REQUEST FOR PROPOSALS FOR PROFESSIONAL AUDITING SERVICES

REQUEST FOR PROPOSALS
FOR PROFESSIONAL AUDITING SERVICES
August 18 , 2026
102 S. Holden Street
Warrensburg, MO 64093

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CITY OF WARRENSBURG, MISSOURI
REQUEST FOR PROPOSALS FOR PROFESSIONAL AUDITING SERVICES
TABLE OF CONTENTS
GENERAL CITY AUDIT PROPOSAL REQUEST ............................................................................. 5
PROPOSAL CERTIFICATION ....................................................................................................... 6
PROPOSAL CONDITIONS/INSTRUCTIONS TO BIDDERS ........................................................ 7
I. INTRODUCTION ................................................................................................................ 12
A. General Information .................................................................................................... 12
B. Term of Engagement ................................................................................................... 12
C. Subcontracting ............................................................................................................ 13
II. NATURE OF SERVICES TO BE PROVIDED ..................................................................... 13
A. Scope of Work to be performed. ................................................................................ 13
B. Auditing Standards to be Followed ............................................................................ 14
C. Reports to be Issued.................................................................................................... 14
D. Special Considerations ................................................................................................ 15
E. Working Paper Retention and Access to Working Papers ......................................... 16
III. DESCRIPTION OF THE CITY OF WARRENSBURG ......................................................... 16
A. Name of Contact Person ............................................................................................. 16
B. Background Information ............................................................................................. 16
C. Fund Structure ............................................................................................................. 17
D. Budgetary Basis of Accounting ................................................................................... 17
E. Pension Plans ............................................................................................................... 18
F. Component Units ........................................................................................................ 18
G. Joint Ventures.............................................................................................................. 18
H. Availability of Prior Audit Reports .............................................................................. 18
IV. SELECTION PROCESS & TIMELINES ............................................................................. 18
A. Selection Process ......................................................................................................... 18
B. Date Audit May Commence ........................................................................................ 19
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION ....... 19
A. Finance Department and Clerical Assistance ............................................................. 19
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B. Internal Staff Assistance ............................................................................................. 19
C. Information Systems Assistance ................................................................................. 19
D. Work Area, Telephones, Photocopying ...................................................................... 19
E. Report Preparation ..................................................................................................... 20
VI. PROPOSAL REQUIREMENTS ........................................................................................ 20
A. Process ........................................................................................................................ 20
B. Technical Proposal ..................................................................................................... 21
C. Sealed Dollar Cost Bid ............................................................................................... 24
VII. EVALUATION PROCEDURES ........................................................................................ 26
A. Review of Proposals .................................................................................................. 26
B. Evaluation Criteria ..................................................................................................... 26
C. Oral Presentations ..................................................................................................... 27
D. Final Selection ............................................................................................................ 27
E. Right to Reject Proposals .......................................................................................... 27
APPENDICES ............................................................................................................................. 29
APPENDIX A - LIST OF KEY PERSONNEL, EMAIL, AND TELEPHONE NUMBERS ............... 30
APPENDIX B - PROPOSER GUARANTEES ........................................................................... 35
APPENDIX C - PROPOSER WARRANTIES ........................................................................... 36
APPENDIX D - SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF
THE FY 2026 FINANCIAL STATEMENTS ................................................................................ 37
APPENDIX E - SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF
THE FY 2026 FINANCIAL STATEMENTS: COMBINING SCHEDULE - ALL SERVICES .............. 38
Appendix F - INSURANCE REQUIREMENTS ..................................................................... 39
Appendix G - REFERENCES ................................................................................................ 42
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August 18, 2026
GENERAL CITY AUDIT PROPOSAL REQUEST
REQUEST FOR PROPOSALS
Dear Sir or Madam,
The Warrensburg City Council invites your proposal on a general audit of the City of
Warrensburg for a three-year period beginning the fiscal year ending 9/30/2026, with the
option to continue the agreement under the same terms for an additional two-year
period, at the discretion of the City. A set of conditions and specifications/requirements
are enclosed.
To be considered for this engagement, your firm must meet the qualifications and satisfy
the requirements set forth in the RFP.
Proposals are due in the Warrensburg City Clerk's Office, 102 S. Holden Street,
Warrensburg, MO 64093, no later than 2:00 PM prevailing time, Thursday, September
17, 2026
No late proposals will be accepted.
Carolyne Tuwei
Finance Officer

