361-27 Tree Felling Services

Location:	Ohio
Posted:	Feb 8, 2026
Due:	Feb 24, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	SRC0000036802
Publication URL:	To access bid details, please log in.

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Section 1: Intent

The purpose of this bid solicitation is to establish pricing for Tree Felling Services alongside designated sections of roadway

and rest areas and in accordance with the attached specifications and ODOT’s Standard Terms and Conditions.

Section 2: Low Bid Award by Site

Award of the Invitation will be to the lowest responsive and responsible bidder based on the Total cost by Site, for the

Contract Duration.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus,

Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal

amendments after the deadline. Vendors must allow adequate time for uploading a Bid Response prior to the due date and

time. ODOT recommends that vendors submit Bid Responses as early as possible.

NOTE: If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a

previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

NOTE: The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and

will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request,

(example: 101G-25 Signature Request). No contract can be issued to your company until we receive your signature to

complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need

to go into https://ohiopays.ohio.gov

Section 3: Contract Duration

The effective duration of this agreement shall be from March 1 through April 13, 2026.

• All Tree Felling is to be completed by March 31, 2026.

• Staging or consolidating debris is to be completed prior to April 13, 2026 if necessary.

Section 4: Bid Pricing for Service Locations

The vendor shall provide a unit bid price for each site they wish to be considered for.

SITE 1

SITE 2

SITE 3

SITE 4

Clermont - CLE122892

Summit - SUM122880

Medina - MED122872

Lake - LAK122879

Section 5: Schedule and Hours of Work

After award of contract, ODOT and awarded vendor for each region will meet (in person or teleconference) to discuss a

proposed start date and location as well as determine a communication plan for the project sites. No work shall begin until

this meeting occurs.

Operating times, for the purpose of this contract, may vary by location of the work. All work shall be performed only in the

period from one half hour following sunrise (official time) to one half hour before sunset (official time). Working hours

outside of these times must be approved by ODOT.

The vendor shall submit daily schedules to ODOT in advance of work being performed.

Rev. 05/27/2025

The work schedule may be subject to change at any time. ODOT and the vendor will communicate regularly to maintain

advanced notice of schedule changes.

During weather events, the vendor may be asked to halt operations at any time and clear all equipment from the roadway

and roadside immediately.

No work shall be performed when conditions would create a safety hazard.

No work shall be performed on Sundays or legal Holidays unless mutually agreed to by the vendor and ODOT.

Section 6: Description of Work

Vendor will be responsible for felling trees within designated limits. Trunks, limbs, stumps and other debris will be left on

site to be removed by others. Vendor is to only fell trees. Vendor shall be mindful of earth disturbance when selecting

various types of equipment to fell trees. Refer to Environmental requirements.

ODOT will identify areas within the project limits that are NOT to be disturbed due to Environmental restrictions.

Locations are described on the pricing page and listed by routes, reference numbers and descriptions. Reference numbers

will coincide with a Site Map reference.

a. For the purposes of this contract, a tree is defined as a live, dying, or dead woody plant, with a trunk

three inches or greater in diameter at a height of 4.5’ above the ground surface, and with a minimum height of 13’.

b. Trees shall be cut to a maximum stump height of 4’.

c. Tree removal limits will be staked prior to removal. Limits should be considered to extend vertically and include any

overhanging limbs.

ODOT designee for each Site and the awarded vendor will meet routinely and prior to any work being performed and identify

exact segments and sections where vegetation is to be removed.

Section 7: Proof of Experience

Vendor shall supply documentation of work completed that is equivalent to the scope of work in complexity and size to the

Regions being bid in this ITB, including Vegetation Clearing Services and Maintenance of Traffic / Traffic Control.

This may include work completed for other Political Subdivisions.

This shall include a minimum of six (6) Projects completed within the past three calendar years. ODOT reserves the right

to request additional information after the bid. See Section 19 of Instructions, Terms & Conditions for Bidding.

Section 8: Equipment

The vendor shall describe all equipment intended for use to properly cut down any tree on the project. All equipment shall

be in proper working condition. All equipment shall be properly maintained at all times to produce clean cuts. All equipment

shall have the proper safety accessories in accordance with manufacturer's recommendations and industry standards.

The Vendor shall be required to have in their inventory, at a minimum, equipment capable of removing trees, with a diameter

of greater than 16 inches, by use a Sennabogan, Feller Buncher, Trackhoe (with a grapple, saw, fecon, or approved

alternative attachment) or approved equivalent.

