West Michigan Airport Authority RFP for ILS Maintenance Services
| Location: | Michigan |
|---|---|
| Posted: | Dec 11, 2025 |
| Due: | Jan 5, 2026 |
| Agency: | City of Holland |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
West Michigan Airport Authority RFP for ILS Maintenance Services
|
| Category: | Bids, RFPs and RFQs |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS – ILS MAINTENANCE
SERVICES
West Michigan Airport Authority
December 11, 2025
The West Michigan Airport Authority ("WMAA” or “Authority”) is seeking
Bids for Airport Instrument Landing System Maintenance Services (“ILS
Maintenance”) located at 60 Geurink Boulevard, Holland, Michigan 49423.
I. SCOPE OF WORK
The Authority is seeking proposals for ILS Maintenance, which will include the
following services (“Services” or “Work”):
1. Perform periodic maintenance in accordance with existing and
subsequently modified FAA requirements on the Localizer, MALSR
System, DME, and GlideSlope;
2. Provide recommendations to the WMAA based on Contractor’s maintenance
Services for any additional maintenance as shall be required;
3. Recommend outside resources to the WMAA for any problems
Contractor isunable to resolve; and
4. Provide “non-routine” maintenance (other than periodic maintenance
to beperformed as outlined above) with prior approval of the WMAA.
II. PROJECT EXPECTATIONS & REPORTS
Contractor will submit to the WMAA on a monthly basis an itemization of
Services performed and hours of each Service performed. The WMAA shall
have the right torequire additional documentation and/or delineation of
Services at the time of suchbilling.
III. WMAA RESPONSIBILITIES
The WMAA shall have the following responsibilities:
1. Maintain structural (buildings, poles, HVAC, etc.) systems for the Instrument
Landing System;
2. Provide calibrated test equipment and calibration at WMAA’s expense;
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3. Pay Contractor for parts at Contractor’s cost without markup from the
vendor
provided that upon the WMAA’s prior approval large expense items of
$500.00 ormore shall be invoiced directly by the supplier to the WMAA; and
4. Retain outside sources for any problems Contractor is unable to resolve at
the
WMAA’s consent & discretion.
IV. STANDARD OF CARE
Contractor shall exercise the same degree of care, skill and diligence in the
performance if its Services provided hereunder as is ordinarily provided by a
professional maintenance technician under similar circumstances and
Contractor shall, at no cost to the WMAA, re-perform Services which fail to
satisfy the foregoingstandard of care, or obtain such Services at no additional
cost, to the WMAA.
V. TERM
The term of the agreement will be for three (3) years following the full
execution of the final agreement between the WMAA and the
Contractor (the “Contract”).
VI. INDEMNIFICATION
The Contractor will agree to defend, indemnify, and save harmless the
West Michigan Airport Authority, its officers, agents, and employees, from
any and all claims and liabilities that may result from the Contractor’s
Work. This covenant of indemnification shall include reasonable attorney’s
fees and costs incurred by theWest Michigan Airport Authority, its officers,
agents, and employees in defense ofsuch claim or liability.
VII. INSURANCE
The Contractor is to maintain the following insurance:
The Contractor shall agree to indemnify and save harmless the WMAA,
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including its officers, agents and employees, from any and all liabilities that
may result from the Contractor’s work as proposed herein. This covenant of
indemnification shall include any reasonable attorney fees and costs
incurred in defense of any actions, claims or liability by the WMAA. The
Contractor shall maintain general liability insurance, automobile liability
insurance, excess/umbrella liability, employer liability insurance, and workers
compensation insurance on all employees who work or perform services
under the proposed purchase order or contract. The general liability
insurance, automobile liability, and excess/umbrella liability insurance
required herein shall name the WMAA, its officers, agents and employees as
additionally insured, and shall be in the form of a comprehensive, general
and automobile bodily injury and property damage policy and shall provide
that the WMAA receive not less than thirty (30) days prior written notice in
the event of cancellation or change in terms thereof. Said policy shall be for
the following minimum limits:
Comprehensive General Liability insurance in an amount not less than
$1,000,000 for injuries, including accidental death, to any one person, and
subject to the same limit for each person, with a combined aggregate per
occurrence of not less than $1,000,000, property damage insurance in an
amount not less than $1,000,000, business auto liability insurance in an
amount not less than $500,000, and an excess/umbrella liability policy for
no less than $1,000,000 each occurrence and $1,000,000 aggregate.
Evidence of an approved insurance policy shall be submitted by the
successful bidder and approved by the WMAA prior to commencement of
the work as here in proposed. All insurance policies shall provide for
waiver of subrogation against the WMAA.
VIII. QUALIFICATIONS
Contractor must have demonstrable experience performing work as
describedabove in an airport or similarly secure setting.
IX. WARRANTY
The Contractor shall warrant that the Work performed under the Contract
conforms to the Contract requirements and is free of any defect in
equipment, material, workmanship, furnished or performed by the Contractor
or any subcontractor or supplier of the Contractor. This warranty shall
continue for a period of one (1) year from the final acceptance of the Work. If
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the Authority takes possession of any part of the Work before final
acceptance, this warranty shall continue for a period one (1) year from the
date the Authority takes possession. However, this will not relieve the
Contractor from corrective items required by the final acceptance of the
Work. The Contractor shall remedy at the Contractor’s expense any failure to
conform, or any defect. In addition, the Contractor shall remedy at the
Contractor’s expense any damage to the Authority’s real or personal property
when that damage is the result of: (1) The Contractor’s failure to conform to
Contract requirements; or (2) Any defect of equipment, material,
workmanship, or design furnished by the Contractor or any subcontractor or
supplier of the Contractor. The Contractor shall restore any work damaged in
fulfilling the terms and conditions of this clause. The Contractor’s warranty
with respect to Work repaired or replaced will run for one year from the date
of repair or replacement. The Authority will notify the Contractor, in writing,
within a reasonable time after the discovery of any failure, defect, or damage.
If the Contractor fails to remedy any failure, defect, or damage within a
reasonable time after receipt of notice, the Authority shall have the right to
replace, repair, or otherwise remedy the failure, defect, or damage, atthe
Contractor’s expense, including reasonable attorney’s fees and costs incurred
to enforce the warranty. This warranty shall not limit the Authority’s rights
with respect to latent defects, gross mistakes, or fraud.
X. MATERIALS TO BE USED
All materials used must comply with relevant standards.
XI. CONTRACTOR BID
Sum of Services outlined under
“Scope of Work” for 12 months…………………………………
Fee for non-routine Work including
round trip travel from Contractor’s
location to the West Michigan Regional Airport………
Signature of Bidder_________________________________________________
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Proposals are due by 11am. on January 5, 2026 and must be submitted
electronically via this website: https://www.bidnetdirect.com/mitn/cityofholland/”
Bids must include the name of the Contractor, business address, contact information
for the person responsible for regular communications with the WMAA staff, and
proposed fees for the Services.
XII. AWARD OF BID
The Contract will be awarded to the lowest, responsible, and qualified bidder.
Selection of the Contractor will be made at the complete discretion of the WMAA.
The WMAA reserves the right to accept or reject any or all bids, in whole or part,
or rebid if it is in the best interest of the Authority. The Authority also retains the
right to waive any informalities/irregularities in the bids, as well as the right to
split the award or bid between two or more bidders.
Further information can be obtained from the Airport Manager Matthew
Neyens, m.neyens@wmraa.org
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