East End Lagoon Pavilion Construction Project

PARK BOARD OF TRUSTEES
OF THE CITY OF GALVESTON (PARK BOARD)
SEALED INVITATION TO BID REQUEST
Invitation to Bid (RFP) Reference Number: RFP EEL20260818
Project Title: East End Lagoon Pavilion Construction Project
Sealed Bid Closing Date: September 28, 2026 @ 2:00 pm CST
Submittal: One (1) Original, One (1) Electronic Copy
Contact: Sheryl Rozier, Executive Director of Coastal Projects &
Board Liaison
601 Tremont, Suite 201, Galveston Texas 77550
srozier@galvestonparkboard.org or 409-797-5138
No Bids submitted after the above deadline will be
accepted.
Key Event Schedule:
RFP Release Date August 18, 2026
Written Questions Due September 3, 2026 @ 5:00 pm CST
Pre-bid Meeting September 10, 2026 @ 1:00 pm CST
Questions Answered and Posted to Website September 14, 2026 @ 5:00 pm CST
Bids Due to and Opened by Park Board September 28, 2026 @ 2:00 pm CST
Anticipated Park Board of Trustees Meeting October 27, 2026 @ 1:30 pm CST
Anticipated Award Date Shortly After October 27, 2026

INVITATION TO BID (Sealed Bids)
East End Lagoon Pavilion Construction Project
SCOPE OF SERVICES
The Park Board of Trustees of the City of Galveston (Park Board) is accepting Sealed Invitations to Bid
for the East End Lagoon Pavilion Construction Project - Boddeker Road, Galveston Texas 77550.
All questions shall be in writing, submitted to: srozier@galvestonparkboard.org Questions are due
September 3, 2026, on or before @ 5:00 pm CST. Responses will be answered after the question
deadline in the form of an Addendum and posted on the Park Board website. No responses will be given
to questions submitted after the deadline or pre-bid meeting. Questions submitted outside of Sheryl
Rozier, Executive Director of Coastal Projects & Board Liaison (EDCP), will not be answered and any
communication with another Department prior to award by Park Board will disqualify the bid.
A pre-bid meeting will be held at 601 Tremont, Galveston, Texas 77550 on September 10, 2026 @ 1:00
pm CST.
Sealed invitations to bid must be submitted in writing to Sheryl Rozier, EDCP, Park Board of Trustees,
601 Tremont, Suite 201, Galveston, Texas 77550, no later than 2:00 pm CST on September 28, 2026.
Clearly mark your submission "East End Lagoon Pavilion Construction Project". Bids will be opened
immediately after at 601 Tremont, Galveston, Texas 77550. Bids delivered via email or facsimile will not
be accepted.
The project should be started as soon as possible, based on Trustees award of bid at the October 27,
2026 meeting and a signed agreement.
Project Information
In April 2010, an explosion at the BP-operated Deepwater Horizon oil rig caused the worst oil spill in US
history, with millions of barrels oil spilling into the Gulf. In the summer of 2012, Congress passed the
Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies (RESTORE) Act,
which established the Gulf Coast Restoration Trust Fund and mandated that 80% of Clean Water Act
(CWA) civil damages from the spill be allocated directly to the five impacted states, including Texas. In
Texas, the Texas Commission on Environmental Quality (TCEQ) was tasked by the Governor to
administer RESTORE funding.
The Park Board applied in 2016 for two RESTORE projects. This project focuses on Phase 1A of the
Master Plan for the East End Lagoon Park and Preserve, completed in 2011. The East End Lagoon (EEL) is
one of the most ecologically significant undeveloped sites on Galveston Island and is envisioned as a
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nature-based tourism and conservation destination.
The project is for the development of an elevated, open-air pavilion with tables and benches, restrooms,
parking, and landscaping. The project protects wildlife habitat, preserves the ecosystem, diversifies
tourism, and promotes economic and ecologic resiliency. The view and educational opportunities from
this pavilion will be a major asset for the Texas coast.
USACE permitting coordination has already been conducted and a 'no permit required' designation has
been obtained, due to the pavilion being constructed on upland property. Permitting documents will be
provided to the successful bidder. City of Galveston building permit coordination has already taken
place through the development of the plans and specifications and the permit has been obtained. The
chosen contractor will have to pick up and pay for the permit as a part of the project. Necessary
information related to this will be provided to the successful bidder.