ODOT will not be responsible for damage to the vendors equipment due to obstacles, stones, sand, bottles, or other debris

that may be encountered while doing work and no additional compensation will be made.

Rev. 05/27/2025

Section 9: General

Location of Work

The pricing page will identify estimated to and from locations and spot locations where vegetative clearing is to be performed

for each Region.

A Map file [ 361-27 (Site Locations).kmz ] has been provided that is associated to the location listed on the pricing page.

Column G (Site Map Reference) on the pricing page has a name associated to each site.

Additionally, a PDF file is provided with a more detailed accounting of the area or work.

NOTE:1 The KMZ and PDF files will provide a certain level of reference of the estimated location of each site listed. The

files may not provide an accurate visual (actual conditions of vegetation) account of the current site conditions. Actual site

visits will provide an accurate account of the current site conditions.

Please note that MM listed on the pricing page are estimated to/from points for the sites listed. In some instances, multiple

MM reference markers may exist (blue and green reference markers) and could vary.

NOTE: ODOT has provided a map file to give vendors a reference of the expected area of work. The map file is provided

to help vendors understand the extent of the proposed area of work and minimize assumptions made of start/stop locations

or areas between the edge of pavement and R/W when evaluating their estimate.

Disposal / Hauling of Materials

Vendor will only be responsible for felling the trees. Removal of debris and stumps will be included in the subsequent

construction contract by others.

For all trees that are cut and remain on site, the vendor will be responsible for properly staging or stacking the debris, limbs,

and trunks in a safe manner so that it does not pose a safety hazard to the motoring public.

Maintenance of Traffic

Vendor will be responsible for establishing maintenance of traffic as per the C&MS and OMUTCD.

Lane closures will generally not be permitted. However, if the vendor determines the need for either a lane or a shoulder

closure, ODOT will review and determine if the closure is warranted.

The vendor will not close any lane or shoulder without first receiving approval from the department.

The vendor shall provide details of MOT and any requested closures with their daily schedule submission.

Traffic Control

Vendor will be responsible for setting up and maintaining traffic control when and where applicable. Traffic control must be

performed in compliance with the current OMUTCD.

Staging Area

If a staging or storage area is necessary, the vendor shall request this in advance of any work or mobilization being

performed. ODOT and the vendor will mutually agree to staging and storage areas.

Rev. 05/27/2025

Equipment

All equipment shall be free of vegetative debris such as leaves, seeds, seed pods, and any other material that could

contribute to the spread of noxious or invasive species when the equipment is self-transported outside the area of work

performed. The cleaning may be achieved by compressed air, leave blowers, and other suitable means and methods.

Environmental Requirements

ODOT shall coordinate with the District Environmental Coordinator (DEC) to perform an environmental review of the project

sites and identify any environmental issues. ODOT will obtain the necessary permits for each site.

The vendor shall comply with the provisions of all environmental permits issued for each specific project location. Sensitive

environmental resources, including streams and wetlands, will be delineated by ODOT prior to tree cutting. It will be the

responsibility of the vendor to ensure it has a copy of the Permit(s) prior to working within restricted resources.

Site 1 – CLE122892

No streams or wetlands have been identified within tree removal limits. However, streams and/or wetlands have

been identified nearby and adjacent to the removals. Vendor shall ensure felling of the trees does not disturb

adjacent environmental resources. All resources that must be avoided will be staked by ODOT.

Site 2 – SUM122880

Waterway permit is expected in mid-to-late March. Work within 20’ of streams and wetlands should be avoided

until the permit is in hand. All resources that must be avoided will be staked by ODOT by February 13th (weather

permitting). Vendors are encouraged to visit the site after it’s staked to see how many trees are located within

wetland limits. An addendum will be posted to confirm the staking is complete.

Site 3 – MED122872

No streams or wetlands have been identified within tree removal limits. However, streams and/or wetlands have

been identified nearby and adjacent to the removals. Vendor shall ensure felling of the trees does not disturb

adjacent environmental resources. All resources that must be avoided will be staked by ODOT.

Site 4 – LAK122879

Waterway permit is expected in late February. Work within 20’ of streams and wetlands should be avoided until the

permit is in hand. All resources that must be avoided will be staked by ODOT.

