169 - Apparel

INVITATION TO BID
Page 1of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158984 RFB 6004 202600000000169 APPAREL
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 20, 2026 3:00 PM 6004 April 20, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 First Tactical Performance Short Sleeve Polo# 112509 5.00000 /
EA
COLOR-FRENCH BLUE- SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE First Tactical Short
Sleeve Performance POLOS :
Women's #122509 -Color FRENCH BLUE , Men's #112509 - Color French BLUE ; price must include embroidery fee and A CEMS Crisis
Response Tape embroidered . NO SUBSITUTION. CEMS Crisis Response Tape embroidery MUST BE DESIGNED & PROVIDED BY
THE VENDOR. Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST .
First Tactical is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response
Department within the division of EMS.
Bidder must be an authorized distributor for the First Tactical brand.
**A letter from the manufacturer, with First Tactical letterhead, must be submitted with the bid stating they are an authorized distributor Or
your bid will be omitted.
.** Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have
available sizes for the fittings for personnel.
Polo Shirt must include (1) one Community Crisis Response tape embroidery, (that the vendor must provide & be designed by the vendor)
and placed on left side of the shirt/chest, on the right side of the shirt/chest, Embroidery in white must include the Rank of personnel and
badge number underneath the rank. The tape embroidery font, size and color must be approved by the Commissioner of EMS or designee,
pictures will be provided of the tape /artwork with the bid for potential bidders of the uniform items.
SPECIFICATIONS: 6.5 oz 100% Polyester, Snag resistant, Fade resistant, shrink & wrinkle resistant with melamine buttons, naturally
moisture wicking, with an antimicrobial finish, innovative pen pockets, tapered fit, incorporates three mic/media/pen/eyewear loops at
shoulders and bottom of front placket.
ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the
Division of EMS to the buyer to be attached to the bid for potential bidders.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 2 First Tactical Performance Long Sleeve Polo# 111503 & 5.00000 /
121503 EA

INVITATION TO BID
Page 2of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158984 RFB 6004 202600000000169 APPAREL
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 20, 2026 3:00 PM 6004 April 20, 2026 3:00 PM
SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE First Tactical Long Sleeve Performance POLOS :
Women's #121503 -Color FRENCH BLUE , Men's #111503 - Color French BLUE ; price must include embroidery fee and A CEMS Crisis
Response Tape embroidered . NO SUBSITUTION. CEMS Crisis Response Tape embroidery MUST BE DESIGNED & PROVIDED BY
THE VENDOR. Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST .
First Tactical is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response
Department within the division of EMS. Bidder must be an authorized distributor for the First Tactical brand.
**A letter from the manufacturer, with First Tactical letterhead, must be submitted with the bid stating they are an authorized distributor Or
your bid will be omitted..
** Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have
available sizes for the fittings for personnel.
Polo Shirt must include (1) one Community Crisis Response tape embroidery, (that the vendor must provide & be designed by the vendor)
and placed on left side of the shirt/chest, on the right side of the shirt/chest, Embroidery in white must include the Rank of personnel and
badge number underneath the rank. The tape embroidery font, size and color must be approved by the Commissioner of EMS or designee,
pictures will be provided of the tape /artwork with the bid for potential bidders of the uniform items
SPECIFICATIONS: 6.5 oz 100% Polyester, Snag resistant, Fade resistant, shrink & wrinkle resistant with melamine buttons, naturally
moisture wicking, with an antimicrobial finish, innovative pen pockets, tapered fit, incorporates three mic/media/pen/eyewear loops at
shoulders and bottom of front placket.
ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the
Division of EMS to the buyer to be attached to the bid for potential bidders.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 3 5.11 STRYKE PANT W/FLEX TAC # 64386 (Coyote) 10.00000 /
EA
SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE
5.11 Tactical TDU Pants - Mfr.: 5.11 Tactical, Inc., Style#: 64386 (Women), 74369 (Men) Color: Coyote (120) NO SUBSITUTION. -
Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST . Vendor must be available
within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have available sizes for the fittings for
personnel.
5.11 brand is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response Department
within the division of EMS. Bidder must be an authorized distributor for the 5.11 Tactical brand.
**A letter from the manufacturer, with 5.11 Tactical letterhead, must be submitted with the bid stating they are an authorized distributor. Or
your bid will be omitted.

