Walnut Ave Chino 91710
Oak Ridge Elementary 15452 Valle Vista Dr Chino Hills 91709
Ramona Jr. High School 4575 Walnut Ave Chino 91710
Robert O. Townsend Jr High
School 15359 Ilex Dr Chino Hills 91709
Rolling Ridge Elementary 13677 Calle San Marcos Chino Hills 91709
Ruben S Ayala High School 14255 Peyton Dr Chino Hills 91709
Walnut Elementary 5550 Walnut Ave Chino 91710
Woodcrest Jr High School 2725 S. Campus Ave Ontario 91761
Scope of Work for Playfields, Slopes, and Playgrounds
1. Playfield and Slope Gopher and Rodent Control:
Initial Assessment: Conduct a comprehensive survey of all sites to identify existing
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gopher and rodent infestations. Identify high- risk areas, including playgrounds, athletic
fields, gardens, and pathways.
Eradication Plan: Use environmentally responsible and effective methods, including
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trapping and baiting. Minimize disruption to school operations and ensure safety for the
public.
Trapping and Removal: Utilize humane trapping methods where possible and ensure
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frequent removal of captured animals.
Monthly Monitoring and Maintenance: Inspect all identified areas weekly for signs of
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rodent and gopher activity, maintaining traps and baits as necessary. Record findings and
actions in a monthly report for district review and provide a report to designated District
personnel.
2. Playfield and Playground Pest Control (Insects & Other Pests)
Initial Assessment: Conduct a survey to assess potential pest populations such as ants,
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spiders, bees, wasps, and other insects. Identify problematic areas requiring preventative
treatment.
Treatment Schedule: Provide seasonal treatments (spring, summer, fall and winter) using
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environmentally responsible insecticides that are safe for public exposure and playfield
ecosystems.
Spot Treatment: Apply insecticides or other treatments to areas with high pest activity as
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identified in assessments.
Public Safety Signage: Place clear, temporary signage when pest control treatments are
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conducted, indicating areas treated and safe access points.
Monthly Monitoring and Maintenance: Maintain records of all treatments and findings,
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providing quarterly reports to designated District personnel.
Scope of Work for Facilities:
1. Exterior Pest Control (Insects, Mice, and Other Pests and Rodents)
Perimeter Insect Treatments: Apply insecticides around the building perimeter to prevent
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ants, wasps, spiders, and other insect pests from entering.
Rodent Control: Establish exterior bait stations around each facility to prevent rodents from
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approaching or entering buildings.
Landscape and Ground Maintenance: Perform monthly inspections of landscape areas
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identifying bushes, trees, and debris that provide nest areas for rodents or pests. Provide
notice to designated District personnel if maintenance is required.
Trash and Waste Management: Inspect and treat waste collection areas monthly to deter
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pests.
Reporting and Maintenance: Maintain logs for each treatment and inspection, providing
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quarterly and annual summaries to designated District personnel.
2. Interior Pest Control (Insects, Mice, Rats, and Other Rodents):
Initial Inspection: Perform a full inspection of each building to identify existing
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infestations and high-risk areas for pest entry or harboring.
Treatment of Insect Pests: Use integrated pest management (IPM) practices to treat and
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control ants, cockroaches, spiders, and other insects inside buildings. Apply safe, low-
toxicity insecticides in areas such as storage rooms, break rooms, kitchens, and restrooms.
Rodent Control Measures: Set traps and bait stations to manage and eradicate mice and
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rats, with an emphasis on entry points and areas prone to rodent activity (basements, utility
rooms, etc.).
Monthly Monitoring: Conduct monthly inspections of all treated areas to ensure efficacy
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and adjust as needed.
Reporting: Provide monthly reports detailing the findings, treatments, and
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recommendations to designated District personnel.
General Expectations and Requirements
Safety Compliance: All pest control activities should adhere to local, county, state, and
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federal regulations for safety and environmental impact. Use non-toxic or low-toxicity
products whenever possible.
Qualified Personnel: Pest control technicians must be licensed and trained for all tasks and
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follow industry standards for effective, humane pest control.
Sustainability: Focus on methods that minimize environmental impact, using IPM and eco-
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friendly products.
Communication and Reporting: Maintain open communication with the designated
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District personnel for all scheduling and reporting. Provide reports after each treatment,
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outlining actions taken, chemicals used, and recommendations.
Technical Specifications
The contracted contractors shall be responsible for furnishing all materials, transportation, labor,
equipment, and services necessary to facilitate complete and comprehensive control of the pests, both
specified and unspecified, present at various District locations.
All work involving the use of chemicals will be accomplished by a State of California licensed
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pest control applicator. The Contractor must possess a QAL (Qualified Application License).