Limit Earth Disturbed Area (EDA) to less than one-acre for each project location. Earth Disturbed Area (EDA) is defined as

all areas where the existing cover vegetation is removed or destroyed exposing bare soil to erosion. Contact the Department

immediately if more than one-acre of EDA is expected at any one of the project locations. EDA includes all area utilized by

the Vendor to complete the project including but not limited to, vehicle parking, staging, maintenance.

Completely stabilize all EDA with straw mulch as work progresses. Do not allow disturbed areas to remain unstabilized for

more than 2 days within 50’ of an environmental resource or more than 7 days if greater than 50’ of an environmental

resource. Apply straw mulch, free of weed seed and foreign materials, at a rate of 3 tons per acre.

Indiana Bat and Northern Long-eared Bat

General overview of sites anticipates that sites may fall within a Bat Habitat.

Per Section 3, all Tree Felling is to occur during the unrestricted timeline for tree removal.

• Contract timeline

March 1 to April 13, 2026

• Tree removal unrestricted

October 1 to March 31

• Indiana Bat cutting restriction April 1 to September 30

Rev. 05/27/2025

Restoration

Vendor will be responsible for restoring damaged areas of work where vendor’s equipment has damaged the natural terrain

of the area.

Damaged areas are defined as impacting the existing natural terrain in any way that would have significant impacts to

earthwork quantities. Rutting or depressions of 8" or greater is considered damage of the natural terrain.

Damages

Should catch basins, delineators, signs, or any other roadside installations become damaged as a result of the work

performed by the vendor, it shall be the responsibility of the vendor to replace the damaged installations as directed by

ODOT. Roadside installations include, but are not limited to, utilities and vegetation that was NOT designated for removal.

Method of Measurement

Clearing of vegetation will be by Acre. Estimated Acres are provided. Prior to work being performed, ODOT and the vendor

will review segments and agree to the work areas. Limits of Tree Removal will be staked prior to removal. Actual acres to

be removed may be more or less than the Estimated Acres listed.

Basis of Payment

The Department will pay for clearing of vegetation, trees and stumps by site location cost provided. Mutually agreed upon

price adjustments will be made if a substantial difference in the actual acres versus estimated acres exists.

Billing

Vendor shall prepare and submit bi-weekly or monthly invoices. Invoices shall only contain completed areas of work.

Invoices will be paid based on percentage of work completed. Percentage of work for each invoice period will be mutually

agreed upon by the awarded vendor and the ODOT representative.

Each invoice shall be submitted to ODOT and shall include: 1) Company letterhead with address and phone number, 2)

Unique invoice number, 3) Billing period, 4) Date(s) of work, 5) Location of work, 6) Purchase order number, 7) Invoice date,

8) Remit address, 9) Payment terms, 9) Billing contact.

Each District/Site will provide a point of contact for the vendor to submit billing information to.

Liquidated Damages for Uncompleted Vegetation Clearing by Region

Vendors may be subject to liquidated damages vegetation clearing NOT completed by March 31, 2026.

• If MORE than 50% of acres are NOT completed, liquidated damages of 15% of the total cost of the remaining total

acres based on the average cost per acre for the region applies.

o i.e Total Acres = 20 acres, Total cost = $200,000, Cost/acre = $10,000

If 12 acres not complete (13÷20=0.65 or 65%), then 13 acres x $10,000 x 15% = $19,500

• If 20% to 50% of acres are NOT completed, liquidated damages of 10% of the total cost of the remaining total acres

based on the average cost per acre for the region applies.

o i.e Total Acres = 20 acres, Total cost = $200,000, Cost/acre = $10,000

If 7 acres not complete (7÷20=0.35 or 35%), then 7 acres x $10,000 x 10% = $7,000

• If LESS than 20% of acres are NOT completed, liquidated damages of ½ of the remaining percentage of the total

cost of the remaining total acres based on the average cost per acre for the region applies.

o i.e Total Acres = 20 acres, Total cost = $200,000, Cost/acre = $10,000

If 2 acres not complete (2÷20=0.10 or 10%), then 2 acres x $10,000 x (½ x 10%) = $1,000

Rev. 05/27/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation ID:	SRC0000036802
Solicitation Name:	361-27 Tree Felling Services
Original Begin Date:	2/6/2026 7:46:55 AM
Begin Date:	2/6/2026 7:46:55 AM
End Date:	2/24/2026 1:00:00 PM
Inquiry End Date:	2/19/2026 1:00:00 PM
Commodity:	Landscaping services
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)