Requirements of the Davis-Bacon Act do not apply to the East End Lagoon Pavilion Construction Project.
Refer specifically to the following sections of ATTACHMENT A - RESTORE Act Terms & Conditions:
* O Non-Discrimination Requirements (President Trump revoked Executive Order's 11246 & 11375
in January 2025 and replace it with Executive Order 14173)
* T MISCELLANEOUS REQUIREMENTS AND PROVISIONS (3.e. Copeland 'Anti-Kickback" Act)
* APPENDIX IV: CONTRACT CLAUSES REQUIRED FOR CONTRACTS SUBJECT TO THE REQUIREMENTS
OF THE CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
Treasury Notice to Proceed (NTP) -- The Park Board will be required to submit a copy of the executed
construction contract, required bonds and insurance (signed by the contractor), all RFP documents and a
request for a formal 'Notice to Process' to the U.S. Treasury. Treasury will review the entire package and
have final say to provide approval to move forward with the construction project. This must all take
place before a formal NTP can be issued by the Park Board to the successful bidder. The Park Board has
been advised that this could take anywhere from 45-60 days.
All procurement activities involving the expenditure of RESTORE funds will be conducted in compliance
with the Park Board's Purchasing Policy as well as the Procurement Standards codified in 2 C.F.R.
200.317 through 200.327 and applicable October 2024 RESTORE Terms and Conditions from Treasury
(ATTACHMENT A), unless otherwise directed in writing by the Texas Commission on Environmental
Quality (TCEQ). These requirements also flow down to any subcontractors hired by the general
contractor awarded the project.
Nature of Services Required -- Supervision, Equipment, and Material
The contractor shall furnish all supervision, labor, materials, supplies tools, permits, fees, equipment,
transportation and supervision necessary for the project and other duties as per this invitation.
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The awarded Contractor shall determine the most efficient and effective means or methods current in
the construction trade in the City of Galveston. The Contractor must receive approval from the
appropriate Park Board Department before beginning work.
Prospective contractors must provide satisfactory evidence to demonstrate their responsibility,
including the responsibility of their proposed subcontractors. To be determined responsible (1) a
prospective contractor must have adequate financial resources to perform the contract (including any
required bonding or insurance), or the ability to obtain them, (2) the contractor must be able to comply
with the required schedule, taking into consideration all existing commercial and governmental business
commitments, (3) have a satisfactory performance record, (4) have a satisfactory record of integrity and
business ethics, (5) have the organizational experience, operational skills or the ability to obtain them,
(6) have the technical equipment and manpower or the ability to obtain them, (7) be otherwise
qualified and eligible to receive an award under applicable laws and regulations, and (8) be eligible to do
construction work in the City of Galveston..
Scope of Work
Refer to this document, the project manual, plans & specifications and any addenda provided by the
Park Board and HELM Design for the major functions, features and services expected to be performed
and provided under this scope of work. Refer to APPENDIX A.
Other Requirements
* The bid shall include no more than (3) three examples of recent projects including a description
of work performed and your firm's role in the project. Preference should be given to those
projects completed within the State of Texas and more specifically in Galveston County, for
state, federal, and/or local governmental clients, undertaken within the last five (5) years.
* The bid shall include an estimate of number of days to complete the work;
* Bonding documents are required with submittal, refer to bonding requirements;
* An estimated project timeline/schedule and payment/draw schedule is requested with a bid
submittal;
* Bidder shall submit all Park Board required documentation included in this package;
* Bidder shall use, complete and submit the provided bid tab with their submittal, including a
completed electronic copy of the excel file;
* Bidder has visited the site and become familiar with and is satisfied as to the general, local and
site conditions that may affect cost, progress, performance, or furnishing of the Work.
* Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that
may affect cost, progress, performance and furnishing of the Work.
* Bidder has correlated the information known to Bidder, information and observations obtained
from visits to the site, reports and drawings identified in the Contract Documents and all
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additional examinations, investigations, explorations, tests, studies and data with the Contract
Documents.
