#6 Remittance Wildlife Diversity Donation Envelope 966019

STATE OF OHIO

Department of Natural Resources

Division of Wildlife

INVITATION TO BID

PROJECT TITLE: #6 Remittance Wildlife Diversity Donation Envelope

PROJECT FEATURES: PRINTING

PROJECT NUMBER: PRO966019 (RTP0000007383 / SRC0000036800)

REQUIREMENTS: No Restrictions

SCOPE OF WORK

1. description: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 15,000 1-color, 2-sided remittance style finished envelopes for use by the Ohio Department of Natural Resources Division of Wildlife.

2. QUANTITY: 15,000 sets (2,000 by March 9, 2026 / remaining 13,000 by April 1, 2026 or sooner)

3. SPECIFICATIONS: This project is for 1-color (black) artwork to be printed on 2-sides of a folded (style A) remittance envelope. The remittance envelope is a 6-3/4in. This project offers a split delivery of 2,000 envelopes to be delivered by March 9th and the remaining amount by April 1st, or sooner.

A. ENVELOPE TYPE: #6-3/4 Remittance / folded (style A) / 6.5in x 3.625in

B. PRESSWORK: Two sided / one color (black) / no bleed

C. STOCK: White / 70lb dull / standard coated text (matte, satin, or velvet) / with gum or adhesive sealable flap

D. ARTWORK TO VENDOR: Final artwork contains raster and vector graphics and shall be provided to the vendor as a print quality pdf via email or vendor ftp site.

4. PRe-production: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife representative. Any items produced without review or agency sign-off is subject to payment penalty and delivery refusal. Requested changes by the ordering agency (Ohio Division of Wildlife) that result in additional charges or fees must be presented to the agency for approval and then submitted as a separate charge from the awarded PO price.

A. PROOF: A digital proof shall be provided to Chad Crouch via email at: chad.crouch@dnr.ohio.gov

B. PRESSCHECK: No onsite press check is required.

5. PACKING AND SHIPPING

A. PACKAGING: All envelopes are to be carton packed in quantities of 250, 500, or 1,000 envelopes per carton. Cartons may be packed into larger boxes for shipping. All shipping boxes must be 200 lb. corrugated cardboard or better. A single box may not exceed 40lbs.

B. SHIPPING: All deliveries are to arrive prior to 4pm, Monday through Friday only. No weekend or holiday deliveries accepted. Ship all finished stamps to:

Ohio Division of Wildlife Warehouse

Attn: Chad Crouch

1500 Dublin Rd.

Columbus OH 43215

SHIPPING: The means of transportation of the final product is at the vendors discretion. All costs associated with the shipping of this project are to be accounted for by the vendor and included into the final bid. The ODNR Division of Wildlife is NOT responsible for additional costs incurred for shipping which includes, but is not limited to, the return of damaged or sub-standard products or the refusal of delivery (prior to off load) based on on-site visual inspection.

C. WAREHOUSE CONTACTS: Please contact any number below prior to arrival to ensure site access and secure offload.

614-902-4193 (Keith McClaskey - Warehouse Clerk)

614-265-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

6. DEADLINE: The project offers a split delivery with 2,000 enveloped by March 9, 2026 if possible and the remaining amount delivered by April 1, 2026.

7. EXHIBIT:

LOT PRICE and INVOICING

1. LOT PRICE AWARD: There will be one (1) low lot total award made to the lowest responsive and responsible bidder meeting all bid specifications and requirements listed herein. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped and not used in the evaluation and any subsequent award.

2. INVOICING: All invoices are to be submitted DIRECTLY to the Ohio Financial Shared Services (FSS).

A. There are two options available to submit invoices to FSS:

i. Email: invoices@ohio.gov

ii. Mail: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

B. Please indicate the origin code “N22” on the invoice with the title/name of our agency.

This number is specific to the Ohio Division of Wildlife and will offer faster and thorough processing.

C. See the comment section of the awarded PO for specific invoice details and the most up-to-date information.