PROPOSAL CERTIFICATION
The Warrensburg City Council invites your proposal on a general audit of the City of
Warrensburg for a three-year period beginning the fiscal year ending 9/30/2026, with the
option to continue the agreement under the same terms for an additional two-year
period, at the discretion of the City.
Specifications are available online at www.warrensburg-mo.com or by contacting the
Finance Department at finance@warrensburg-mo.com or by calling (660) 747-9131.
Proposals are to be submitted to the City Clerk's office at 102 S Holden St, Warrensburg,
MO, 64093. Proposals will be accepted until 2:00 PM CDT Thursday, September 17, 2026,
and should be sealed and clearly marked "DO NOT OPEN - PROPOSAL FOR AUDITING
SERVICES FOR CITY OF WARRENSBURG."
No late proposals will be accepted. The Council reserves the right to accept or reject any or all
proposals, reserves the right to waive formalities and to take such action as it deems necessary
in the best interest of the City of Warrensburg. The City of Warrensburg operates on an equal
opportunity/affirmative action basis in its bidding policy (Title VII of Civil Rights Act of 1964,
Equal Opportunity Clause, Executive Order 11246, Chapter 60, Subpart A, 60-1.4, Revised
Order No. 4). Bidding is open to all interested parties, in compliance with national, state, and
local laws.
Jodi Schneider, City Clerk
City of Warrensburg Missouri

PROPOSAL CONDITIONS/INSTRUCTIONS TO BIDDERS
These conditions are an integral part of this proposal, and the vendor must comply with
them.
1. Vendor must submit original proposals in envelopes that are sealed and prominently marked
"DO NOT OPEN - PROPOSAL FOR AUDITING SERVICES FOR CITY OF WARRENSBURG"
containing two hard copies and 1 electronic copy via USB drive.
2. Vendor should keep a copy of proposal for its file.
3. All costs (including shipping, handling, and all other costs) must be included in the total proposal
price as stated on the Proposal Summary page.
4. Proposal must remain in force for a minimum of 60 days.
5. If there are any questions concerning the specifications contained in this Proposal Request,
please contact the finance department at finance@warrensburg-mo.com
6. If there are any questions regarding proposal procedures, please contact the finance
department at finance@warrensburg-mo.com
7. The vendor should enclose, with its proposal, an insurance certificate indicating the
insurance coverage stated under "Insurance Requirements" section of this proposal. This
must be furnished before the awarding of the proposal and before the signing of any
City/contractor agreements and/or work performed by the vendor.
8. The Warrensburg City Council reserves the right to accept or reject any or all proposals,
reserves all rights granted to it by law, reserves the right to waive formalities and to take such
action as it deems necessary in the best interest of the City of Warrensburg.
9. Bidder/Offeror Representation
Each bidder/offeror must sign the proposal with their usual signature and shall give their full
business address on the form provided in this proposal.
Proposals by partnerships shall be signed, with the partnership's name, followed by one of
the members or by an authorized representative. Proposals by corporations shall be signed
with the name of the corporation followed by the signature and designation of the president,
secretary or other person authorized to bind it in the matter and shall have the corporate seal
affixed thereto.
10. Specifications/requirements referred to herein are used to indicate the desired service. An
alternate may be offered if deviations from specifications are minor and if all deviations are
properly outlined on a separate sheet. Failure to outline all deviations may be grounds for

rejection of your proposal.
11. Subcontracting
No portion of this proposal may be subcontracted without prior written approval by the City.
It may be in the best interest of the awardee to subcontract some parts of any given job;
however, the contractor will be held responsible by the City for the quality, delivery and all
terms and conditions of this proposal.
12. The City of Warrensburg operates on an equal opportunity/affirmative action basis in its
bidding policy (Title VII of Civil Rights Act of 1964. Equal Opportunity Clause, Executive Order
11246, Chapter 60, Subpart A, 60-1.4, Revised Order No. 4). Bidding is open to all interested
parties, in compliance with national, state, and local laws.
13. The decision by the City of Warrensburg, regarding what constitutes acceptable deviations
from the specifications set out, shall be final.
14. Vendor/Bidder Complaints or Protests
The City of Warrensburg has established administrative procedures for handling vendors'
complaints in a fair and timely manner. Vendors should observe the following steps to file
complaints:
Step 1
The vendor must contact the Finance Officer within seven (7) days of the incident about
which it has a complaint. The Finance Officer may request the vendor to present the
complaint in writing if it is serious and/or the vendor is requesting a delay of the contract
award.
The Finance Officer will investigate the complaint and will reply verbally or in writing to the
vendor after discussion with the City Manager.
Step 2
If the vendor is dissatisfied with the Finance Officer reply, an appeal must be made in
writing within seven (7) days to the City Manager or the Warrensburg City Council.
15. Errors/Omissions/Discrepancies
Any errors, omissions or discrepancies in the specifications discovered by a prospective
contractor and/or service provider shall be brought to the attention of the Finance Officer as
soon as possible after discovery. Further, the contractor and/or service provider shall not be
allowed to take advantage of errors, omissions, or discrepancies in the specifications.

