EMS Billing Services
| Location: | Arizona |
|---|---|
| Posted: | Jan 6, 2026 |
| Due: | Jan 22, 2026 |
| Agency: | City of Bisbee |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-002 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-002
|
| Bid Title: |
EMS Billing Services
|
| Category: | Finance |
| Status: | Open |
|
Attachment Preview
CITY OF BISBEE
NOTICE OF SOLICITATION
UNIFORM INSTRUCTIONS FOR PROPOSALS
EMS BILLING SERVICES
1. Introduction
The City of Bisbee is seeking sealed bids, proposals or statements of qualifications
(hereinafter collectively referred to as “proposals”) in the manner specified herein from
qualified contractors capable of providing the following goods and services: EMS
Billing.
2. SCHEDULE OF EVENTS
Submittal Due Date:
Thursday, January 22, 2026 at 4:00 PM
(Arizona, MST)
Submittal Location:
City of Bisbee
City Clerk Office
118 Arizona Street
Bisbee, AZ 85603
3. Nature of the Purchase
The specifications and descriptions of the work and materials required are described in
the attached “Specifications, Scope of Work or Requirements” that accompanies this
Notice.
4. Preparation of Proposal
4.1 It is the responsibility of the Contractor to examine the entire solicitation
and to seek clarification of any requirement that may not be clear. This solicitation
includes the City of Bisbee’s “Standard Terms and Conditions” and any “Special Terms
and Conditions” for this Contract, both of which will be incorporated into any Contract
between the City and the Contractor.
4.2 The City will not reimburse any costs incurred in developing, presenting
or providing this proposal. All materials and documents submitted in response become
the property of the City and will not be returned.
4.3 A proposal that is submitted to the City becomes a public record. If the
Contractor believes that any information included in a proposal should remain
confidential, the Contractor must specifically identify that information and its reasons. In
the event of any public request for this information, the City will provide the Contractor
with notice of this request and a reasonable opportunity to obtain a court order, at the
Contractor’s sole expense, protecting this information from release prior to making it
available.
4.4 The specifications stated in this solicitation are the minimum level
required. All proposals submitted must be for products or services that meet or exceed the
minimum level of all such specifications.
4.5 If brand names or specific products are identified in the specifications, the
Contractor may propose substantially equivalent alternatives. For any such proposal, the
Contractor must submit technical literature or detailed production information sufficient
to allow the City to evaluate the nature of the proposed product.
4.6 Prices shall be submitted on a per unit basis, by line item, when
applicable. The prices offered should not include applicable state and local taxes. The
City will reimburse the Contractor for applicable transaction or sales taxes, provided that
they are separately identified in any invoice. The Contractor will be responsible for the
payment of all applicable taxes.
4.7 Any exceptions that are included with the proposal shall be submitted in a
clearly identified separate statement by which the Contractor specifically identifies the
precise terms to which any exception is made and describes any alternative offer, if
applicable. Any exception that is not clearly identified will be without force and effect.
An attached preprinted form of contract or the Contractor’s standard terms will not be
considered to be a specific statement of exception.
5. Submission of the Proposal
5.1 Sealed proposals must be in the actual possession of the City Clerk on or
prior to the exact time and date indicated in the Schedule of Events. Late proposals will
not be considered.
5.2 Sealed proposals must be submitted in a sealed envelope or container with
the following information clearly indicated on the outside:
a. Name of the Solicitation, as indicated by the City.
b. Name and address of the Contractor
5.3 A proposal shall be submitted in writing, by a paper document that is
printed, typed or in ink. Proposals submitted directly to the City by electronic means, by
facsimile, electronic mail, or otherwise, shall not be accepted. Any substitute for any
document forms provided with this Notice must be legible and must contain the same
information requested by any such form.
5.4 A proposal may be withdrawn upon the submission of written, signed
request submitted by the Contractor prior to the due date and time. A proposal may not be
amended or withdrawn after the due date and time.
6. Award of the Contract
6.1 The City reserves the right to waive any immaterial defect or informality
in a proposal; to reject any or all submittals or portions thereof; to reissue this Notice; and
to award this Contract on a partial basis, if in the best interests of the City.
6.2 Unless otherwise stated, this Contract will be awarded to the lowest
responsive, responsible bidder who has demonstrated the ability to
perform as required.
6.3 Factors that will be considered in making this award include technical
capability of the Contractor, performance history, demonstrated
availability of the necessary people and equipment, price and timeliness of
the performance.
7. Certification
7.1 By signing and submitting this Offer, the Contractor certifies that this
submission did not involve any collusion or other anti-competitive practice; that the
Contractor will not discriminate against any employee, applicant, or customer in violation
of applicable state and federal law; and that the Contractor has not given, offered to give
and will not give any economic opportunity, future employment, gift, loan, gratuity, trip,
favor or discount to any City employee or official in connection with this Proposal.
7.2 The Contractor further certifies that the individual signing this Proposal
has the authority to make a binding legal commitment on behalf of the Contractor to
perform and deliver everything that is required in connection with this Proposal. Unless
otherwise stated in the Contract Documents, the Offer shall be effective for a period of
thirty (30) days.
OFFER
TO THE CITY OF BISBEE:
The undersigned hereby offers and agrees to furnish the materials and/ or services
requested in compliance with all of the terms, conditions, specifications, and other
descriptions of the work associated with this proposal. The Contractor certifies that he or
she has read, understands and will fully and faithfully comply with this Contract, its
attachments and any referenced documents. The Contractor also certifies that the prices
offered were independently developed without consultation with any of the other bides or
potential bidders.
______________________________
Authorized Signature
_____________________
Date
Printed Name and Title
________________________________________________
Company Name
Address
City, State and Zip Code
Telephone Number(s)
Company’s Fax Number
Email Address
________________________________________________
________________________________________________
_______________________________________________
________________________________________________
________________________________________________
________________________________________________
ACCEPTANCE OF OFFER
NOTICE OF AWARD
The Offer is hereby accepted by the City of Bisbee. This document shall also constitute
notice of award of this Contract to the Contractor.
The Contractor is now bound to sell the materials or services identified in this Notice of
Solicitation, subject to all terms, conditions, specifications, amendments, and other
associated documents and the Offer.
This Contract shall henceforth be referred to as Contract EMS Billing Services. The
Contractor has been cautioned not to commence any billable work or to provide any
materials or services under this Contract until the Contractor receives a formal notice to
proceed from the City of Bisbee.
City of Bisbee
By _____________________
Its: _____________________
Date: _________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...) is seeking a Contractor to provide the Emergency Medical Services (EMS) Section ...
City of Tucson
Bid Due: 6/22/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.