KCATA On-Vehicle Mobile Connectivity Solution

Location:	Missouri
Posted:	Feb 25, 2026
Due:	Mar 19, 2026
Agency:	Kansas City Area Transportation Authority
Type of Government:	State & Local
Category:	30 - Mechanical Power Transmission Equipment 99 - Miscellaneous D - Automatic Data Processing and Telecommunication Services
Solicitation No:	Bid # F26-5007-34B
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS (RFP) #F26-5007-34B

Contractor to Provide a Fleet-Wide, 5G-Enabled Mobile Connectivity Solution

Including Cradlepoint R1900 Routers and Ancillary Equipment

(On-Vehicle Mobile Connectivity Solution)

Date: February 25, 2026

Contact: Denise Adams, Procurement Manager

816-346-0224

dadams@kcata.org

Kristen Emmendorfer, Procurement Director

816-346-0360

kristene@kcata.org

KCATA RFP #F26-5007-34B: KCATA On-Vehicle Mobile Connectivity Solution

Page 1 of 72

February 25, 2026

Request for Proposals (RFP) #F26-5007-34B

KCATA On-Vehicle Mobile Connectivity Solution

The Kansas City Area Transportation Authority (KCATA, ATA, Authority) is soliciting proposals from qualified vendors to

provide a fleet-wide, 5G-Enabled Mobile Connectivity solution including Cradlepoint R1900 routers and ancillary equipment

as detailed in Section 2 of this solicitation. KCATA is requesting proposals for a three-year term and an optional five-year

term.

Requests for On-Site Visits. Firms may request a site visit of KCATA’s facility. Site visits must be requested in advance and

completed by March 5, 2026. For an appointment, contact Denise Adams, Procurement Manager, via email at

dadams@kcata.org and by telephone at 816-346-0224.

Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed in writing via email to

Denise Adams at dadams@kcata.org and include “RFP #F26-5007-34B” the Subject line. Questions and requests for

clarifications will be received until 2:00 p.m. Central Time on March 9, 2026. If required, KCATA’s response to these

submissions will be in the form of an Addendum.

Project Diversity Goal. This project is funded in part with Federal Transit Administration (FTA) grants. There is a no

Disadvantaged Business Enterprise (DBE) goal established for this project. However, DBE firms are encouraged to submit

proposals as prime contractors, joint ventures, or subcontractors. See Section 3.11 for more information on KCATA’s policy

regarding KCATA’s Diversity Programs.

Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no later

than 2:00 p.m. Central on March 19, 2026. See Section 3.2 for submittal instructions.

Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or

electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not

be opened nor considered responsive.

Submission of the proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of

closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in 1) preparation of a proposal;

or 2) to procure or contract for services/materials. Proposer shall read and understand the requirements of this proposal

covered in the sections listed under the Table of Contents of this document.

The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified

individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.

Evaluation/Award. Following an initial review and screening of all timely and responsive proposals, highly qualified

Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed as to

exact date and time if invited for interviews and discussion. Proposers may also be required to submit written responses

to questions regarding their proposals. All contractual agreements are subject to final approval by the Kansas City Area

Transportation Authority’s Board of Commissioners.

Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor any

officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact through

any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s Board of

Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the date of

proposal issue and ending on the date of the selection of a Contractor. Any such contact would be grounds for

disqualification of the Proposer.

Kristen Emmendorfer

Director of Procurement

KCATA RFP #F26-5007-34B: KCATA On-Vehicle Mobile Connectivity Solution

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TABLE OF CONTENTS

Page

SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 6

SECTION 2. SCOPE OF SERVICES/SPECIFICATIONS ............................................................................................................ 7

2.1 Introduction and Background..................................................................................................................................... 7

2.2 Project Overview ........................................................................................................................................................ 7

2.3 Objectives ................................................................................................................................................................... 8

2.4 Scope of Work ............................................................................................................................................................ 8

2.5 Technical Requirements ............................................................................................................................................ 9

2.6 Cellular Service Requirements ................................................................................................................................. 10

2.7 Installation Standards............................................................................................................................................... 10

2.8 Testing and Acceptance ........................................................................................................................................... 10

2.9 Training and Documentation.................................................................................................................................... 11

2.10 Warranty, Support and Service Level Agreements .................................................................................................. 11

2.11 Project Schedule and Milestones ............................................................................................................................. 11

2.12 Deliverables .............................................................................................................................................................. 12

2.13 Approval Equal Submissions..................................................................................................................................... 12

SECTION 3. PROPOSAL INSTRUCTIONS ............................................................................................................................ 13

3.1 General Information................................................................................................................................................. 13

3.2 Proposal Submissions............................................................................................................................................... 13

