Bid Package - Ramona School Bid #25-05, Ramona School Roofing Improvement Project 2026

OXNARD SCHOOL DISTRICT
1051 SOUTH A STREET
OXNARD, CA 93030
BID #25-05
Ramona School Roofing Improvement Project 2026
PROJECT MANUAL
BIDDING AND CONTRACT DOCUMENTS
ADVERTISMENT DATES: March 24, 2026 and March 31, 2026
MANDATORY JOB WALK: Tuesday, April 7, 2026 at 10:00 a.m.
QUESTIONS DUE BY: Monday, April 13, 2026 by 4:00 p.m.
RESPONSES POSTED BY: Friday, April 17, 2026 by 4:00 p.m.
BID OPENING: Thursday, April 23, 2026 at 2:00 p.m.
ISSUE INTENT TO AWARD: Monday April 27, 2026
BOARD AWARD: Wednesday, May 20, 2026

SECTION 00010
NOTICE TO CONTRACTORS CALLING FOR BIDS
Bid #25-05, Ramona School Roofing Improvement Project 2026
NOTICE IS HEREBY GIVEN that Oxnard School District, acting by and through its
Board of Trustees, hereinafter the "District" will receive up to, but not later than the above-stated
date and time, sealed Bid Proposals for the Contract for the Work generally described as: Bid #25-
05, Ramona School Roofing Improvement Project 2026. The scope of work shall include, but not
be limited to, the removal and replacement of existing roofing systems. All work shall be
performed in accordance with the full project plans, specifications, and contract documents
provided by the District. The Contractor shall furnish all labor, materials, equipment, and services
necessary to complete the project in compliance with applicable codes, standards, and District
requirements. The Contractor shall coordinate closely with the District regarding site access,
logistics, and designated staging areas. All work activities shall be planned and executed to
minimize disruption and ensure the safety of students, staff, and campus operations.
* Bid and Contract Documents. Bid and Contract documents will be available on
or before Tuesday, March 24, 2026, and available ONLY from www.oxnardsd.org.
* Mandatory Pre-Bid Meeting. There will be a mandatory pre-bid job walk on
Tuesday, April 7, 2026 at 10:00 a.m. PT at 1055 South C Street, Oxnard, CA 93030. The District
may conduct more than one mandatory pre-bid job walk. Attendance at the entirety of all pre-bid
meetings is required. Any bidder that does not attend the entirety of all pre-bid meetings will be
deemed non-responsive.
* Bid Deadline. Bids must be received at the District Office by no later than
Thursday, April 23, 2026 @ 2:00 p.m. PT (the "Bid Deadline").
* Submittal of Bid Proposals. Bidders must submit their Bid Proposals to the
reception desk at following location (the "District Office"):
Oxnard School District
Attn: Melissa Reyes, Director, Purchasing
1051 South A Street
Oxnard, CA 93030
(805)385-1501, ext. 2414
All Bid Proposals shall be submitted in compliance with the Instructions for Bidders.
* Bid Security. Each Bid Proposal shall be accompanied by Bid Security as set forth
in the Instructions for Bidders.
DISTRICT OFFICE ENHANCEMENT PROJECT
OXNARD SCHOOL DISTRICT NOTICE TO CONTRACTORS CALLING FOR BIDS
STANDARD SPECIFICATIONS 00010
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* Contractors License Classification. The District requires that Bidders possess the
following classification(s) of California Contractors License at the time that the Contract for the
Work is awarded: C-39
* Labor Law (DIR Registration, Prevailing Wages). This Project is a "public
work" subject to Labor Code sections 1720-1861 and other public works laws (including 8 CCR
16000, et seq.). All contractors and subcontractors listed on any Bid Proposal must be properly
registered with the Department of Industrial Relations (DIR) pursuant to Labor Code 1725.5.
Further, this Project is subject to prevailing wage laws. Pursuant to Labor Code 1771, the
Contractor receiving award of the Contract and Subcontractors of any tier shall pay not less than
the prevailing wage rates to all workers employed in the execution of the Contract. Copies of the
prevailing wage rates are maintained at the District Office and available to any interested party
upon request. This Project is subject to DIR compliance monitoring and enforcement. The
successful bidder shall post all job-site notices required by DIR regulations and other applicable
laws, including prevailing wage rates, in conspicuous locations at the Site of the Work.
* Award of Contract. Contract, if awarded, will be by action of the District's Board
of Trustees in accordance with the Instruction for Bidders.
* Waiver of Irregularities. The District reserves the right to reject any or all Bid
Proposals or to waive, in accordance with any applicable laws, any irregularities or informalities
in any Bid Proposal or in the bidding.
