For
Proposals
Grant Management
Services
For
FY25 CDBG
GRANT
ADMINISTRATION
Town of Truro
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PUBLIC NOTICE
Town of Truro
Request for Proposals – Grant Administration
CDBG Program Grant
The Town of Truro is requesting proposals for grant administration services for its
CDBG FY25 CDBG Program that includes housing rehabilitation and childcare
subsidies in the towns of Truro, Eastham, Harwich, and Provincetown.
Copies of the detailed Request for Proposals may be obtained from the office of
the Town Manager. Interested firms qualified in the field of grant administration
shall submit proposals to the Town Administrator at Truro Town Hall, 24 Town
Hall Road, PO Box 2030, Truro, MA 02666 by December 29, 2025, a t 12 noon.
Minimum qualifications are: five years of successful experience in grant
administration, including projects of similar scale and scope; and evidence of suitable
insurance coverage for such services. Selection criteria are included in the detailed
Request for Proposals. Respondents must comply with all applicable civil rights
and employment opportunity laws.
The Town of Truro reserves the right to reject any or all proposals, to waive any
informalities in the proposals received, and to accept the proposal which best meets
the criteria set by the Town.
Kelly Clark, Town Manager
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Town of Truro
Request for
Proposals
Grant Administration
Services
Table of Contents
Part I
Page
Overview and Description of Project ........... 4
Part II Instructions.................................................... 5
Part III Scope of Services ......................................... 7
Part IV Forms .............................................................8
Part V Evaluation Criteria ....................................... 13
Part VI Format of Contract ....................................... 19
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Town of Truro
Grant Management Services for
CDBG Grant
PART I
OVERVIEW and DESCRIPTION OF PROJECT
The Town of Truro seeks Grant Administrative services for its FY25 regional CDBG
grant. The Town intends to award a contract to cover services as necessary for the day-
to-day management of the grant under CDBG guidelines and all applicable state and
federal statutes and regulations through close-out.
The Town has been awarded a CDBG grant for housing rehabilitation and childcare
subsidies serving the towns of Truro, Eastham, Harwich. and Provincetown. Utilizing the
services of Bailey Boyd Associates, Inc. the Town applied for a CDBG grant to
rehabilitate sub-standard housing and to provide childcare subsidies in the three towns in
the town-wide target area. Thirteen units of housing will be rehabilitated and up to 15
childcare subsidies will be provided. The grant administrator will be required to
complete an RFP, currently in template form, advertise, and make recommendations to
the Town Manager and Board of Selectmen pertaining to the procurement of a qualified
housing sub-grantee. This will be a competitive and open bid process. The Grant
Administrator will be responsible to train and monitor the sub-grantee, insuring that
low/moderate income residents are served in a timely fashion with a program model that
is defined in the grant application. The grant administrator will be responsible for the
timely implementation of the entire grant, including all reporting, system implementation
and monitoring and the day-to-day management of the childcare subsidy program. A
grant in amount of $1,250,000 was awarded. The Town does not have the capacity to
administer the CDBG Grant and is therefore seeking administration services.
The successful respondent will work with and will receive the full support of the Town of
Truro through the Town Manager’s office. Respondents are asked to present a scope of
services that will lead to successful implementation of the CDBG Grant and will
support the goals of the Town as outlined in Part III.
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PART II
INSTRUCTIONS
This Request for Proposals (RFP) is issued by the Town of Truro in compliance with
requirements of MGL Ch. 30B, 24 CFR Part 85, and all Massachusetts Community
Development Block Grant policies. Any conflict or inconsistency between the
requirements of the Statute and this RFP shall be determined by the Statute and related
regulations.
RFP packages can be obtained through the Town Manager’s office. RFP packages cannot
be faxed or emailed. Respondents are welcome to view the CDBG grant application that is
available online by contacting EOHLC and securing access to the grant management
system.
Questions may be addressed in writing to the Town Manager.
If the RFP is changed as a result of questions or other reason, the Town will send appropriate
notice of same, in addendum form, to all those who have requested an RFP package.
Proposal Submittals:
1. Responders shall develop a non-price or narrative proposal and a price proposal based upon
the scope of services information (Part III), and the respondent’s knowledge and experience in
the administration of CDBG grants.
A cover sheet for the non-price narrative proposal has been provided in Part IV. The
proposal should be prepared in a straightforward manner, concisely and economically,
providing a complete description of the services to be provided. It should make clear that the
minimum qualifications have been met and address the selection criteria found in Part V.
Please submit three copies of the non-price or narrative proposal.
2. A list of not less than five relevant references must be included. There is no specific limit
to the number of references given, as long as they are relevant.
3. In order to preclude conflict of interest that may arise from providing services to the Town
of Truro, the respondent, its sub consultants and subcontractors are required to submit an
Affidavit of Non-Collusion. A blank affidavit of non-collusion is included in Part IV.
4. A Revenue Enforcement and Protection Statement must be submitted. A blank statement is
included in Part IV.
5. The Town of Truro is an equal opportunity employer. Further, it is the policy of the Town to
ensure that minority and women business enterprises (W/MBE) have the maximum
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
