Request for Proposals for Public Engagement Consultant
| Location: | New York |
|---|---|
| Posted: | Jun 3, 2026 |
| Due: | Jun 25, 2026 |
| Agency: | State Government of New York |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Request for Proposals for Public Engagement Consultant
Attachment Preview
KATHY HOCHUL, Governor
RUTHANNE VISNAUSKAS, Commissioner/CEO
Request for Proposals
for
Public Engagement Consultant
Issuance Date:
Submission Deadline
RFP Number: HCR-RFP260603
June 3, 2026
June 25, 2026, 12pm, EDT
HOUSING TRUST FUND CORPORATION
641 LEXINGTON AVENUE ▪ NEW YORK, NEW YORK 10022
www.hcr.ny.gov
Table of Contents
1. INTRODUCTION ................................................................................................................................ 6
2. PURPOSE ............................................................................................................................................. 6
3. BACKGROUND .................................................................................................................................. 6
3.1. Affirmatively Furthering Fair Housing ........................................................................................ 6
4. CALENDAR OF EVENTS AND MILESTONES ............................................................................ 7
5. Minimum Qualifications ...................................................................................................................... 8
i. Legal Status .............................................................................................................................. 8
ii. Experience ................................................................................................................................ 8
iii. Availability ............................................................................................................................... 8
6. SCOPE OF SERVICES ....................................................................................................................... 8
6.1 Main Deliverables & Timelines..................................................................................................... 8
i. Public Engagement Plan .......................................................................................................... 8
ii. Public Engagement Events ...................................................................................................... 8
a. Stakeholder Focus Groups....................................................................................................... 9
b. Regional Public Meetings........................................................................................................ 9
iii. Community Surveys................................................................................................................. 9
iv. Public Engagement Events & Community Surveys Report .................................................. 9
6.2 Corresponding Responsibilities ................................................................................................... 10
i. Outreach & Invitations........................................................................................................... 10
ii. Media Outreach ...................................................................................................................... 10
iii. Event Management ................................................................................................................ 11
iv. Technology ............................................................................................................................. 11
v. Accessibility ........................................................................................................................... 11
vi. Materials & Presentations...................................................................................................... 11
vii. Recordkeeping/Reporting.................................................................................................. 12
6.3. Deliverable Reviews & Feedback .............................................................................................. 12
6.4 Questions and Answers ................................................................................................................ 13
6.5 Amendments and Addenda .......................................................................................................... 13
7. PROPOSAL SUBMISSION INSTRUCTIONS............................................................................... 14
7.1 Intent to Submit Proposal............................................................................................................. 14
7.2 General Instructions...................................................................................................................... 14
8. PROPOSAL REQUIREMENTS ....................................................................................................... 15
8.1 TAB 1: Proposal Coversheet, Cover Letter, & Proposal Certification ..................................... 15
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8.1.1. Proposal Coversheet ............................................................................................................. 15
8.1.2. Cover Letter with Executive Summary (3 pages max) ...................................................... 16
8.1.3. Proposal Certification ........................................................................................................... 16
8.2 TAB 2: Technical Proposal (10 pages max) ............................................................................... 16
i. Table of Contents ................................................................................................................... 17
ii. Experience, Qualifications, and Capability Narrative ......................................................... 17
iii. Work Plan ............................................................................................................................... 17
iv. Disclosure Statement ............................................................................................................. 17
v. References .............................................................................................................................. 18
vi. Resumes.................................................................................................................................. 18
8.3 TAB 3: Cost Proposal................................................................................................................... 18
8.4 TAB 4: Administrative Proposal ................................................................................................. 18
8.4.1 TAB 4: Standard Clauses and Requirements ....................................................................... 19
8.4.2 Financial Capacity ................................................................................................................. 19
8.4.3 Insurance Requirements ........................................................................................................ 19
8.5 TAB 5: Equal Employment Opportunity Requirements ............................................................ 19
9. EVALUATION AND SELECTION PROCESS ............................................................................. 21
9.1 Evaluation Overview .................................................................................................................... 21
9.2 Scoring .......................................................................................................................................... 21
9.3 Selection and Notification Process .............................................................................................. 23
9.4 Adverse Findings .......................................................................................................................... 24
10. Award OF CONTRACT .................................................................................................................. 24
REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY ............................................... 24
Appendix I............................................................................................................................................... 25
Appendix II ............................................................................................................................................. 26
Appendix III ............................................................................................................................................ 27
Insurance Requirements.................................................................................................................. 27
ATTACHMENTS TO FOLLOW THIS PAGE ................................................................................... 35
ATTACHMENT I .................................................................................................................................. 36
Proposal Coversheet ........................................................................................................................... 36
ATTACHMENT II ................................................................................................................................. 40
Proposal Certification ......................................................................................................................... 40
ATTACHMENT III................................................................................................................................ 41
Cost Proposal Template...................................................................................................................... 41
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ATTACHMENT IV ............................................................................................................................... 42
FORM A: Intent to Submit Proposal ................................................................................................. 42
PROPOSAL CHECKLIST .................................................................................................................... 43
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HOUSING TRUST FUND CORPORATION
REQUEST FOR PROPOSALS FOR
PUBLIC ENGAGEMENT CONSULTANT
IMPORTANT NOTICE: A Restricted Period under the Procurement Lobbying Law is currently in
effect for this procurement process and will remain in effect until execution and approval of the
Contract(s). Proposers are prohibited from Contacts related to this procurement process with any
employee of the Housing Trust Fund Corporation (“HTFC” or Agency(ies) or Affiliate(s), other
than the Designated Contact Officer listed below.
Lobbying Law Designated Contact Officer:
Kathryn Mazzeo, Associate Counsel
New York State Homes and Community Renewal Housing Trust Fund Corporation
38-40 Broadway, Hampton Plaza, 5th Floor
Albany, NY 12207
Email: Kathryn.Mazzeo@hcr.ny.gov
If you have inquiries regarding this Request for Proposal (“RFP”)or would like to contact the HTFC
regarding matters not relating to Lobbying Procurement Law Contacts, please forward inquiries via
electronic email to contractunitinfo@hcr.ny.gov. citing the RFP page and section, no later than the
date identified in the Calendar of Events and Milestones section of this solicitation. The subject line
of the email should indicate “2026 Public Engagement Consultant RFP”.
Further information regarding the Procurement Lobbying Law policies of the Agency(ies) is available
in the Agencies’ Standard Clauses and Requirements for Solicitations, hyperlinked herein as Exhibit A.
1Affiliates shall mean the other agencies comprising New York State Homes and Community Renewal being the New
York State Housing Finance Agency, State of New York Mortgage Agency, New York State Affordable Housing
Corporation, State of New York Municipal Bond Bank Agency, and Tobacco Settlement Financing Corporation.
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