* Bidder has given OWNER written notice of all conflicts, errors, ambiguities or discrepancies that
Bidder has discovered in the Contract Documents and the written resolution thereof by OWNER
is acceptable to Bidder, and the Contract Documents are generally sufficient to indicate and
convey understanding of all terms and conditions for performing and furnishing the Work for
which this Bid is submitted.
* This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm
or corporation and is not submitted in conformity with any agreement or rules of any group,
association, organization or corporation; Bidder has not directly or indirectly induced or solicited
any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person,
firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for
itself any advantage over any other Bidder or over OWNER.
General & Miscellaneous Bid Information:
* All debris will be removed from the site daily by trailer or dumpster. It will not be stockpiled, and
there is no Park Board dumpster available for the project. Contractor will be responsible to
disclose final destination of disposal facility for resultant debris, GPS coordinates of facility and
proper permits of disposal facility;
* All required City and Regulatory permits have been acquired by the Park Board for this project;
* All required inspections are part of the project and project costs;
* Any damage to park facilities, amenities or infrastructure created by the Contractor or their subs
will be repaired/replaced to like or better condition;
* Contractor shall keep the job site clean on a daily basis;
* In determining and evaluating the best submission: quality, efficiency, utility, general terms,
delivery, suitability service offered and the reputation of the service in typical use will also be
considered along with any other relevant items. It is the intent of the Park Board to select a
vendor that has the necessary background, qualifications and experience;
* The Park Board shall issue Notice to Proceed/Work Order(s);
* The Park Board may require the Contractor to follow additional regulations or perform additional
services to comply with any administrative, policy or ordinance changes.
* Qualified bids will be determined, and all vendors are subject to final approval by the Park Board
of Trustees at a Regular or Special Called meeting. The Park Board invites all vendors and
encourages Historically Underutilized Business, minority owned, small business and/or local
entrepreneurs to consider Galveston Island as its next business venture;
* The Park Board reserves the right to choose to include or delete items in the scope of work that
become funding prohibitive;
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* The Park Board reserves the right to waive any formality and to reject any and all bids, or to
accept any bid which in its opinion is the most responsive. Bids received after the requested
date and time will not be accepted. Incomplete documentation will not be accepted.
Protection of Persons and Property
The contractor is responsible for providing protection of persons and property, including safe working
conditions throughout work progress, including but not limited to:
* Providing proper bracing and shoring necessary for support of existing structures. If integrity of
adjacent structures appears to be endangered, cease operations and do not resume until proper
protective measures have been taken;
* Providing, erecting and maintaining barriers, fences, lighting and guardrails to protect pedestrian
traffic for both Park Board employees and contractor's employees.
THE REMAINING PAGE IS INTENTIONALLY BLANK
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Required Bid Tabulation Format (excel format provided and must be turned in with electronic copy):
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE PACKAGE
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APPENDIX A
ARCHITECTURAL & ENGINEERED SEALED PLANS & SPECIFICATIONS
PROJECT MANUAL & SPECIFICATIONS - "01 2026-08-05 RFP EEL 20260818 Project Manual, TOC &
Specs" - 231 PAGES
PLANS - "02 2024-09-04 EEL PAVILION PERMIT & CONSTRUCTION SET" - 79 PAGES
ATTACHMENT A
RESTORE ACT
FINANCIAL ASSISTANCE STANDARD TERMS
AND CONDITIONS AND PROGRAM-SPECIFIC
TERMS AND CONDITIONS
U.S. DEPARTMENT OF THE TREASURY
OCTOBER 1, 2024
03 ATTACHMENT A 2024-10-01 RESTORE ACT Standard Terms and Conditions - 66 pages
THE REMAINING PAGE IS INTENTIONALLY BLANK
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GENERAL INFORMATION
1. Introduction
A. Project Overview: The Park Board of Galveston (OWNER) is requesting Bids/Proposals with
the intent of Contracting for the services contained in Scope of Services.
B. Questions: Following are contacts for questions as identified.
i. Scope of Service Questions: All questions related to the scope of services should be
submitted in writing to the contact person(s) noted in Scope of Services.
ii. Replies: Responses to inquiries which directly affect an interpretation or effect a
change to this RFP will be issued in writing by addendum and posted to the Park Board
website. All such addenda issued by the Park Board prior to the submittal deadline
shall be considered part of the RFP. The Park Board shall not be bound by any reply to
an inquiry unless such reply is made by such formal written addendum.
iii. Acknowledgement of Addenda: The Respondent must acknowledge all addenda by
signing and returning such document(s) or by initialing the appropriate area of the
Qualification document or the submittal will be marked non-responsive.
