Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)
| Location: | Missouri |
|---|---|
| Posted: | Feb 25, 2026 |
| Due: | Mar 17, 2026 |
| Agency: | Kansas City Area Transportation Authority |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Bid # F26-5003-25A |
| Publication URL: | To access bid details, please log in. |
Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)
Bid # F26-5003-25A
Opening Date: Feb 25, 2026
Closing Date: Mar 17, 2026 2:00 pm
Opportunity Type: Invitation For Bid
The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide six (6) white sport utility vehicles (SUV’s) as specified in the Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make a purchase.
Bid Details : Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s) (pdf)
Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email:
acampbell@kcata.org
Attachment Preview
INVITATION FOR BIDS (IFB) # F26-5003-25A
Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)
Date: February 25, 2026
Contact: Andrew Campbell, Procurement Buyer
Telephone: 816-346-0268
Email: acampbell@kcata.org
IFB #F26-5003-25A: Six (6) White Mid-Size SUV’s
2/25/2026
Page 1 of 58
KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)
INVITATION FOR BIDS (IFB) #F26-5003-25A
Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)
February 25, 2026
The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater
Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide six (6) white sport utility vehicles
(SUV’s) as specified in the Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make
a purchase.
Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing
via email only to Name at acampbell@kcata.org. Questions and requests for clarifications will be received until 2:00 p.m.
CST on March 6, 2026. If required, KCATA’s response to these submissions will be in the form of an Addendum.
Submittal Instructions:
Bid submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00 p.m. on
March 17, 2026 and addressed to:
Kansas City Area Transportation Authority – Procurement Department
Attention: Andrew Campbell, Procurement Buyer
1350 East 17th Street
Kansas City, Missouri 64108
816-346 0268
The outside of each package shall be clearly marked, “IFB #F26-5003-25A
Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s)
See Section 3 for additional instructions.
Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through
KCATA’s Shipping/Receiving Department. Please allow ample time to navigate through KCATA’s security entrance and
parking areas.
Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not
be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.
Submission of a bid shall constitute a firm offer to the KCATA for ninety (90) days from the date of closing. This IFB does
not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders shall read and
understand the requirements of this Invitation for Bids covered in the sections listed under the Table of Contents of this
document.
The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its
entirety the IFB if it is the best interest of the KCATA.
All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of
Commissioners. KCATA anticipates awarding a one (1) year contract.
IFB #F26-5003-25A: Six (6) White Mid-Size SUV’s
2/25/2026
Page 2 of 58
Diversity Goals/Project Participation.
This project is funded in part with Federal Transit Administration (FTA) grants. There is a Zero (0) % Disadvantaged Business
Enterprise (DBE) goal established for this project. DBE firms are encouraged to submit proposals as prime contractors,
joint ventures, or subcontractors. See Section 3.K for more information on KCATA’s policy regarding KCATA’s Diversity
Programs.
See Section 3.L for more information regarding KCATA’s policy regarding KCATA’s diversity programs.
Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,
agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or
engage in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or
any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on
the date of the selection of a Contractor. Any such contact would be grounds for disqualification of the Bidder.
Kristen Emmendorfer
Director of Procurement
IFB # F26-5003-25A: Six (6) White Mid-Size SUV’s
2/23/2026
Page 3 of 58
TABLE OF CONTENTS
Page
SECTION 1. BID SCHEDULE .................................................................................................................................................. 6
SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 8
A. Introduction............................................................................................................................................................... 8
B. Term ........................................................................................................................................................................... 8
C. Technical Specifications ............................................................................................................................................. 8
D. Warranty .................................................................................................................................................................. 10
E. Delivery .................................................................................................................................................................... 11
F. Inspection and Acceptance ...................................................................................................................................... 11
G. Vendor Qualifications............................................................................................................................................... 12
SECTION 3. BID INFORMATION/INSTRUCTIONS .............................................................................................................. 13
A. General Information................................................................................................................................................. 13
B. Bid Submittal ............................................................................................................................................................ 13
C. Approved Equals ..................................................................................................................................................... 13
D. Required Documents................................................................................................................................................ 14
E. Bidder Status – Vendor Registration ........................................................................................................................ 16
F. Omissions and Form of Contract.............................................................................................................................. 17
G. Authorization to Bid ................................................................................................................................................. 17
H. Bidder’s Responsibilities .......................................................................................................................................... 17
I. Withdrawal of Bids ................................................................................................................................................... 18
J. Reservations ............................................................................................................................................................. 18
K. Disadvantaged Business Enterprise (DBE) Requirements ........................................................................................ 18
SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD..........................................................................................19
A. Bid Evaluation........................................................................................................................................................... 19
B. Bid Acceptance ........................................................................................................................................................ 19
C. Unbalanced Bid ....................................................................................................................................................... 19
D. Bid Award ................................................................................................................................................................. 19
E. Purchase Order and/or Contract ............................................................................................................................. 20
F. Licenses and Permits ................................................................................................................................................ 20
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F-1
Attachment F-2
Attachment G
Attachment H
Attachment I
Attachment J
Sample Agreement/Terms and Conditions............................................................................................ 21
Checklist of Required Documents.......................................................................................................... 44
Bid Response Form ................................................................................................................................ 45
References ............................................................................................................................................. 47
Affidavit of Civil Rights Compliance ....................................................................................................... 48
Guidelines for Workforce Analysis/EEO-1 Report ................................................................................. 51
KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 52
Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 53
Non-Collusion Affidavit .......................................................................................................................... 54
Certification of Primary Participants Regarding Restrictions on Debarment ........................................ 55
Certification of Primary Participants Regarding Restrictions on Lobbying ............................................ 56
IFB #F26-5003-25A:Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s) 2/25/2026
Page 4 of 58
TABLE OF CONTENTS (CONTINUED)
Page
Attachment K Certification of Primary Participants Regarding Federal Tax Liability and Convictions ......................... 57
Attachment L Buy America Certification ...................................................................................................................... 58
IFB #F26-5003-25A:Purchase of Six (6) White Mid-Size Sport Utility Vehicles (SUV’s) 2/25/2026
Page 5 of 58
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