2026 Wild Ohio Magazine Issue 2 966171

STATE OF OHIO

Department of Natural Resources

Division of Wildlife

INVITATION TO BID

PROJECT TITLE: 2026 Wild Ohio Magazine Issue 2

PROJECT FEATURES: PRINTING, MAILING (USPS FULFILLMENT)

PROJECT NUMBER: PRO966171 (RTP0000007389 / SRC0000036799)

REQUIREMENTS: No Subcontracting Presswork

No Out of Country Presswork or Shipping

This project is time-sensitive and requires domestic production to ensure timely delivery.

SCOPE OF WORK

1. description: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide 47,000 copies of issue 2 of the 2026 Wild Ohio Magazine for use by the Ohio Department of Natural Resources Division of Wildlife by March 30, 2026. This project involves printing, binding, and mailing specifications.

2. QUANTITY: 47,000 total (Estimated 46,500 maximum to be mailed)

3. SPECIFICATIONS: This is a 36 total page 8.25in x 10in magazine, 32 pages of text PLUS cover, saddle stitched, printed four (4) color process. The final trimmed size must be 8.25 inches x 10 inches. UV coated cover. Presswork is not to be subcontracted.

A. PRESSWORK: Full color, full bleed, two-sided, saddle stitch.

a) Cover: 200 dpi, Clear gloss UV coating on outer cover except mailing address imprinted area.

b) Text: Minimum of 120 dpi.

B. PAGES: 36 total pages (32 text pages plus 4 cover).

C. SIZE: 8.25in x 10in (No under-sizing permitted).

D. STOCK: White, gloss coated, 92 brightness or better

a) Cover: 80# Cover stock, UV coating on outer cover only.

b) Text: 70# Text stock.

E. INK: Full color or four (4) color minimum process.

a) Addressing: One color (black), offset or digital, direct print or label adhered.

F. ARTWORK: Artwork contains vector and raster-based imagery. Finished file will be provided as an Adobe Acrobat file (pdf) with a High-Quality Press preset, single pages, using document bleed settings at 0.25in. with crop marks, and color conversion set to destination. No typesetting needed. Files will be provided via email or vendor ftp portal.

G. BINDERY: All magazines will be saddle stitched.

4. Pre-PRODUCTION: No production is to begin until all artwork has been approved by a ODNR or Division of Wildlife representative. Any items produced without review or agency sign-off is subject to payment penalty and delivery refusal. Requested changes by the ordering agency (Ohio Division of Wildlife) that result in additional charges or fees must be presented to the agency for approval and then submitted as a separate charge from the awarded PO price.

A. PRINT PROOF: Two (2) hard copy proofs are required. One (1) high resolution color match hard copy press proof is required for all pages of this book. This proof will be viewed for accuracy in color, graphic links, and layout -AND- One (1) low resolution color or black & white hard copy representing finished bindery and pagination.

In the event a ODNR representative cannot attend an onsite press check, a second high-resolution proof may be requested that will be retained by the client (Division of Wildlife) to ensure reasonable quality control was administered to the final product. If a second high-resolution proof is requested, then it must be provided by the vendor. Proofs shall be delivered to:

Ohio Division of Wildlife

Attn: Chad Crouch

2045 Morse Road. Bldg. G-2

Columbus, Ohio 43229-6693

B. PRESS CHECK: The opportunity for an on-site inspection of the press sheet is REQUIRED. If attended by representative(s) of ODNR, an approved press sheet will be required prior to production. No production sheets from any form prior to a signed approval from an ODNR representative will be accepted nor count towards the final quantity.

Vendors beyond 150 miles of 2045 Morse Road (Columbus, Ohio 43229) will be responsible for all costs associated with the travel and stay for two representatives at the standard GSA (General Services Admin) per diem rate at the time of bid submission.

5. FULFILLMENT AND MAILING: All mailing magazines must route through the USPS Citygate Office in Columbus, Ohio in accordance with permit stipulations (see 5-D). Vendor will be responsible for addressing in accordance with all USPS regulations.

A. MAILING LIST: The mailing list will be ready on March 13, 2026. A Microsoft Excel file containing the mailing list will be made available by the ODNR Division of Wildlife to the vendor (upon request). The vendor shall imprint or label mailing addresses including customer ID numbers on the back cover of each magazine in the space provided.

