Grant administration services for work related to the implementation of electric infrastructure projects

REQUEST FOR QUALIFICATIONS FOR GRANT
ADMINISRATION SERVICES
The City of Starkville requests statements of qualifications (SOQs) from qualified firms or individuals to provide
grant administration services for work related to the implementation of electric infrastructure projects. You are
invited to submit a SOQ, in accordance with this request, to the Office of the City Clerk, City of Starkville; 110
West Main Street, Starkville, MS, 39759 no later than 10 a.m. on Wednesday, September 23, 2026.
The selected firm(s) will be responsible for providing grant administration and related services. The scope of work
includes but is not limited to the following: 1) ensuring compliance with federal and state regulations and
policies, 2) programmatic reporting, 3) assistance with financial administration of grant funds and record
keeping, and 4) special services the project or funding source may require as necessary.
All responses to this RFQ must be submitted in a sealed envelope and marked with the following language:
"Proposal for Grant Administration Services." Please submit five (5) duplicate original SOQs with one (1)
electronic copy of a PDF file on a USB flash drive. Firms also have the option of submitting their responses
online at www.cityofstarkvilleplans.org.
SOQs will be evaluated on the following factors and must be addressed in detail to be evaluated properly:
Qualifications of Team's Personnel and Availability of Resources (40 points) - List of qualifications of
prime firm staff, specifically as they relate to similar projects. The qualifications of any subconsultants
should also be listed.
Team Experience on Similar Projects (40 points) - Related experience of the team and the individuals
who would be assigned to the Project, including experience with grant programs. Pertinent professional
experience of the project manager(s) and supporting staff that will be assigned to the project shall be
included. The experience of any subconsultants should also be listed.
Previous Experience and Performance by Prime Firm on Projects within the Region (15 points)
MBE/DBE/WBE Participation (5 points)
Recommended SOQ length should not exceed twenty (20) pages. All resumes (maximum length should be two
pages per individual) and other information should be included as appendices.
The City will designate a selection committee to evaluate each submittal. The selection committee may hold
submittals for a period of not to exceed thirty (30) days for the purpose of reviewing the content of the SOQs and
investigating the qualifications of the firms and assigned individuals.
The selection committee will make their recommendation(s) to the Board of Aldermen. After a firm is selected,
the City will enter into negotiations with the selected prime firm(s) and, upon successful completion of the
negotiations, execute a master contract for final approval.
All questions shall be submitted to Mary Williams, P.E., by email at mwilliams@starkvilleutilities.com. The
deadline for questions is September 16, 2026.
The City reserves the right to reject any and all submittals and to waive any informality in the submittal accepted.

SOQs will be opened at 10:00 am, September 23, 2026, at the City Clerk's Conference Room, 110 West Main
Street, Starkville, MS 39759.
The City of Starkville is an equal opportunity employer and encourages Minority-owned, Woman-owned, and
Disadvantaged Business Enterprises (MBEs, WBEs, and DBEs) and Section 3 eligible businesses to submit
responses.