INVITATION TO BID
Page 3of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158984 RFB 6004 202600000000169 APPAREL
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 20, 2026 3:00 PM 6004 April 20, 2026 3:00 PM
SPECIFICATIONS: 65% POLYESTER, 35% COTTON Flex-Tac mechanical stretch ripstop 6.8 oz, DWR CO finish. Articulated knees
with knee pad pocket, Bar tacking at major seams & stress points, 12 pockets sized for tactical use, YKK zippers & Prym snaps, 5.11 5.11s
signature angled cargo pockets with its distinctive oblique pleats, exclusive rounded corners, asymmetrical pocket flap and original arc
stitching.
ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the
Division of EMS to the buyer to be attached to the bid for potential bidders.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 4 CEMS COMMUNITY CRISIS RESPONSE TAPE FOR S/ 5.00000 /
S & L/S POLO'S EA
CEMS COMMUNITY CRISIS RESPONSE TAPE- CEMS Crisis Response Tape embroidery FOR SHORT SLEEVE AND LONG
SLEEVE PERFORMANCE POLO SHIRTS FOR THIS BID. Women's #122509 -Color FRENCH BLUE , Men's #112509 - Color French
BLUE ; Women's #121503 -Color FRENCH BLUE , Men's #111503 - Color French BLUE ; COMMODITY LINES #1 & #2- MUST BE
DESIGNED & PROVIDED BY THE VENDOR & BE ON PLACED ON THE LEFT SIDE OF THE SHIRT/CHEST.. The tape embroidery
font, size and color must be approved by the Commissioner of EMS or designee, pictures will be provided of the tape /artwork with the bid
for potential bidders
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 5 EMBROIDER RANK & BADGE NUMBER 5.00000 /
EA
EMBROIDER RANK & BADGE NUMBER Embroidery FOR SHORT SLEEVE AND LONG SLEEVE PERFORMANCE POLO
SHIRTS FOR THIS BID. FOR Women's #122509 -Color FRENCH BLUE , Men's #112509 FOR COMMODITY LINES #1 & #2-
Embroidery in white must include the Rank of personnel and badge number underneath the rank, embroidery font, size and color must be
approved by the Commissioner of EMS or designee.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)

INVITATION TO BID
Page 4of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158984 RFB 6004 202600000000169 APPAREL
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 20, 2026 3:00 PM 6004 April 20, 2026 3:00 PM
1701 Lakeside Ave.
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 5of 5
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
158984 RFB 6004 202600000000169 APPAREL
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
April 20, 2026 3:00 PM 6004 April 20, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR
THE First Tactical Long Sleeve & Short Performance POLO'S and 5.11 Stryke
Pants :
QUALITY: Seller warrants that (1) the goods to be supplied pursuant to
this agreement which results from this proposal are new, fit, and
sufficient for the purpose intended; (2) the goods are merchantable, of
first line quality and free from defects, whether patent or latent, in
material or workmanship; and (3) the goods sold to the city pursuant to
an agreement which may result from this proposal conform to the
specifications.
The Division of EMS reserves the right to reject and return to the vendor
any garment or item which is not made in accordance with the
specifications of this document. While these specifications are not to be
construed as requiring individually custom-tailored garments or parts
unless so stated, final fit must be satisfactory and acceptable to the
Commissioner of EMS or designees. Each uniform item shall be
subjected to inspection after completion. It shall be the duty of the said
inspector to require the successful bidder to comply with these
specifications in every particular.
Bidders must have been engaged in the business of safety equipment
sales for a period of not less than five (5) years continuously next
preceding the date of this bid, or if a corporation or partnership, it shall
have been engaged in such business for a similar period under the same
management, at the date of submitting this bid. Requests for permission
to deviate in any manner from any part of these specifications must be
made in writing, explaining the reasons for such a request together with
a full description of the material or procedure being suggested as a
substitution. If the request to deviate pertains to cloth or material,
samples with detailed specifications shall be submitted for
consideration.

Any deviation from any part of these specifications whatsoever must be
first authorized and approved by the Commissioner of EMS or
designees. : In the event that it becomes necessary for an employee to
return an item(s) because the wrong size, style or color is shipped, the
goods are damaged in shipment, of there is a defect in materials or
workmanship, the Logistic Sergeant will contact the vendor. The vendor
will provide returned goods authorization within 2 business days the
expense of which will be incurred by the successful bidder.

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.