* Inquiries and Clarifications. This document is for informational purposes and
shall not relieve the Bidders of the requirements to fully familiarize themselves with all the factors
affecting the Project and their Bid. Inquiries shall be sent to the District's Project Manager, Marcos
Lopez - Senior Manager, Maintenance & Operations M6lopez@oxnardsd.org Emails shall use "
Bid #25-05, Ramona School Roofing Improvement Project 2026" in the subject line.
Published in the Ventura County Star: March 24, 2026 and March 31, 2026
END OF SECTION
DISTRICT OFFICE ENHANCEMENT PROJECT
OXNARD SCHOOL DISTRICT NOTICE TO CONTRACTORS CALLING FOR BIDS
STANDARD SPECIFICATIONS 00010
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SECTION 00100
INSTRUCTIONS FOR BIDDERS
1.01 Preparation and Submittal of Bid Proposal.
A. Bid Proposal Preparation. All information required by the bid forms must be
completely and accurately provided. Numbers shall be stated in both words and
figures where so indicated in the bid forms; conflicts between a number stated in
words and in figures are governed by the words, except where the figures
represent an express, correctly calculated sum. Bid Proposals shall include all
documents and items required by the Call for Bids, Bid Proposal Form, and any
other information required by these Instructions for Bidders. Partially completed
Bid Proposals may be deemed non-responsive. Bid Proposals submitted on other
than the bid forms included herein shall be deemed non-responsive. Bid
Proposals not conforming to these Instructions for Bidders and the Notice to
Contractors Calling for Bids ("Call for Bids") may be deemed non-responsive and
rejected. Each Bidder is solely responsible for all costs and expenses incurred by
the Bidder in preparing and submitting a Bid Proposal to the District. Bidders
shall not, under any circumstances, include such expenses as part of their Bid
Proposals.
B. Bid Proposal Submittal. Bid Proposals shall be submitted at the place
designated in the Call for Bids in sealed envelopes bearing on the outside the
Bidder's name and address along with an identification of the Work for which the
Bid Proposal is submitted. Bidders are solely responsible for timely submission
of Bid Proposals to the District at the place designated in the Call for Bids.
C. Date and Time of Bid Proposal Submittal. A Bid Proposal is considered
submitted only if the outer envelope containing the Bid Proposal is stamped by
the District's date/time stamp machine at the place designated for submittal of the
Bid Proposal. The date/time stamp is controlling and determinative as to the date
and time of the Bidder's submittal of its Bid Proposal. Bid Proposals received
after the date and time specified in the Call for Bids are non-responsive and will
be returned to the Bidder unopened.
D. Alternate Bid Item(s). If the Bid Proposal forms do not specifically call for the
submittal of alternate bid item(s) and a Bidder submits alternate bid item(s), the
District may deem the Bid Proposal to be non-responsive and reject the same. In
the event that alternate item(s) are specifically called for in the Bid Proposal
forms, any Bid Proposal which does not include bid(s) for the alternate item(s)
may result in the Bid Proposal being deemed by the District to be non-responsive
and rejected. In the event that bids for alternate item(s) are specifically called for
in the Bid Proposal forms, the Bidder is referenced to the provisions of the
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Contract Documents permitting the District, during performance of the Work of
the Contract Documents, to add or delete such alternate item(s) with the cost or
credit (inclusive of all direct and indirect costs, supervision, overhead and profit)
for such alternate item(s) to be in the amount(s) set forth in the Bidder's Bid
Proposal for such alternate item(s).
1.02 Bid Security. Bid Security shall be in the form of: (a) cash, (b) a certified or cashier's
check made payable to the District or (c) a Bid Bond, in the form and content attached
hereto, in favor of the District executed by the Bidder as a principal and an Admitted
Surety Insurer under Code of Civil Procedure 995.120 and 995.311 as surety (the "Bid
Security") in an amount not less than the stated percentage of the maximum amount of
the Bid Proposal. Any Bid Proposal submitted without the required Bid Security is non-
responsive and will be rejected.
1.03 Signatures. All bid forms shall be executed by an individual duly authorized to execute
the same on behalf of the Bidder.
1.04 Modifications. Changes to the Bid Proposal which are not specifically called for or
permitted may result in the District's rejection of the Bid Proposal as being non-
responsive. No oral or telephonic modification of any submitted Bid Proposal will be
considered. A written modification may be considered only if actually received by the
District ten (10) days prior to the scheduled closing time for receipt of Bid Proposals.