B. ALL MAGAZINES TO BE ADDRESSED WILL REQUIRE:

a) Imprint addresses and customer ID number, option of printing directly onto the magazine or use of a label,

b) CASS encoded address,

c) Zip + 4 Code sort,

d) Periodical Bulk Mail count/bundle,

e) Periodical Bulk Mail,

f) Permit Number 7701 pack/ticket bag, and must run

g) CASS report/NCOA prior to imprinting the addresses.

C. NCOA: The vendor is to process the mailing list provided through the NCOA database to ensure address accuracy.

D. DELIVERY & ROUTING: All mailing must route through the United States Post Office at 2323 Citygate Drive, Columbus, Ohio 43218. The vendor must provide a receipt or of delivery to the USPO that indicates date and weight delivered. All postage will be administered by the Division of Wildlife. Permit issued by proof the Columbus USPO.

E. PS FORM 3541: The vendor must supply a copy of PS Form 3541 (current version) showing the breakdown cost for this

mailing to Chad Crouch via email (pdf format).

H. ADDRESS CONTENT & FORMAT: The addressing for all magazines must be in accordance with USPS regulations. All addresses are to contain the following information: identification number, expiration date, first and last name, street address, city, state, and zip. Utilize the example below for address content and layout.

6. DELIVERY: Two locations in Columbus, Ohio – USPS Citygate Office and the Ohio Division of Wildlife Warehouse (see below).

A. Addressed Magazines (subscriptions): ALL addressed magazines must be delivered to the USPS Citygate facility on or before March 30, 2026. All mailing magazines MUST route through the United States Post Office at 2323 Citygate Drive, Columbus, Ohio 43218. It is the vendors responsibility to ensure USPS delivery guidelines are met for that facility.

B. Remaining Magazines (no addresses): Remaining magazines that are not mailed to subscribers are to be delivered to the Ohio Division of Wildlife's warehouse AFTER the mailing magazines are delivered to the USPS to ensure subscription coverage. Carton packed in standard 200lbs. test corrugated cardboard boxes in quantities of 100-200 magazines per box. Each box is to be labeled “Mar/Apr WildOhio, Issue 2 2026”.

SHIP BALANCE TO: ODNR Division of Wildlife Warehouse

Attn: Chad Crouch

1500 Dublin Rd.

Columbus OH 43215

WAREHOUSE CONTACT INFORMATION:

Please contact any staff member below prior to arrival to ensure site access and proper offload.

614-902-4193 (Keith McClaskey - Warehouse Staff)

614-256-7048 (Jason Gibbs - Warehouse Manager)

614-265-6339 (Chad Crouch - Project Manager)

All warehouse deliveries are to arrive prior to 4pm, Monday through Friday only. No weekend or holiday deliveries.

7. DEADLINE: March 30, 2026 or sooner.

8. COMPARABLES: The projects indicated below are actual jobs that were produced for the ODNR Division of Wildlife. These line items share key features and/or have identical specifications comparable to this projects scope of work.

Job# 966149/ SRC0000035743 - Wild Ohio Magazine 2026 Issue 1: 47,000qty / $23,876.00

Job# 966125 / SRC0000034829 - Wild Ohio Magazine 2025 Issue 6: 47,000qty / $24,158.00

Job# 966097 / SRC0000033512 - Wild Ohio Magazine 2025 Issue 5: 47,000qty / $23,312.00

LOT PRICE and INVOICING

1. LOT PRICE AWARD: There will be one (1) low lot total award made to the lowest responsive and responsible bidder meeting all bid specifications and requirements listed herein. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped and not used in the evaluation and any subsequent award.

2. INVOICING: All invoices are to be submitted DIRECTLY to the Ohio Financial Shared Services (FSS).

A. There are two options available to submit invoices to FSS:

a) Email: invoices@ohio.gov

b) Mail: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

B. Please indicate the origin code “N22” on the invoice with the title/name of our agency.

This number is specific to the Ohio Division of Wildlife and will offer faster and thorough processing.

C. See the comment section of the awarded PO for specific invoice details and the most up-to-date information.