RFQ - Used Utility Vehicles

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Description.: Used Utility Vehicles
Deliver Completed Bid to:
Tennessee Tech University Date: August 27, 2026
Purchasing and Contracts Office
Derryberry Hall, Suite 301 RFQ Coordinator: Tina Girdley
Box 5144, 1 William L. Jones Dr. Phone: 931.372.6350
Cookeville, TN 38505-0001 Email: tgirdley@tntech.edu
www.tntech.edu/purchasing Fax: 931.372.3727
Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on
September 23, 2026.
Bid is subject to the RFQ - Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement
to these terms and conditions, which cannot be waived.
Special Bid Instructions:
1. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php
2. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:
https://www.tntech.edu/purchasing/howto.php
3. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are
listed according to fiscal year then by date of bid opening.
THIS IS NOT AN ORDER
REQUEST FOR QUOTATION
Please bid to provide two (2) used utility vehicles to Tennessee Tech University.
The use of the name of a manufacturer and/or model is meant to establish minimum per performance standards
and does not restrict Bidder to that manufacturer. Equivalent products from other manufacturers will be considered.
Specifications: Please mark with an "X" to the left of specifications if it meets such specifications. If it does not
meet the specifications, leave the line blank. If it exceeds what is specified, put "Exceeds" in the blank and indicate
the capabilities to the right of the specifications.
Quantity Two (2) - Used Utility Vehicles
General Requirements
_____ Used Utility Vehicle
_____ Engine metered hours not to exceed 1,000 hours
_____ Gas engine
_____ Hydraulic dump bed

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Description: Used Utility Vehicles
_____ Cab with doors
_____ Heated cab
_____ Headlights
Dimensions
_____ Overall width not to exceed 62 inches
_____ Overall length with bed not to exceed 132 inches
_____ Base weight not to exceed 1,400 lbs
_____ Gross vehicle weight not to exceed 4,000 lbs
_____ Ground clearance minimum 7 inches
_____ Wheelbase minimum 68 inches
Suspension & Steering
_____ Independent dual A-frame front suspension with dual coil springs and shocks
_____ DeDion weight-carrying rear axle with independent leaf springs and shocks
_____ Hydraulic power steering
Drivetrain & Brakes
_____ 3-speed manual transmission
_____ Four-wheel hydraulic brakes
Tires
_____ Minimum 50% tire life remaining
Capacity
_____ Cargo capacity minimum 2,790 lbs (4WD) or 2,849 lbs (2WD)
Miscellaneous
_____ Must include delivery to Tennessee Tech University, Facilities Services, 220 West 10th Street, Cookeville,
TN 38505
_____ Must provide year, make, model, and current engine hours
_____ Must include photographs of actual unit being quoted
_____ Must disclose any known mechanical defects
_____ Must include warranty, if any
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Description: Used Utility Vehicles
Please bid the following:
Vehicle #1:
Year Quoted: ____________________________
Make Quoted: ____________________________
Model Quoted: ____________________________
Engine Hours: ____________________________
Warranty Information: ________________________
Cost Vehicle #1: $___________________________
Vehicle #2
Year Quoted: ____________________________
Make Quoted: ____________________________
Model Quoted: ____________________________
Engine Hours: ____________________________
Warranty Information: ________________________
Cost Vehicle #2: $___________________________
Cost Summary
Vehicle #1: $
Vehicle #2: $
Delivery: $
Total Delivered Cost: $
Specify delivery time: __________ days after receipt of order.
Note: Tennessee Tech reserves the right to inspect any vehicle offered prior to award and to reject any vehicle
determined to be in unsatisfactory condition.
RFQ Communications. Interested parties must direct all communication regarding this RFQ by email to the RFQ
Coordinator, Tina Girdley, who is Tennessee Tech's only official point of contact for this RFQ. Unauthorized contact
regarding this RFQ with employees or officials of Tennessee Tech other than the RFQ Coordinator named above
may result in disqualification from this procurement process.
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Description: Used Utility Vehicles
SALES AND USE TAX. Before the Purchase Order/Contract, resulting from this RFQ, is signed, the apparent
successful bidder must be registered or exempted from registration with the Department of Revenue for the collection
of Tennessee sales and use tax. The State shall not approve a contract unless the Bidder provides proof of such
registration or exemption. The foregoing is a mandatory requirement of an award of a contract pursuant to this
solicitation.
Termination for Convenience
Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least
thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive
compensation for satisfactory, authorized services completed as of the termination date, but in no event shall
Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.
Illegal Immigrants
Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the
performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the
services of illegal immigrants in the performance of the Contract.
Debarment
Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this
transaction by any State or Federal department or agency.
Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should the University cease
doing business with the Bidder selected via this RFQ process.
COMPLETE INFORMATION AND SIGN BID BELOW.
________________________________________________ ____________________________________
Bidding Entity's Name Name of Contact Person (Printed)
________________________________________________ ____________________________________
Address Phone/Fax
________________________________________________ ____________________________________
City, State, Zip Email
________________________________________________ _____________________________________
Authorized Signature of Bidder Date
Name & Title of Signatory (printed): _____________________________________________________
Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer
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