C. Notification of Errors or Omissions: Respondents shall promptly notify the Park Board of any
omissions, ambiguity, inconsistency, or error that they may discover upon examination of
this RFP. The Park Board shall not be responsible or liable for any errors and/or
misrepresentation that result from the submittal which are inadvertently incomplete,
ambiguous, inconsistent, or obviously erroneous.
D. Conflict of Interest Questionnaire (Form CIQ): A person or business, and their agents, who
seek to contract or enter into an agreement with the Park Board, are required by Texas Local
Government Code, Chapter 176, to file a conflict-of-interest questionnaire (FORM CIQ)
which is found in Appendix C. The form must be filed with the Park Board no later than seven
(7) days after the date the person or business begins contract discussions or negotiations
with the Park Board, or submits an application, response to a Request for Qualification or
Bids/Proposals, correspondence, or other writing related to any potential agreement with
the Park Board. If no conflict exists, the offeror must mark the form Not Applicable or NA
and return with the packet.
E. Disclosure of Interested Parties Form 1295: A person or business, who enters into a contract
with the Park Board, meeting the conditions according to Texas Local Government Code Sec.
2252.908, is required to file Form 1295 with Texas Ethics Commission. This form is not
required unless there is a contract between the vendor and the Park Board. Do not submit
this form unless you receive an award letter from the Park Board.
2. Contact Information
Mailing & Physical Address: Park Board of Trustees of the City of Galveston
601 Tremont, Suite 201, Galveston, Texas 77550
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Point of Contact Email Address: Identified on the Cover Page
3. General Information
A. Tax Exempt Status: Park Board purchases are exempt from State Sales Tax and Federal Excise
Tax. Park Board will furnish Excise Tax Exemption Certificate upon request.
B. Public Inspection of Bids/Proposals: The Park Board strictly adheres to the Texas Public
Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing
statutes, regulations, and laws regarding the disclosure of RFP information. Qualification
Documents are not available for public inspection until after the contract is awarded. If the
Respondent has notified the Park Board, in writing, that the Qualification Document contains
trade secrets or confidential information, the Park Board will generally take reasonable steps
to prevent disclosure of such information, in accordance with the Public Information Act.
This is a statement of general policy only, and in no event shall the Park Board be liable for
disclosure of such information by the Park Board in response to a request, regardless of the
Park Board's failure to take any such reasonable steps.
C. All Respondents are hereby put on notice that if the Respondent is awarded a contract for
procurement of goods or services, the Park Board is entering into that contract in its
governmental capacity, and not a proprietary capacity.
D. The Park Board is required to verify, that company does not do business with Iran, Sudan, or
any Foreign Terrorist Organization, pursuant to Texas Government Code, Chapter 2252,
Section 2252.152, and Section 2252.153.
4. RFP Withdrawals and/or Amendments
A. RFP Withdrawal: The Park Board reserves the right to withdraw this RFP for any reason.
B. RFP Amendments: The Park Board reserves the right to amend any aspect of this RFP by
formal written Addendum prior to the submittal deadline and will endeavor to notify all
potential Respondents that have notified the point of contact of their intent to submit, but
failure to notify shall impose no obligation or liability on the Park Board.
5. Estimated Quantities/Non-Exclusivity/Right to Reject
The Park Board does not guarantee to purchase any minimum or maximum quantity. This
procurement is not exclusive, and the Park Board reserves the right to purchase from other
vendors during the term of any agreement with Respondent(s).
6. Submittal Requirements
A. Submittal Packet - How to submit: All Bids/Proposals must be submitted in person or by mail
at the addresses in Section 2, above. No submittal will be accepted electronically, either by
fax or email. Bids/Proposals submitted electronically will be marked non-responsive.
Submittals shall be sealed and marked clearly with the Request for Bids/Proposals number,
Request for Bids/Proposals name, closing date, and time, on the outside of the package or
envelope. Unidentifiable Bids/Proposals will be unopened and marked as non-responsive.
If selected, Respondent(s) will be required to enter into agreement with the Park Board in a
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