1.05 Erasures; Inconsistent or Illegible Bid Proposals. Bid Proposals must not contain any
erasures, interlineations or other corrections unless the same are suitably authenticated by
affixing in the margin immediately opposite such erasure, interlineation or correction the
surname(s) of the person(s) signing the Bid Proposal. Any Bid Proposal not conforming
to the foregoing may be deemed by the District to be non-responsive. If any Bid
Proposal, or portions thereof, is determined by the District to be illegible, ambiguous or
inconsistent, the District may reject such a Bid Proposal as being non-responsive.
1.06 Examination of Site and Contract Documents. Each Bidder shall, at its sole cost and
expense, inspect the Site to become fully acquainted with the Contract Documents and
conditions affecting the Work. The failure of a Bidder to receive or examine any of the
Contract Documents or to inspect the Site shall not relieve such Bidder from any
obligation with respect to the Bid Proposal, the Contract or the Work required under the
Contract Documents. The District assumes no responsibility or liability to any Bidder
for, nor shall the District be bound by, any understandings, representations or agreements
of the District's agents, employees or officers concerning the Contract Documents or the
Work made prior to execution of the Contract. Bidder is charged with all information
and knowledge that a reasonable bidder would ascertain from having performed this
required work, investigation, research, and analysis. Bid prices must include entire cost
of all work "incidental" to completion of the Work. The submission of a Bid Proposal
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shall be deemed prima facie evidence of the Bidder's full compliance with the
requirements of this section.
1.06.1 Conditions Shown on the Contract Documents. Information as to underground
conditions, as-built conditions, or other conditions or obstructions indicated in the
Contract Documents has been obtained with reasonable care and has been recorded in
good faith. However, District only warrants, and Contractor may only rely on, the
accuracy of limited type of information as set forth herein.
(a) As to above-ground conditions or as-built conditions shown or indicated in the
Contract Documents, there is no warranty, express or implied, or any representation
express or implied, that such information is correctly shown or indicated. This
information is verifiable by independent investigation and Contractor is required to make
such verification as a condition to bidding. In submitting its Bid, Contractor shall rely on
the results of its own independent investigation. In submitting its Bid, Contractor shall
not rely on District-supplied information regarding above ground conditions or as-built
conditions.
(b) As to any subsurface condition shown or indicated in the Contract Documents,
Contractor may rely only upon the general accuracy of actual reported depths, actual
reported character of materials, actual reported soil types, actual reported water
conditions, or actual obstructions shown or indicated. District is not responsible for the
completeness of such information for bidding or construction; nor is District responsible
in any way for any conclusions or opinions of Contractor drawn from such information;
nor is the District responsible for subsurface conditions that are not specifically shown
(for example, District is not responsible for soil conditions in areas contiguous to areas
where a subsurface condition is shown).
1.06.2 Conditions Shown in Reports and Drawings Supplied for Information
Purposes. Any reports of explorations or tests of subsurface conditions at or contiguous
to the Site that have been utilized by Architect in preparing the Contract Documents are
not Contract Documents and, except for any "technical" data regarding subsurface
conditions specifically identified in such reports and underground facilities data,
Contractor may not in any manner rely on the information in these reports and drawings.
Subject to the foregoing, Contractor must make its own independent investigation of all
conditions affecting the Work and must not rely on information provided by District.
1.06.3 Site Investigation. Each Bidder shall complete the tasks listed below as a
condition to bidding, and submission of a Bid shall constitute the Bidder's express
representation to District that Bidder has fully completed the following:
(a) Bidder has visited the Site and has examined thoroughly and understood the
nature and extent of the Contract Documents, Work, Site, locality, actual conditions, as
built conditions, and all local conditions and federal state and local laws, and regulations
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that in any manner may affect cost, progress, performance, or furnishing of Work or that
relate to any aspect of the means, methods, techniques, sequences, or procedures of
construction to be employed by Bidder and safety precautions and programs incident
thereto;
(b) Bidder has conducted or obtained and has understood all examinations,
investigations, explorations, tests, reports, and studies that pertain to the subsurface
conditions, as built conditions, underground facilities, and all other physical conditions at
or contiguous to the Site or otherwise that may affect the cost, progress, performance, or
furnishing of Work, as Bidder considers necessary for the performance or furnishing of
Work at the Contract Price, within the Contract Time, and in accordance with the other
terms and conditions of the Contract Documents, including specifically the provisions of
the General Conditions; and no additional examinations, investigations, explorations,
tests, reports, studies, or similar information or data are or will be required by Bidder for
such purposes;
(c) Bidder has correlated its knowledge and the results of all such observations,
examinations, investigations, explorations, test, reports, and studies with the terms and
conditions of the Contract Documents;
(d) Bidder has given the District prompt written notice of all conflicts, errors,
ambiguities, or discrepancies that it has discovered in or among the Contract Documents
and actual conditions, and the written resolution thereof by the District is acceptable to
Bidder; and
(e) Bidder has made a complete disclosure in writing to the District of all facts
bearing upon any possible interest, direct or indirect, that Bidder believes any
representative of the District or other officer or employee of the District presently has or
will have in this Contract or in the performance thereof or in any portion of the profits
thereof.
