Security Systems Design, Installation, and Maintenance Services, RFQ 679887
| Location: | Virginia |
|---|---|
| Posted: | Dec 11, 2025 |
| Due: | Dec 18, 2025 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 679887 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 679887
|
| Bid Title: |
Security Systems Design, Installation, and Maintenance Services, RFQ 679887
|
| Category: | Procurement |
| Status: | Open |
| Additional Status Information: | Addendum #2 Acceptance date changed to December 18, 2025 issued on December 11, 2025. |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
SECURITY SYSTEMS DESIGN INSTALLATION AND
MAINTENANCE SERVICES
ACCEPTANCE DATE:
Prior to 4:00 p.m., December 16, 2025 Local Time
IFB NUMBER:
RFQ 679887
ACCEPTANCE PLACE:
Department of Finance and Procurement
Division of Procurement
1 Harrison Street, S.E., 1st Floor
Drop Box labeled: Procurement Bids and Proposals
Leesburg, Virginia 20175
PLEASE NOTE:
A. Documents related to this solicitation may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
B. Pre-Bid Conference: An optional Pre-Bid Conference will be held virtually using Microsoft
Teams on November 25, 2025, at 11:00 a.m. for clarification of any questions on the
scope of services and to provide a high-level overview of the supplier registration process
and online submission of bids through iSupplier.
See the Microsoft Teams log in information provided below. To participate in the audio
portion of this conference, please dial the number provided below and follow the prompts
as designated. To participate by computer, connect to the link provided and follow the
prompts as designated.
Join the meeting now
Meeting ID: 285 263 042 727 2
Passcode: Xs2Jv38Y
Dial in by phone
+1 757-600-4923,,273395143# United States, Norfolk
Find a local number
Phone conference ID: 273 395 143#
For organizers: Meeting options | Reset dial-in PIN
The terms and conditions contained in this Invitation for Bid and in the County-Contractor
Agreement are not negotiable.
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES
IFB #RFQ 679887
Page 1 of 51
Requests for information related to this Invitation should be directed to:
Hassan Ouksaka, CPPB, VCO
Contracting Officer
(703) 777-5956
(703) 771-5097 (Fax)
E-mail address: Hassan.Ouksaka@loudoun.gov
Issue Date: November 20, 2025
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES
IFB #RFQ 679887
Page 2 of 51
INVITATION FOR BID
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE
SERVICES
SECTION/TITLE
PAGE
1.0 PURPOSE ................................................................................................................ 4
2.0 COMPETITION INTENDED ..................................................................................... 4
3.0 DISCREPANCIES .................................................................................................... 4
4.0 BIDDER’S MINIMUM QUALIFICATIONS ................................................................ 4
5.0 SCOPE OF SERVICES ............................................................................................ 5
6.0 TERMS AND CONDITIONS ..................................................................................... 9
7.0 INSTRUCTIONS FOR SUBMITTING BIDS ........................................................... 23
8.0 BID SUBMISSION FORMS .................................................................................... 33
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................. 35
ATTACHMENT #1: REFERENCES .................................................................................. 36
ATTACHMENT #2: PRICING PAGE ................................................................................ 38
ATTACHMENT #3: SAMPLE TASKS .............................................................................. 41
ATTACHMENT #4: CARD READER LOCATIONS ........................................................... 47
Prepared By: Hassan Ouksaka
Contracting Officer
Date: November 20, 2025
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES
IFB #RFQ 679887
Page 3 of 51
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE
SERVICES
1.0 PURPOSE
The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County)
to obtain firm fixed pricing from a qualified firm that is factory-authorized and
experienced in the design installation, maintenance, and repair of security systems.
These systems include, but are not limited to, network‑based access control systems
(ACS), intrusion detection systems (IDS), and video surveillance systems (VSS).
The successful Bidder shall be responsible for the design, installation, programming,
maintenance, repair, and support of security systems for the County.
The County intends to award a one (1) contract as a result of this IFB.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the bidder's
responsibility to advise the Purchasing Agent in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this IFB to a single source. Such notification must be received
by the Purchasing Agent or appointed designee not later than fifteen (15) days prior
to the date set for bids to close.
3.0 DISCREPANCIES
Should a Bidder find discrepancies in the plans and/or specifications or be in doubt as
to the meaning or intent of any part thereof, the Bidder shall request clarification from
the County in writing, not later than ten (10) working days prior to the bid opening. Any
changes to the IFB that result from such a clarification request, will be communicated
through a written addendum and posted on the Procurement home page at
www.loudoun.gov/procurement. Failure to request such a clarification is a waiver of any
claim by the Bidder for additional expenses because its interpretation was different than
the County’s.
4.0 BIDDER’S MINIMUM QUALIFICATIONS
Bidders must demonstrate that they have the resources and capability to provide the
materials and services as described herein. All Bidders must submit the
documentation indicated below with their bid. Failure to provide any of the required
documentation shall be cause for bid to be deemed nonresponsive and/or non-
responsible and rejected.
The following criteria shall be met in order to be eligible for this Contract:
4.1 The Bidder shall be a certified dealer or authorized service provider for each
of the following manufacturers and must employ a minimum of two (2)
technicians who are currently certified and qualified to work on the respective
systems:
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES
IFB #RFQ 679887
Page 4 of 51
A. Identipass PremiSys (Card Access Control)
B. Hanwaha Vision (Video Surveillance)
C. Geutebruck USA (Video Surveillance)
To demonstrate compliance with this requirement, the Bidder shall
provide the following documentation:
A. Manufacturer-issued certification or dealer authorization letters for each
listed manufacturer.
B. Copies of current training or certification credentials for at least two (2)
technicians per manufacturer.
4.2 The Bidder shall have a minimum of three (3) years of verifiable experience in
the design, installation, repair, and maintenance of security systems.
To demonstrate compliance with this requirement, the Bidder shall
provide the following documentation using Attachment #1 (References):
A. A minimum of four (4) references for projects completed within the past
three (3) years.
B. At least one (1) of the references shall specifically document experience
with IDentiCard PremiSys systems.
C. At least one (1) of the references shall specifically document knowledge
of and experience with Structured Query Language (SQL).
D. Each reference shall include: 1) Firm Name, 2) Contact Person’s Name
and Title, 3) Mailing Address, 4) Phone Number, 5) Email Address, 6)
Description of Services Performed, and 7) Contract Value and Period
of Performance. Bidder hereby releases listed references from all
claims and liability for damages that may result from the information
provided by the reference.
4.3 Bidders shall be licensed to operate as a private security services business in
the Commonwealth of Virginia, as required under Virginia Code § 9.1-139.
To demonstrate compliance with this requirement, the Bidder shall
provide the following documentation:
A copy of the Bidder’s current Private Security Services Business License
issued by the Virginia Department of Criminal Justice Services (DCJS).
5.0 SCOPE OF SERVICES
The Contractor shall furnish all labor, supervision, equipment, tools, materials,
transportation, and incidentals necessary to perform the design, installation,
programming, maintenance, repair, and support of security systems for Loudoun
County. Covered systems include network‑based access control systems (ACS),
intrusion detection systems (IDS), and video surveillance systems (VSS), and other
related or future security systems as required by the County.
SECURITY SYSTEMS DESIGN INSTALLATION AND MAINTENANCE SERVICES
IFB #RFQ 679887
Page 5 of 51
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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