180 W Park Security Camera, Access Control and Structured Cabling Request for Proposals

Location:	Illinois
Posted:	Mar 23, 2026
Due:	Apr 22, 2026
Agency:	City of Elmhurst Illinois
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment 63 - Alarm, Signal, and Detection Systems
Publication URL:	To access bid details, please log in.

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CITY OF ELMHURST

209 NORTH YORK STREET

ELMHURST, ILLINOIS 60126-2759

(630) 530-3000

www.elmhurst.org

SCOTT M. LEVIN

MAYOR

JACKIE HADDAD-TAMER

CITY CLERK

DAN CURRAN

CITY TREASURER

JAMES A. GRABOWSKI

CITY MANAGER

City of Elmhurst

180 W Park Security Camera, Access Control and Structured Cabling Request for Proposals

Table of Contents

Contents

Table of Contents .............................................................................................................................1

1. Statement of Work ................................................................................................................3

1.1 Overview ................................................................................................................................3

1.2 Purpose..................................................................................................................................3

1.3 Coverage and Participation ..................................................................................................3

2. General Information..............................................................................................................3

2.1 Original RFP Document.........................................................................................................3

2.2 The Organization ...................................................................................................................3

2.3 Existing Technology Environment ........................................................................................3

2.4 Schedule of Events (all times are in central time zone) ......................................................3

3. Proposal Preparation ............................................................................................................4

3.1 Vendor’s Understanding of the RFP .....................................................................................4

3.2 Good Faith Statement ...........................................................................................................4

3.3 Communication ....................................................................................................................4

3.4 Proposal Preparation and Submission ................................................................................5

3.5 Criteria for Selection.............................................................................................................6

Evaluation Criteria: ..........................................................................................................................6

4. Scope of Work, Specifications, and Requirements ............................................................6

4.1 Technical Specifications ......................................................................................................6

4.1.1

Capacity and Scalability ............................................................................................6

4.1.2 Indoor and Outdoor Cameras...............................................................................................7

4.1.3 Access Control System.........................................................................................................7

4.1.3 Structured Cabling................................................................................................................7

4.2 Video and Access Control Management System ................................................................7

4.3 Support and Maintenance ....................................................................................................7

4.4 Engagement Methodology ....................................................................................................7

5. Vendor Qualifications ...........................................................................................................7

6. Budget and Estimated Pricing ..............................................................................................8

6.1 Total Cost Summary..............................................................................................................8

7. Additional Terms and Conditions.........................................................................................9

7.1 Personal Information ............................................................................................................9

7.1.1

General .......................................................................................................................9

7.1.2

Requested Personal Information ..............................................................................9

7.2 Costs......................................................................................................................................9

7.3 Intellectual Property .............................................................................................................9

7.4 Respondent’s Responses .....................................................................................................9

7.5 Governing Law .....................................................................................................................10

7.6 No Liability...........................................................................................................................10

7.7 Nondiscrimination of Contractors .....................................................................................10

7.8 Tax Exempt Status...............................................................................................................10

7.9 Entire RFP ............................................................................................................................10

8. Vendor Certification............................................................................................................10

Signature of Authorized Officer: ....................................................................................................11

1. Statement of Work

1.1 Overview

The City of Elmhurst plans to implement a cloud-based video security and access

control system at 180 W. Park Ave. Avigilon Alta provides a scalable and secure

cloud solution that offers real-time visibility, advanced analytics, and reduces the

City's on‑premise hardware footprint. To support this project, the City is requesting

proposals from qualified security integrators to provide and install Avigilon Alta

cameras, access control hardware, and all required structured cabling at the 180

W. Park Ave facility. The work must achieve substantial completion by September

18, 2026, with only punch list items remaining.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to invite prospective vendors to

submit a proposal to supply and install Avigilon Alta camera, access control

hardware, and all required structured cabling for 180 W Park.

1.3 Coverage and Participation

The intended coverage of this RFP, and any agreement resulting from this

solicitation, shall be for the use of City of Elmhurst. The City of Elmhurst reserves

the right not to enter a contract, to add and/or delete elements, or to change any

element of the coverage and participation at any time without prior notification and

without any liability or obligation of any kind or amount.