16. Proposal Changes
No late proposals will be accepted.
Proposals, amendments thereto, or withdrawal requests received after the time advertised for
proposal opening will be void regardless of when they were mailed.
17. Accelerated Pay Discounts
Accelerated discounts should be so stated on the proposal form. If quick pay discounts are
offered, the City reserves the right to include that discount as part of the award criteria. Prices
proposed must, however, be based upon payment in thirty (30) days after receipt,
inspection, and acceptance. In all cases, quick pay discounts will be calculated from the
date of the invoice or the date of acceptance, whichever is later.
18. The City of Warrensburg is exempt from all federal excise tax and state sales and use taxes.
However, depending upon the situation, the vendor or contractor may not be exempt from
said taxes and the City of Warrensburg is making no representation as to any such exemption.
19. Exceptions
The proposer shall furnish a statement on company letterhead giving a complete description
of all exceptions to the terms, conditions, and specifications... Failure to furnish the statement
will mean that the bidder agrees to meet all requirements of the terms, conditions, and
specifications.
20. Brand Names
Whenever a brand name is referred to in these specifications, it shall mean "brand name or
equal." However, if bidder chooses to substitute, it shall be bidder's responsibility to
demonstrate that substitute equals or exceeds brand name item specified in all relevant
respects.
21. Proposal Evaluation and Award
The evaluation and award of this proposal shall be based on a combination of factors,
including, but not limited to the following: cost, expertise, proposed methodology and
references
22. Bidder/Offeror Qualifications
No proposal shall be accepted from, and no contract will be awarded to, any person, firm or
corporation that is in arrears on any City debt or contract, or that is a defaulter, as surety or
otherwise, on any City obligations, or that is deemed irresponsible or unreliable by the City.
If requested, bidders/offerors shall be required to submit satisfactory evidence that they

have knowledge of the service proposal and that they have the necessary qualifications to
provide the proposed service as described in the specifications
23. References
Must be completed and submitted with proposal. (See Reference Page).
24. Missouri Sunshine Law
Proposals will be available for public inspection after the award announcement, except to the
extent that a proposer identifies data and the City independently determines data to qualify
as trade secrets or other proprietary data deemed to be confidential. Material designated as
confidential must be readily separable from the remainder of the proposal to facilitate public
inspection of the non-confidential portion of the proposal. A proposer's designation of
material as confidential will not necessarily be conclusive and the proposer may be required
to provide justification on why such material should not be disclosed, on request, under the
Missouri Sunshine Law.
25. Termination for Convenience
Warrensburg City Council may terminate a contract, in whole or in part, whenever the City
determines that such termination is in the best interest of the City, without showing cause,
upon given written notice to the vendor. Warrensburg City Council shall pay all reasonable
costs incurred by the vendor up to the date of termination. However, in no event shall the
vendor be paid any amount which exceeds the price bid for the work performed. The vendor
will not be reimbursed for any profits which may have been anticipated, but which have not
been earned up to the date of termination.
26. Termination by Default
When the vendor has not performed or has unsatisfactorily performed the contract, the City
may terminate the contract for default. Upon termination for default, payment will be
withheld at the discretion of Warrensburg City Council. Failure on the part of a vendor to fulfill
the contractual obligations shall be considered just cause for termination of the contract. The
vendor will be paid for work satisfactorily performed prior to termination, less any excess costs
incurred by the City in procuring and completing the work.
27. Termination Due to Unavailability of Funds in Succeeding Fiscal Years
When funds are not appropriated or otherwise made available to support continuation of
performance in a subsequent fiscal year, the contract shall be canceled, and the vendor shall
be reimbursed for the reasonable value of any non-recurring costs incurred but not amortized
in the price of the services delivered under the contract.