Various Stormwater Improvements 2027 Proj. 10-26

LEGAL NOTICE
CITY OF LIMA, OHIO
2027 VARIOUS STORMWATER IMPROVEMENTS
PROJECT NO. 10-26
THE FOLLOWING LEGAL NOTICE IS TO RECEIVE BIDS FOR THE INSTALLATION
OF SEVERAL CATCH BASINS, INLETS, STORM SEWERS, AND A DETENTION
BASIN ALONG W. WAYNE ST., N. JAMESON AVE., W. GRAND AVE.,
SPENCERVILLE RD., AND AT 809 HOPE ST. IN THE CITY OF LIMA.
This project shall comply with the prevailing wage rates on Public Improvements in Allen County
and the City of Lima, Ohio as determined by the Ohio Department of Commerce, Industrial
Compliance Division, Bureau of Wage & Hour Administration. Current rates can be found at the
following web address: https://pwr.com.ohio.gov/
Bids are to be submitted in a sealed envelope, properly marked "2027 VARIOUS
STORMWATER IMPROVEMENTS" to the Auditor of the City of Lima, Ohio, attention
Purchasing Department, in the Municipal Center, 50 Town Square, Lima, OH 45801, before 10:00
a.m., Lima time, on October 28, 2026. The outside of the envelope should be properly marked to
indicate it is a bid, and the project name. The outside of the envelope not being properly marked
may result in the bid not being received by the Purchasing Department before the deadline and
could result in bid being disqualified. Bids will then be opened and read aloud.
This work shall be performed in accordance with plans and specifications available in the Public
Works Department 50 Town Square, Lima, OH 45801 (Phone 419-221-5288), and copies thereof
may be obtained at $20.00 for the plans and General Provisions (not refundable). The check shall
be made payable to The City of Lima, Ohio.
The proposal shall be accompanied by a proposal bond, with corporate surety or sureties
satisfactory to the City, or by certified check on a solvent bank. The amount of the bond shall be
one hundred percent (100%) of the proposal. The bond shall be given in favor of the City of Lima,
Ohio. The amount of the certified check shall be ten percent (10%) of the proposal. The certified
check shall be drawn payable to the order of the City of Lima, Ohio.
The City of Lima reserves the right to waive any bid or bid process irregularities which the City
determines in its sole discretion to be in favor, to reject any or all bids for any reason determined
to be appropriate in the sole discretion of the City, and to award the bid to the lowest and best
bidder meeting the City's needs as determined by the City at the City's sole discretion.
Estimate of Construction Costs: $110,920.00
Sharetta T. Smith, Mayor
Two Publications:
October 7th, 2026
October 14th, 2026

INSTRUCTIONS TO BIDDERS
DATE AND PLACE FOR OPENING PROPOSALS. Pursuant to the Legal Notice, sealed proposals
for performing the work will be received by the City of Lima, Ohio. At the time and place set forth in said
notice, they will be publicly opened and read; the awarding of the contract, if awarded, will be made by
the City of Lima as soon thereafter as practicable.
REGISTRATION OF BIDDERS. All bidders must register and purchase plans and specifications from
the City of Lima, Ohio. Plans and specifications can be purchased at 50 Town Square, Lima, Ohio at a
cost specified in the Legal Notice. Arrangements can be made to transmit plans and specifications to
registered bidders by calling 419-221-5288.
FORM FOR PROPOSALS. All proposals shall be made upon the blank forms of proposal attached
hereto, and should give the lump sum or unit prices for the work, and must be signed by the bidder in
accordance with the directions in the form of proposal.
OMISSION AND DISCREPANCIES. Should a bidder find discrepancies in, or omissions from the
drawings or other contract documents, or should he be in doubt as to their meaning, he shall at once notify
the Engineer who may send a written instruction to all bidders.
ACCEPTANCE OR REJECTION OF PROPOSALS. The City of Lima reserves the right to reject
any/or all proposals. Without limiting the generality of the foregoing, any proposal having erasures or
corrections in the price sheet may be rejected; any proposal in which unit prices are omitted or in which
unit prices are unbalanced may be rejected; any proposal accompanied by the insufficient or irregular
bond or certified check may be rejected.
PROPOSAL BOND OR CERTIFIED CHECK. The proposal shall be accompanied by a proposal
bond, with corporate surety or sureties satisfactory to the City, or by certified check on a solvent bank.
The amount of the bond or certified check shall be as set forth in the Legal Notice. The proposal bond or
certified check shall be forfeited if the said bidder fails to enter into contract with the City of Lima, Ohio;
and to furnish the required bond within ten (10) days after the notice of acceptance of the proposal, if the
award is made to said bidder.
The bond or checks of all except the lowest and best three (3) bidders will be returned on demand as soon
as the bids are canvassed. The bonds or checks of the three (3) lowest and best bidders will be held until
the execution of the contract and the furnishing of the required bond, after which they will be returned.
BONDING. Each successful bidder shall, at the time or the execution of the Contract, furnish: (a) A
corporate surety bond (performance bond) approved by the Auditor of the City of Lima in the amount of
one hundred percent (100%) of the contract as a guarantee of the faithful performance of the Contract;
and (b) A corporate surety maintenance and guarantee bond approved by the Auditor of the City of Lima
in the amount of one hundred percent (100%) of the Contract.

