Municipal Red Light & Speed Camera System Five Year Contract...

Location:	Rhode Island
Posted:	Oct 21, 2025
Due:	Nov 3, 2025
Agency:	City of Providence
Type of Government:	State & Local
Category:	67 - Photographic Equipment 70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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Procurement #: >

CITY OF PROVIDENCE, RHODE ISLAND

Department: Public Property

RFP Title: Municipal Red Light & Speed Camera System Five Year Contract with Five One-Year

Options for Renewal

Opening Date: 11/03/2025

Addendum #: 4

Issue Date: 10/21/2025

The purpose of this addendum is to provide additional responses to submitted vendor

questions.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

Addendum No.04

FOR BIDS SCHEDULED TO BE OPENED ON NOVEMBER 03, 2025

Title: Municipal Red Light & Speed Camera System Five Year Contract with Five One-Year

Options for Renewal MT#50418

Owner: The City of Providence Department of Public Property

Date: October 21 , 2025

Written Questions and Comments Submitted

1. Question: Does the City own the current infrastructure, and may the new vendor use them in

an effort to quicken the installation time? Will existing infrastructure that is being used by your

current vendor be available for installation of new equipment or will new construction be

required?

Response: The existing infrastructure is antiquated and in need of replacement. New equipment

is required.

2. Question: The RFP does not appear to specify whether speed cameras should be fixed and/or

mobile. What is the City's preference? Can the City confirm whether the existing infrastructure

for speed is fixed or mobile?

Response: The speed cameras should be attached to the sidewalk but also must possess the

capability to be relocated to various sites.

3. Question: If a mobile speed solution is preferred, will the existing infrastructure (current base

that speed cameras sit on) be reused by the new vendor for the new contract, or is the expectation

that the new vendor will provide new bases for the speed cameras?

Response: New equipment should be installed.

4. Question: If a fixed speed solution is preferred, is the awarded vendor expected to provide a

new base or utilize the existing base?

Response: New bases should be included in pricing.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

5. Question: Are all existing red-light cameras on City poles or vendor poles? Is the selected

vendor expected to provide new poles for any that are not already on poles?

Response: New equipment is preferred.

6. Question: If the current locations are mobile, is there power available to the site?

Response: The current red light running equipment necessitates a power source for its

operation. Consequently, it is presumed that these locations will have access to power.

7. Question: The vendor will invest hundreds of thousands of dollars in construction,

installation, and equipment costs. Would the City entertain reimbursement from fine review for

the unamortized costs?

Response: The City can’t comment on pricing; vendors should put forward competitive bids.

8. Question: Page 30. #11. States the City can terminate with five days’ notice. Would the City

entertain reimbursement from fine review for the unamortized costs?

Response: Terms of payment in the event of termination will need to be negotiated.

Requirements should be included in bid proposals to ensure the City can consider these factors in

selection.

9. Question: In what section should the Scope of Work System Questions on page 27 of the RFP

document be included in the vendor’s proposal?

Response: Any section is acceptable as long as it’s clearly marked.

10. Question: Would you share program data for 2024 to include:

• The number of detections captured by each system per month individually

• The number of citations issued by each system per month individually

• The number of citations that resulted in a court hearing

• Current payment rate of issued citations

Response: Please reference the attached report at the end of this addendum.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

11. Question: Can you provide performance results on events captured, citations issued by

location for the last two years?

Response: Please reference the attached report at the end of this addendum.

12. Question: Are you aware if any of the monitored approaches will be subject to a planned

construction project in the next three years that would result in downtime or relocation of

equipment?

Response: The Department of Public Works maintains a map of anticipated planned projects

within the next year or two. That can be located here

https://pvdgis.maps.arcgis.com/apps/webappviewer/index.html?id=e0f2c0ab19554e869f0a2d7a8

5fc45fd

The precise schedule of these projects are not known.

13. Question: Will you require DMV look ups through both NLETs AND Rhode Island interface

or is NLETS sufficient since RI registrations are accessible?

Response: Please reference addendum #1, question #4. NELT will be sufficient for this proposal.

NLETS is the standard with direct Rhode Island DMV access being the only acceptable

alternative.

14. Question: The RFP states that proposals should list any exceptions taken to any portion of

the request for proposals, and that submission of a proposal is acknowledgement and acceptance

of the City of Providence’s Standard Terms and Conditions.

Could the City please clarify whether the selected offeror will (or may) be required to accept the

Standard Terms and Conditions as-is, without incorporating any proposed exceptions, or if there

will be an opportunity prior to contract execution for the parties to negotiate mutually agreeable

terms based on submitted exceptions?

Response: There will be opportunities to negotiate agreeable terms during the execution of the

contract.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

CITY OF PROVIDENCE, RHODE ISLAND

15. Question: Will the City accept certified electronic signatures as an alternative to signature in

ink?

Response: Yes, electronic signatures can be utilized for the submission of initial bids. However,

wet signatures may be necessary for the final executed contract.

16. Question: Could the City confirm whether the offeror will be subject to the provisions of

state labor law concerning payment of prevailing wage rates?

Response: As the installation portion of this solicitation is considered construction, proposers

will be subject to the provisions of the State of Rhode Island Prevailing Wage requirements.

Contractors and Subcontractors working on RI Public Works construction projects must comply

with RI General Law 37-13 and RI Prevailing Wages Rules and Regulations. In RI, Prevailing

Wage applies to any public work consisting of grading, cleaning, demolishing, improving,

completing, repairing, altering or constructing any public road or bridge or portion thereof or any

heavy construction or any public works projects of any nature or kind whatsoever that utilizes

$1,000.00 or more of public funds.

17. Question: Page 30. #5. Invoices submitted to the City shall be payable sixty (60) days…

Would the City entertain getting fine revenue to the finance department and have revenue funds

sent to the City on the 1st and 15th of each month? This would include all payments.

Response: The number 5 pertains to invoices that the city would settle, rather than the fee

revenue that the vendor would remit to us. Ideally, the revenue for the City would be transmitted

on a weekly basis; however, we could accommodate payments on the 1st and 15th of each

month.

18. Question: Page 20. Financial Proposal. Has the City completed any speed studies and if so,

can you provide them?

Response: Many speed studies are completed by the city and can be used as part of

implementation but are not provided as part of this procurement.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Municipal Red Light & Speed Camera System Five Year Contract with Five One-Year Options for Renewal Addendum 4

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