A copy of all forms submitted to the County Agricultural Commissioner shall be provided to
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designated District personnel.
The Contractor must possess and maintain a valid pesticide control business license issued
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by the County of San Bernardino.
The Contractor shall possess and maintain a valid State of California Operator's License in
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the appropriate branch of the California Structural Pest Control Act, and all employees that
will be performing any pest and rodent control shall possess and maintain a valid Field
Representative and/or Applicator License.
The Contractor is required to call in the "Notice of Intent to Apply" to the County Agricultural
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Commissioner Office as required by the label.
All chemicals requiring a special permit for use must be registered by the Contractor with
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the County Agricultural Commissioner's office and a permit obtained with a copy given to
designated District personnel prior to use of said chemical.
All chemical applications are to be applied in accordance with the label.
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All contractor personnel shall wear a uniform with proper identification whenever working
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in or around any District facility.
A detailed monthly inspection report for each site.
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Based on the monthly inspection results, apply necessary pest control means by placing bait
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stations, sticky traps and recommendations for necessary facility maintenance or repairs.
Monitor the pest control methods and track them by records in a logbook, to be included in
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the monthly inspection report provided to designated District personnel.
The Contractor is required to seek approval for "on-call" or "additional services" from the
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designated District personnel, prior to the commencement of said services.
Contractor Coordination
Contractor shall coordinate with the designated District personnel prior to work commencing.
Contractor is to promptly report, in writing, any building disrepair, including cracks and crevices, which
may contribute to pests, to the designated District personnel.
General - These specifications and the areas to be treated are not given nor are they
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intended to be complete in the details of pest control service, but rather, are given as an
outline of our general requirements. All materials and workmanship must comply with all
local, county, state and federal codes, specifications and ordinances.
Service shall include the personnel, chemicals, materials needed to facilitate
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complete and thorough control of pests at each location. Service will consist of a
minimum number of weekly and/or monthly services specified for each location
and/or more often if deemed necessary by the District.
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Reporting - Contractor is to report to designated District personnel prior to service to
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become aware of any recent pest problems. If, during service, any building disrepair which
might contribute to pests is noted, the designated District personnel must be informed, in
writing, so that the situation may be remedied.
Certification - State certification and registration is mandatory during the term of
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contract. Proposers must hold a current and valid State Operator's license at the time of RFP
proposal, and this license must remain valid for the entirety of the contract. All proposers
must have submitted copies of this information with the proposal. Failure to do so will
be cause for RFP rejection.
All Pest Control personnel must hold valid and current State Applicator's licenses for
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the entirety of the contract. Proposer must provide this information for each licensed
applicator at time of award.
Responsibility - The successful proposers shall be required to assume sole responsibility
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for the complete effort as required by this RFP for specific locations. The District will consider
the selected proposer to be the sole point of contact regarding contractual matters.
Quality Assurance - Proposer must submit a detailed description of their quality
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assurance program intended to be implemented to ensure a successful contract. This should
include the frequency of quality inspections and visits, standards of performance, and all
else. Please submit this plan on a separate piece of paper.
Service - Contractor to provide an environment, free from, but not limited to, the following
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pests: spiders, cockroaches, beetles, crickets and other hoppers, ants (all species), earwigs,
sow bugs, silverfish and other crawling insects, bees, wasps and other stinging insects,
moths and other flying insects, weevils and other food pests, mice, rats and other rodents.
The Contractor should provide annual cobb web cleaning up to 12 feet high on each building.
The pest control services shall be performed in all listed buildings, occupied or
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unoccupied, including, but not limited to, classrooms, office spaces, MPRs or Media
Centers, interior dining areas, custodial closets, storage areas, closets, baseboards,
crawl spaces, shelving, walls and enclosures, kitchens, refuse containers, hallways,
locker rooms, and lounge areas.
The Contractor must perform a thorough detection program during every service,
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including, but not limited to crack and crevice inspection and use of a functional
flashlight.
Should the scheduled services not be totally effective, or interrupt District's activities,
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the contractor shall be required to provide necessary services at alternate times
agreeable to the designated District personnel, at no additional cost. Complaints and
service requirements, including recall work required between scheduled services
visits, must be handled within 24 hours after notification and will be at no additional
cost to the District.
Performance Requirements - The Contractor is to use the proper equipment and
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material to render the services to ensure safety for all human life and the environment.
It is to be clearly understood that the equipment and pesticides used by the Contractor
for this contract are to be within safe and legal guidelines.
Before an application is made, the Contractor shall notify the building designee of
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any precautionary actions, if any, that may need to be taken.
All pesticides used shall be non-flammable, secured when unattended and registered
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by the U.S. Environmental Protection Agency and the State of California.