3.3 Reservations ............................................................................................................................................................. 13

3.4 Proposer’s Responsibilities ...................................................................................................................................... 14

3.5 Authorization to Propose ......................................................................................................................................... 14

3.6 Withdrawal & Incomplete Proposals ....................................................................................................................... 14

3.7 Modification of Proposals ........................................................................................................................................ 14

3.8 Unbalanced Proposal ............................................................................................................................................... 14

3.9 Protests .................................................................................................................................................................... 14

3.10 Disclosure of Proprietary Information ..................................................................................................................... 15

3.11 Diverse Business Enterprise Requirements.............................................................................................................. 16

SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ..............................................................................17

4.1 Introduction ............................................................................................................................................................. 17

4.2 Proposal Format ....................................................................................................................................................... 17

4.3 Volume 1 – Cost Proposal ....................................................................................................................................... 17

4.4 Volume 2 -- Technical Proposal ............................................................................................................................... 18

4.5 Volume 3 – Contractual Proposal ............................................................................................................................ 20

4.6 Proposal Evaluation Criteria..................................................................................................................................... 23

4.7 Presentations/Interviews/Written Responses ......................................................................................................... 24

4.8 Contractor Selection ................................................................................................................................................ 24

4.9 Contract Award ........................................................................................................................................................ 24

ATTACHMENTS

Attachment A

Attachment B

Attachment C-1-A

Attachment C-1-B

Attachment C-2

Attachment C-3

Attachment D

Attachment E-1

Attachment E-2

Proposal Submittal Checklist.............................................................................................................. 25

Sample Agreement/Terms and Conditions ........................................................................................ 26

Price Proposal (Three-Year Term) ...................................................................................................... 51

Price Proposal (Five-Year Term) ......................................................................................................... 53

Schedule of Participation for Contractor and Subcontractors ........................................................... 55

Letter of Intent to Subcontract (if using diverse subcontractor) ....................................................... 56

Affidavit of Civil Rights Compliance.................................................................................................... 57

Guidelines for Workforce Analysis/EEO-1 Report.............................................................................. 60

KCATA Workforce Analysis/EEO-1 Report.......................................................................................... 61

KCATA RFP #F26-5007-34B: KCATA On-Vehicle Mobile Connectivity Solution

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Attachment F-1

Attachment F-2

Attachment G

Attachment H-1

Attachment H-2

Attachment I-1

Attachment I-2

Attachment J-1

Attachment J-2

Attachment K

Attachment L

Affidavit of Primary Participants Regarding Employee Eligibility Verification ................................... 62

Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification............................... 63

Non-Collusion Affidavit ...................................................................................................................... 64

Certification of Primary Participants Regarding Restrictions on Debarment..................................... 65

Certification of Lower-Tier Participants Regarding Restrictions on Debarment ................................ 66

Certification of Primary Participants Regarding Restrictions on Lobbying ........................................ 67

Certification of Lower-Tier Participants Regarding Restrictions on Lobbying.................................... 68

Certification of Primary Participants Regarding Federal Tax Liability and Convictions...................... 69

Certification of Lower-Tier Participants Regarding Federal Tax Liability/Convictions ....................... 70

Buy America Certification for Steel or Manufactured Products Other Than Rolling Stock ................ 71

Request for Approved Equals ............................................................................................................ 72

KCATA RFP #F26-5007-34B: KCATA On-Vehicle Mobile Connectivity Solution

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NO PROPOSAL REPLY FORM

Request for Proposals (RFP) #F26-5007-34B

KCATA On-Vehicle Mobile Connectivity Solution

To assist KCATA in obtaining good competition on its Requests for Proposals, we ask that if you received an invitation but

do not wish to propose, please state the reason(s) below and return this form to Denise Adams, Procurement Manager, via

email at dadams@kcata.org. The Project Number and Name should be included in the subject line in all correspondence.

This form may also be mailed to Procurement Department, 1350 East 17th Street, Kansas City, MO, 64108.

This information will not preclude receipt of future invitations unless you request removal from the Proposer’s List by so

indicating below.

Unfortunately, we must offer a “No Proposal” at this time because:

____ 1. We do not wish to participate in the proposal process.

____ 2. We do not wish to propose under the terms and conditions of the Request for Proposal document. Our

objections are:

____ 3.

____ 4.

____ 5.

We do not feel we can be competitive.

We do not provide the services on which Proposals are requested.

Other: _______________________________________________________________________

____ We wish to remain on the Proposer’s list for these services.

____ We wish to be removed from the Proposer’s list for these services.

FIRM NAME

SIGNATURE

KCATA RFP #F26-5007-34B: KCATA On-Vehicle Mobile Connectivity Solution

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.