4th of July Fireworks Display

Location:	Rhode Island
Posted:	Feb 14, 2025
Due:	Feb 25, 2025
Agency:	City of Woonsocket
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services L - Technical Representative Services
Solicitation No:	6306
Publication URL:	To access bid details, please log in.

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City of Woonsocket

4TH OF JULY FIREWORK DISPLAY

BID No. 6306

Prepared By:

City of Woonsocket

Dept. of Public Works

February 2025

CITY OF WOONSOCKET, RHODE ISLAND

INVITATION TO BID FOR:

“4TH OF JULY FIREWORK DISPLAY”

BID No. 6306

Dept. of Public Works

City of Woonsocket invites sealed bids, from prospective bidders, for the above-referenced project.

Bid Opening: Bids must be physically received at Woonsocket City Hall, Office of Purchasing, 169 Main

Street, Woonsocket, RI 02895 or uploaded electronically on “BidNet” before 2:00 p.m. on FEBRUARY 25,

2025. After the afore-mentioned time, electronic bids will be unlocked and physical bids will be publicly

opened and read aloud in Harris Hall, located on the 3rd floor of City Hall. All unofficial bid results will

be published and available for viewing online. Bids received after the deadline will not be accepted and

will be returned unopened to the sender.

Bid Submissions: Bids may be prepared and submitted electronically or physically. Electronic

submissions must follow the online instructions. Physical submissions must use the provided bid forms.

All written forms must be either typed or legibly printed, then signed and dated in blue or black ink.

Physical bids must be submitted in duplicate, placed in a sealed envelope and identified with the

following information: “4th of July Firework Display, Bid No. 6306” including the name of the company

submitting the bid. (Sealed Bid Label Form is attached for your use):

Project Components: The work generally includes, but is not limited to the following:

provide all pyrotechnics, pyrotechnic equipment, licensed and trained personnel, permits and

insurances relating to design, supply, installation and execution of a pyrotechnic fireworks display for

the July 4th celebration.

Project Timeline: The display will be held Thursday, July 3, 2025, with a rain date of Sunday, July 6, 2025

with the display being between 20 minutes and 30 minutes in duration.

Questions: Questions regarding this solicitation should be submitted via email to Ken Allaire, Purchasing

Agent, at ken.allaire@woonsocketri.org. The deadline to submit questions is February 21, 2025, prior to

4:30 p.m. Answers will be published online by the City in the form of an Addendum. Any questions

submitted after the deadline may not be considered. Do not contact any other City employee or official

regarding this solicitation.

Bid Review Period: In conformance with the terms and conditions of these specifications including the

Invitation to Bid and other documentary forms therewith, the Bidder hereby proposes, offers and

agrees, if this bid is accepted within sixty (60) calendar days from the date of bid opening, to do all

things necessary to fully perform and satisfy all terms, conditions and requirements of the subject

specifications.

Withdrawal of Bids: No bidder may withdraw their bid within sixty (60) days after the actual time

and date of the bid opening thereof.

Rejection of Bids: The City reserves the right to cancel this ITB, award on the basis of cost alone, accept

or reject any or all bids, in whole or in part. The City further reserves the right to waive as an informality

any irregularities contained in any bid not affecting substantial rights that may be in the City’s best

interest. Bids found to be technically or substantially nonresponsive at any point in the review process

will be rejected and not considered further. Any such decision will be considered final.

Bid Award: Upon selection of a winning contractor, the City of Woonsocket will send a bid award notice

to the awardee. The bid award notice will identify a point of contact from the City who will assist the

awardee in completing any pre-work requirements. Upon satisfactory meeting all of the obligations of

the pre-wok requirements, the City of Woonsocket will issue a “Notice to Proceed” for work to

commence.

Individuals requesting interpreter services for the hearing impaired should call the Finance Director at

401-762-6400 seventy-two (72) hours in advance of the bid opening deadline.

Thank you for your consideration of this invitation to bid and your participation in the sealed bid

process.

Published: February 13, 2025

Kenneth Allaire, Purchasing Agent

Sealed Bid Label

Cut along the outer border and affix this label to

your sealed solicitation envelope to identify it as

a “Sealed Bid”.

Sealed Bid Documents – DO NOT OPEN

BID NO.:

BID TITLE:

DUE DATE

TIME DUE:

6306

4TH OF JULY FIREWORK DISPLAY

FEBRUARY 25, 2025

Prior to: 2:00 p.m.

SUBMITTED BY:

(Name of Company)

DELIVER TO:

Woonsocket City Hall

Office of Purchasing

169 Main St.

Woonsocket, RI 02895

*Notice: The Date Due and Time Due as stated on this label and other forms contained herein may have been

updated vis issuance of Addenda against this project. It is the sole responsibility of the Contractor/Vendor to

monitor website postings regularly for any updates to the Due Date or Time Due via Addenda. This label nor other

original forms may not be updated. Contractor/Vendor may strike through and update the Due Date or Time Due

at their discretion to match any updates to these date that have been published via addenda.

Submissions received after the Due Date and Time Due will not be accepted at the sole discretion of the

Purchasing Agent.

CITY OF WOONSOCKET

INFORMATION TO BIDDERS

Preamble

The City of Woonsocket’s Purchasing Office may, from time to time, make updates to the information

contained herein when the Purchasing Agent determines that the bidding environment has changed and the

modifications are in the best interest of the City of Woonsocket to keep up with current trends and does not

require a formal public notice or hearing. Updated versions will be available online or in the Purchasing Office

located in Woonsocket City Hall.

1. PROPOSAL FORMS & DOCUMENTS

All Proposal documents for the City of Woonsocket can be accessed for free on the Bidnet website. In

addition, proposal documents may be requested by submitting a “Document Request Form” to the Purchasing

Agent. Documents requested to be sent by E-mail will be at no charge. A service fee will apply for each hard

copy document requested.

The Bidder will be the sole bearer of all costs associated with the preparation and submission of its bid.

Published solicitations do not commit the City to pay any costs incurred by any Bidder in conducting or making

the necessary studies or designs for the preparation thereof, or for procuring or contracting for the items to

be furnished in any submitted Proposal. The City is not responsible nor liable for any preparation or

submissions costs, regardless of the conduct or outcome of the bidding process.

The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the

City, shall be written in English. Supporting documents and printed literature that are part of the Bid may be

in another language provided they are accompanied by an accurate translation of the relevant passages into

English, in which case, for purposes of interpretation of the Bid, such translation shall govern.

Each submitted proposal shall be in accordance with the specifications and instructions contained herein.

Proposals must be completed either using the electronic form templates, when available, or the forms

attached to the solicitation.

All blank spaces on the forms must be filled in as required. If a space is not applicable, fill in that space with

“N/A”. Do not leave any spaces blank. No changes are permitted to any of the documentation unless the

change is accompanied by an approved addendum.

Proposals which are not complete, contain any omissions, erasures, alterations, additions or irregularities of

any kind, are subject to being rejected.

The Bidder shall prepare two (2) identical sets of submission documents. One (1) set of the submission

documents must be clearly marked as “ORIGINAL” and the other set clearly marked as “COPY.”

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BID #:	BID Name & Documents:	Dept:	Key Dates:
6306	4th of July Fireworks Display	Public Works	Bid Open Date: 2/25/25 @ 2:00 p.m.
			Questions Deadline: 2/21/25 @ 4:30 p.m.

4th of July Fireworks Display

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