The Contractor shall be responsible for removing and disposing of all excess and/or
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unneeded chemicals, materials or equipment after the application is completed. The
Contractor may not store chemicals or equipment on the facility site at any time.
Start Up - The contracted vendors shall be extended a thirty (30) day grace period in order
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to eliminate pest problems that may have been present prior to the contract award. During
the grace period, the District will not process vendor complaints for failure to meet
performance requirements of these specifications. This period shall give the Contractor
sufficient time to start and thoroughly service all locations. The grace period will begin with
the contract start date and continue for thirty (30) consecutive days.
If within the thirty (30) day grace period, the pest control problem is determined to
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be on the increase and shows no improvement, the District reserves the right to
terminate the contract or extend the grace period for an additional thirty (30) days.
Accident Reports - The Contractor will immediately report, in person, all accidents
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whatsoever arising out of and/or in conjunction with the performance of work, whether on
and/or adjacent to District facility which has caused death, personal injury and/or property
damage, giving full details and statements of witnesses to the District's designee.
Pricing - Proposals shall be based on a fixed fee to perform all required pest control
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services as required to provide a pest free environment for each facility. Additional
requirements not related to regular service may be ordered at a rate quoted on this bid form.
The quote will remain firm for the contract year.
Invoicing - All invoices submitted by Contractor shall contain the following information: 1)
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job location 2) itemized description of services billed 3) date of service 4) amount of the
invoice and 5) each service location must be shown separately on the invoice.
Additions/Deletions- The District may, without invalidating the contract, modify the
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contract by adding, deleting or changing areas to the contract; by adding deleting or changing
usage or space, by adding, deleting or changing routine services; by deleting or changing
specifications. All changes shall be ordered by means of a written change order. Additions
should be added at the contracted square foot for comparable facilities under contract. If
there are no comparable facilities, the price shall be negotiated by the District with the
Contractor.
Proposal Format and Content
Qualifications, Related Experience and References - This section of the proposal
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should establish the ability of Proposer to satisfactorily perform the required work by reasons
of experience in performing work of a similar nature, demonstrated competence in the
services to be provided; educational qualifications; staffing capability; workload; record of
meeting schedules on similar projects; and supportive client references.
Proposer shall:
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Provide a brief profile of the firm, including the types of services offered; the year
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founded; form of the organization (corporation, partnership, sole proprietorship);
number, size and location of offices; number of employees.
Describe the firm's experience in performing work of a similar nature to that solicited
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in this RFP and highlight the participation in such work by the key personnel
proposed for assignment to this project.
Identify sub-Proposers by company name, address, contact person, telephone
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number and project function and describe Proposer's experience working with each
sub-Proposer; and
Provide, at a minimum, three (3) references (please attach a separate page to
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this RFP) from the projects cited as related experience; reference shall furnish the
name, title, address and telephone number of the person(s) at the client
organization who is most knowledgeable about the work performed. Proposer may
also supply references from other work not cited in this section as related
experience.
Proposed Staffing and Organization - This section of the proposal should establish the
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qualifications of the proposed project staff. Proposer shall:
Provide education, experience and applicable professional credentials of proposed
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project staff, including Project Manager and other key personnel.
Identify key personnel proposed to perform the work in the specified tasks and
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include major areas of sub-Proposer work.
Include a project organization chart which clearly delineates
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communication/reporting relationships among the project staff.
Scope of Work - Proposer shall provide a narrative, which addresses the Scope of Work,
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and shows Proposer's understanding of the District's needs and requirements. Proposer
shall:
Describe the approach to completing the tasks specified in the Scope of Work.
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Outline sequentially the activities that would be undertaken in completing the tasks
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and specify who would perform them; and
Furnish a schedule for completing the tasks in terms of elapsed weeks from the
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commencement date.
Proposer may also propose enhancement or procedural or technical innovations
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to the Scope of Work, which do not materially deviate from the objectives or
required content of the project.
Appendices - Information considered by Proposers to be pertinent to this project and
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which has not been specifically solicited in any of the aforementioned sections may be
placed in a separate appendix section. Proposers are cautioned, however, that this does not
constitute an invitation to submit large amounts of extraneous materials; Appendix should
be relevant and brief.
Licensing and Certification Requirements - The successful contractor must fully
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comply with all applicable laws, rules and regulations in the application of pest control
measures and methods and in furnishing or using equipment and/or providing services,
including, but not limited to, permitting requirements imposed by California Department of
Pesticide Regulation (DPR), the South Coast Air Quality Management District (SCAQMD)
and/or California Air Resources Board (CARB). Although the SAQMD and CARB limits and
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