ACCEPTANCE OF PROPOSAL. Within forty-five (45) days after the opening of proposals, the City
of Lima will act upon the proposal. The acceptance of a proposal shall bind the successful bidder to
execute the contract and be responsible for liquidated damages as provided herein. The rights and
obligations provided for in the contract shall become effective and binding upon the parties only with its
formal execution by the City of Lima.
DAMAGES FOR FAILURE TO EXECUTE CONTRACT. Any bidder whose proposal is accepted
will be required to execute the contract within ten (10) days after the notice that the contract has been
awarded to him. Failure or neglect to do so shall constitute a breach of the agreement affected by the
acceptance of the proposal.
The amount of the proposal bond or certified check accompanying the proposal shall be retained by the
City as liquidated damages for such breach. In the event any bidder whose proposal shall be accepted
fails or refused to execute the contract, as herein provided, the City of Lima may, at their option,
determine that such bidder has abandoned the contract and thereupon his proposal and the acceptance
thereof shall be null and void and the City shall be entitled to liquidated damages as above provided.
TIME FOR BEGINNING AND COMPLETION. The Contractor shall commence work immediately
when conditions are suitable to start and to prosecute work in such a manner as to complete the project by
the date of completion shown in the proposal.
PRICES. The prices are to include the furnishing of all tools, labor, material, and equipment necessary
for the completion of the work, except as may be otherwise expressly provided in the contract documents.
INTERPRETATIONS AND ADDENDA. No oral interpretation shall be made to any bidder as to
meaning of any of the contract documents, or to be effective to modify any of the contract documents.
Every request for an interpretation shall be made in writing and directed to Engineering Division; 50
Town Square, Lima, OH 45801 or email at Engineering@LimaOhio.gov. Written requests must be
submitted six (6) business days prior to the published time for the opening of bids, excluding Saturdays,
Sundays, and legal Holidays.
UNIT PRICE. The unit prices specified in the "Total Unit Price" column will govern the awarding of
the contract. The contractor shall make the extension in "Total Item Price" column and shall also add up
the totals. However, the unit prices specified, together with approximate quantities shall determine the
total amount of the bid. If there is an error made in the extensions of the bidder, the total shall be
changed, as only the unit price shall govern.
AWARDING OF CONTRACT. The award of the Contract, if it is awarded, will be to the lowest and
best Bidder, whose qualifications indicate the award will be in the best interest of the City and whose
proposal complies with all the prescribed requirements. The Apparent Low Bidder shall be based on unit
prices of the Base Bid items. No Notice of Award will be given until the City Engineer has concluded
such investigations as he deems necessary to establish the responsibility, qualifications and financial
ability of the Bidders to do the work in accordance with the Contract Documents to the satisfaction of the

City within the time prescribed. The City reserves the right to reject the Proposal of any Bidder who does
not pass such investigation to the City Engineer's satisfaction. In analyzing Proposals, the City Engineer
may take into consideration unit prices.
INSURANCE. The Contractor shall procure and maintain, during the life of this Contract, Public
Liability Insurance and Vehicle Liability Insurance as per the specifications. Certificates of this insurance
must be submitted to the City before the Contract is executed.
The Contractor shall procure and maintain, during the life of this Contract, Property Damage Liability as
per the specifications. Certificates of this insurance must be submitted to the City before the Contract is
executed.
BIDDER REPRESENTS. The Bidder represents that he has read and understands the Documents: that
he has visited the Site and has familiarized himself with the conditions under which the Work is to be
performed; that he understands that no claim for additional compensation or extension of time will be
allowed because of alleged misunderstanding of Document or conditions at the Site; and that his Bid is
based on the materials, equipment and systems described in the Documents, without exception.