1.07 Withdrawal of Bid Proposal. Any Bidder may withdraw its Bid Proposal without
penalty by written request received by the District prior to the scheduled closing time for
the receipt of Bid Proposals. Requests for withdrawal of bid proposals after scheduled
closing time shall be in accordance with Public Contract Code 5100, et seq.
1.08 Documents Required Upon Award of Contract. The Agreement which the successful
Bidder, as Contractor, will be required to execute along with the other documents which
will be required to be furnished are included in the Contract Documents and shall be
carefully examined by the Bidder.
1.09 Interpretation of Drawings, Specifications or Contract Documents. Any Bidder in
doubt as to the true meaning of any part of the Contract Documents or who finds
discrepancies, errors or omissions therein; or who finds variances in any of the Contract
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Documents with applicable rules, regulations, ordinances and/or laws, may submit to the
District a written request for an interpretation or correction thereof. It is the sole and
exclusive responsibility of the Bidder to submit such requests not less than eleven (11)
days prior to the scheduled closing for the receipt of Bid Proposals. Interpretations or
corrections of the Contract Documents will be by written addendum issued by the
District, a copy of which will be sent to each Bidder who attends the mandatory pre-bid
job walk. No person is authorized to render an oral interpretation or correction of any
portion of the Contract Documents to any Bidder, and no Bidder is authorized to rely on
any such oral interpretation or correction. Failure to request interpretation or clarification
of any portion of the Contract Documents pursuant to the foregoing is a waiver of any
discrepancy, defect or conflict therein.
1.10 Request for Substitutions Prior to Bid Opening. By action of the District's Board of
Trustees taken on January 14, 2004, pursuant to Public Contract Code 3400, the District
has adopted District Standards ("Standard Specifications") specifying certain products,
materials, systems, equipment and supplies (see Section 01010 of the Contract
Specifications). Any Bidder may submit Request(s) for Substitution on the form
provided herein, together with all substantiating data, no later than fourteen (14) days
prior to the scheduled closing time for receipt of the Bid Proposals, in accordance with
Public Contract Code 3400, for any products, materials, systems, equipment or supplies
other than those set forth in the District's Standard Specifications. The District shall use
its best efforts to consider and act upon such Request for Substitution in a timely fashion.
Actions taken, if any, concerning the Request for Substitution will be by written
addendum issued by the District, a copy of which will be sent to each Bidder who attends
the mandatory pre-bid job walk. In the absence of written addendum, the Request for
Substitution shall be deemed denied for purposes of the District's evaluation of the Bid
Proposals and award of the Contract.
1.11 District's Right to Modify Contract Documents. Before the scheduled closing time for
receipt of Bid Proposals, the District may modify the Work, the Contract Documents, or
any portion(s) thereof by the issuance of written addenda disseminated to all Bidders who
have attended the mandatory pre-bid job walk. If the District issues any addenda, the
failure of any Bidder to acknowledge such addenda in its Bid Proposal may render the
Bid Proposal non-responsive.
1.12 Bidders Interested in More Than One Bid Proposal. No person, firm, corporation or
other entity shall submit or be interested in more than one Bid Proposal for the same
Work; provided, however, that a person, firm or corporation that has submitted a sub-
proposal to a Bidder or who has quoted prices for materials to a Bidder is not thereby
disqualified from submitting a sub-proposal, quoting prices to other Bidders or
submitting a Bid Proposal for the proposed Work to the District.
1.13 Bidder's Qualifications. Each Bidder shall submit with its Bid Proposal a Statement of
Bidder's Qualifications which is included within the Contract Documents. All
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information required by the Statement of Bidder's Qualifications shall be completely,
accurately, and fully provided. Any Bid Proposal not accompanied by the Statement of
Bidder's Qualifications completed with all information required and bearing the signature
of the Bidder's duly authorized representative under penalty of perjury will render the
Bid Proposal non-responsive and rejected. If the District determines that any information
provided by a Bidder in the Statement of Bidder's Qualifications is false or misleading or
is incomplete so as to be false or misleading, the District may reject the Bid Proposal
submitted by such Bidder as being non-responsive or terminate any applicable contract
with the Bidder.
