Request for Proposal - Doyon Conference Room A/V Upgrade

Tanana Chiefs Conference (TCC), organized as Dena’ Nena’ Henash or “Our Land Speaks,” is a sovereign tribal consortium with a board of directors consisting of 42 Tribal communities across Interior Alaska, representing 37 federally recognized tribes. TCC is an Alaska Native non-profit corporation that provides health and social services for the more than 18,000 Alaska Native people in the Interior Alaska region. TCC was formed in 1962, but its history dates back over 100 years, when tribal chiefs from throughout the region banded together to protect their Native land rights. TCC’s main office is in Fairbanks, Alaska. TCC region covers 235,000 square miles of Interior Alaska, which is equal to about 37 percent of the entire state. The region is divided into six sub-regions: Yukon Koyukuk, Yukon Tanana, Lower Yukon, Upper Kuskokwim, Yukon Flats, and Upper Tanana.

Tanana Chiefs Conference (TCC) Audio Visual Team is seeking proposals for the Doyon Conference Room A/V Upgrade.

Questions regarding this solicitation and/or proposal submissions shall be emailed to Kevin Dennis at Kevin.dennis@tananachiefs.org.

Proposal Submission Deadline:
Proposals are required to be submitted no later than April 30, 2026.
Proposals received after the time announced will not be considered.

Furnish, install, program, start up, test and commission a Q-Sys Conference room for the TCC Doyon Room. The system must include the list of equipment below:

QSC CORE8FLEX I/O Processor x 1

QSC TSC-101-G3 Touchscreen Controller x 1

QSC NV-32-H Q-SYS Network Video Endpoint x 3

QSC NC-12X80 ePTZ Conference Camera x 1

QSC NL-C4 4″ IP Speaker, Ceiling x 8

Logitech TAPSCH Tap Scheduler x 2

Shure MXA901W-R Ceiling Mount Mic, White x 2

There will be two inputs needing to be programed into the Q-Sys system: MTR (Microsoft Teams Room) PC and HDMI on table for Laptop A/V sharing.

Network runs from each piece of equipment to Comm Closet and additional runs for the MTR (Microsoft Teams Room) PC and Tap controller. Approximately 200 ft from room to comm closet.

The Q-Sys designer must also build in Reflect monitoring Proxy components for TCC staff to monitor health after installation, as well as continue using same UCI design for touch panel controls.

Any old/unused A/V equipment currently in place will be removed at discretion of TCC A/V team.

Each bidder shall thoroughly examine the contract documents. The failure or neglect of a bidder to receive or examine this request for proposal and proposed services contract or any part thereof shall in no way relieve it from any obligations with respect to its quote or to the service contract. No claim for additional compensation shall be allowed which is based upon a lack of knowledge of any contract document.