2. General Information

2.1 Original RFP Document

The City of Elmhurst shall retain the RFP, and all related terms and conditions,

exhibits and other attachments, in original form in an archival copy. Any

modification of these, in the vendor’s submission, is grounds for immediate

disqualification.

2.2 The Organization

The City of Elmhurst is a local municipality is a city mostly in DuPage County and

overlapping into Cook County in the U.S. state of Illinois, and a western suburb of

Chicago.

2.3 Existing Technology Environment

There is no current technology at 180 W Park.

2.4 Schedule of Events (all times are in central time zone)

RFP Released

March 23, 2026, at 11:00 a.m.

180 Park Walkthrough

April 8, 2026, 11:00 a.m.

Proposal Due

April 22, 2026, at 5:00 p.m.

Complete Initial Evaluation

Final Award Notification

Work Completion

April 28, 2026, at 5:00 p.m.

April 30, 2026

September 18, 2026

3. Proposal Preparation

3.1 Vendor’s Understanding of the RFP

In responding to this RFP, the vendor accepts full responsibility to understand the

RFP in its entirety, and in detail, including making any inquiries to the City of

Elmhurst as necessary to gain such understanding. The City of Elmhurst reserves

the right to disqualify any vendor who demonstrates less than such understanding.

Further, the City of Elmhurst reserves the right to determine, at its sole discretions,

whether the vendor has demonstrated such understanding. The right extends to the

cancellation of award if award has been made. Such disqualification and/or

cancellation shall be at no fault, cost, or liability whatsoever to the City of Elmhurst.

3.2 Good Faith Statement

All information provided by the City of Elmhurst in this RFP is offered in good faith.

Individual items are subject to change at any time. The City of Elmhurst makes no

certification that any item is without error. The City of Elmhurst is not responsible or

liable for any use of the information or for any claims asserted there from.

3.3 Communication

Verbal communication shall not be effective unless formally confirmed in writing by

the IT Director who is managing this RFP process. In no case shall verbal

communication govern over written communication.

3.3.1. Vendor’s Inquiries. Applicable terms and conditions herein shall govern

communications and inquiries between the City of Elmhurst and vendors as

they relate to this RFP. Inquiries, questions, and requests for clarification

related to this RFP are to be directed in writing to:

City of Elmhurst

209 N. York St.

Elmhurst, Illinois 60126

Attention: Lawrence Kravets

Email:

lawrence.kravets@elmhurst.org

3.3.3

Informal Communications shall include, but are not limited to: requests

from/to vendors or vendors’ representatives in any capacity, to/from any City

of Elmhurst representative of any capacity for information, comments,

speculation, etc. Inquiries for clarifications and information that will not

require addenda may be submitted verbally to the named above at any time.

3.3.4

Formal Communications shall include, but are not limited to:

 Questions concerning this RFP must be submitted in writing and be

received prior to April 15, 2025

 Errors and omissions in this RFP and enhancements. Vendors shall

recommend to the City of Elmhurst any discrepancies, errors, or

omissions that may exist within this RFP. With respect to this RFP,

vendors shall recommend to the City of Elmhurst any enhancements,

which might be the City of Elmhurst’s best interests. These must be

submitted and received prior to April 20, 2025.

 Inquiries about technical interpretations must be submitted in writing

and received prior April 17, 2025. Inquiries for clarifications/information

that will not require addenda may be submitted verbally to the IT Director

named above at any time during this process.

 Verbal and/or written presentations and pre-award negotiations under

this RFP.

 Addenda to this RFP. The City of Elmhurst will make a good faith effort to

provide a written response to each question or request for clarification

that requires addenda within 5 business days. All questions, answers and

addenda will be shared with all recipients by posting on the web site:

http://www.elmhurst.org

3.4 Proposal Preparation and Submission

To be considered for selection, vendors must submit a response to this RFP by April

22, 2026, 5:00 p.m. Proposals must be signed by an authorized representative of the

proposal and delivered sealed to:

City of Elmhurst

180 W Park Security Camera, Access Control and Structured Cabling

Attn: Lawrence Kravets

209 N. York St.

Elmhurst, IL 60126

On or prior to April 22, 2026, at 5:00 p.m. Vendors are to submit two (2) copies that

must be individually bound. Please provide one electronic copy on flash drive or

CD/DVD. The City of Elmhurst will not accept proposals received by fax or email.

Proposals should be organized as follows:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.