1.14 Award of Contract
A. Waiver of Irregularities or Informalities. The District reserves the right to
reject any and all Bid Proposals or to waive any irregularities or informalities in
any Bid Proposal or in the bidding.
B. Award to Lowest Responsive Responsible Bidder. The District intends to
award the Contract to the lowest responsive, responsible bidder in accordance
with applicable law.
C. Basis of Award of Contract (Alternate Bids); Post-Award Selection of
Alternate Bid Items. If the Bid Proposal forms specifically call for Bid
Alternates, then the basis of the Contract award (if any) will be the Total Base Bid
without consideration of the additive or deductive items. (See Public Contract
Code 20103.8(a).).
D. Post-Award Selection of Alternate Bid Items. After awarding the Contract
based upon the Total Base Bid, the District reserves the right to deduct or add to
the scope of work by selecting Alternate Bid Items for the amounts set forth in the
Bid Proposal. If the District adds or deletes Alternate Bid Items from the total
scope of the Work, then such additive or deductive Work shall be performed or
omitted at the price(s) set forth in the Alternate Bid Items Proposal.
E. Responsive Bid Proposal. A responsive Bid Proposal shall mean a Bid Proposal
which conforms, in all material respects, to the Bid and Contract Documents.
F. Responsible Bidder. A responsible Bidder is a Bidder who has the capability in
all respects to perform fully the requirements of the Contract Documents and the
moral and business integrity and reliability that will assure good faith
performance. In determining responsibility, the following criteria will be
considered: (i) the ability, capacity and skill of the Bidder to perform the Work of
the Contract Documents; (ii) whether the Bidder can perform the Work promptly
and within the time specified, without delay or interference; (iii) the character,
integrity, reputation, judgment, experience and efficiency of the Bidder; (iv) the
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quality of performance of the Bidder on previous contracts, by way of example
only, the following information will be considered: (a) the administrative,
consultant or other cost overruns incurred by the District on previous contracts
with the Bidder; (b) the Bidder's compliance record with contract general
conditions on other projects; (c) the submittal by the Bidder of excessive and/or
unsubstantiated extra cost proposals and claims on other projects; (d) the Bidder's
record for completion of work within the contract time and the Bidder's
compliance with the scheduling and coordination requirements on other projects;
(e) the Bidder's demonstrated cooperation with the District and other contractors
on previous contracts; (f) whether the work performed and materials furnished on
previous contracts was in accordance with the applicable contract documents;
(v) the previous and existing compliance by the Bidder with laws and ordinances
relating to contracts; (vi) the sufficiency of the financial resources and ability of
the Bidder to perform the work of the Contract Documents; (vii) the quality,
availability and adaptability of the goods or services to the particular use required;
(viii) the ability of the Bidder to provide future maintenance and service for the
warranty period of the Contract; (ix) whether the Bidder is in arrears on debt or
contract or is a defaulter on any surety bond; (x) such other information as may be
secured by the District having a bearing on the decision to award the Contract, to
include without limitation the ability, experience and commitment of the Bidder
to properly and reasonably plan, schedule, coordinate and execute the Work of the
Contract Documents and whether the Bidder has ever been debarred from bidding
or found ineligible for bidding on any other projects. The ability of a Bidder to
provide the required bonds will not of itself demonstrate responsibility of the
Bidder. Upon request of the District, Bidder must promptly submit satisfactory
evidence of any of the items listed above.
1.15 Subcontractors
A. Designation of Subcontractors; Subcontractors List. Each Bidder shall submit
a list of its proposed Subcontractors for the proposed Work as required by the
Subletting and Subcontracting Fair Practices Act (Public Contract Code 4100,
et seq.) on the form furnished (Section 00215). The District may request that one
or more apparent low Bidders provide to the District within seventy-two (72)
hours of bid opening the license numbers and value of work for each listed
subcontractor submitted by Bidder. Any Bidder's failure to comply with the
District's request may deem such Bidder's bid non-responsive and subject to
rejection by the District.
B. Work of Subcontractors. The organization or arrangements of the
Specifications and Drawings shall not limit the extent of the Work of the Contract
Documents. Accordingly, all Bidders are encouraged to disseminate all of the
Specifications, Drawings and other Contract Documents to all persons or entities
submitting sub-bids to the Bidder. The omission of any portion or item of Work
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