162 - Fire & Security Alarm Monitoring of CWD Facilities
| Location: | Ohio |
|---|---|
| Posted: | Apr 15, 2026 |
| Due: | Apr 30, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
162 - Fire & Security Alarm Monitoring of CWD Facilities
File Number: 162
Closing Date: April 30, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
JGilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Joesph Novak
216-348-7277
joe_novak@city.cleveland.oh.us
Procurement Folder
158785
RFB No.
RFB 2002 202600000000162
RFB Description
Fire & Security Alarm Monitoring of CWD Facilities - 2026/27
RFB Closing Date/Time
April 30, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
April 30, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Monitoring of CWD Facilities' Fire Alarm Systems
Item Quantity/
UOM
17.00000 /
EA
Event Date
Service
Dates
Catalog
Discount
The Department of Public Utilities Risk Management Group has Prepared this Solicitation to issue a Invitation to Bid for Quoted Services
for the Continuation of Fire & Security Monitoring at Various Cleveland Water Properties. The Services include "Open" and "Close"
Reports as Programming Allows and Any Additional Programming and Labor Required to Continue Monitoring Services at Seventeen (17)
Existing Cleveland Water Properties.
Coverage: 07/01/2026 to 06/30/2027
Vendor to Quote Cost per Location: $__________ x 17 locations = $_______________
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
************PLEASE SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS************
.
Ship To:
Vendor Response
Various Locations
Various Locations
Various Locations
Cleveland, OH 44114
Unit Price
$
Extension
$
Delivery Days
Day(s)
Group/
Line#
Commodity Description
1 / 2 Unexpected Repairs Labor, Time and Materials/Parts
Item Quantity/
UOM
Service
Dates
From 2026-07-01
To 2027-06-30
Labor, Time and Materials/Parts - Needed to Repair Any Unknown Issues Resulting in the Interruption of Service.
Catalog
Discount
*****Line Item WILL Not Exceed $4,400.00*****
Vendor to Quote as Follows:
1. Travel Time from Business to DPU Facility: $__________
2. Labor Rate: Monday - Friday, 8:00 a.m. to 4:30 p.m.: $_____________
3. Labor Rate: Monday-Friday after 4:30 p.m.: $____________
INVITATION TO BID
(This is not an order.)
Page 2 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Joesph Novak
216-348-7277
joe_novak@city.cleveland.oh.us
Procurement Folder
158785
RFB No.
RFB 2002 202600000000162
RFB Description
Fire & Security Alarm Monitoring of CWD Facilities - 2026/27
RFB Closing Date/Time
April 30, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
April 30, 2026 3:00 PM
4. Labor Rate: Weekends/Holidays/Emergencies: $_____________
5. Material/Parts Discount: ___________%
*****Vendor to Indicate Discount from Published List Price*****
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
************PLEASE SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS************
.
Ship To:
Vendor Response
Various Locations
Various Locations
Various Locations
Cleveland, OH 44114
Contract Amount
$
Group/
Line#
Commodity Description
1 / 3 Monitoring of CWD Facilities' Fire Alarm Systems
CELLULAR MONITORING RICHFIELD PUMP
Item Quantity/
UOM
1.00000 /
EA
Service
Dates
Catalog
Discount
The Department of Public Utilities Risk Management Group has Prepared this Solicitation to issue a Invitation to Bid for Quoted Services
for the Continuation of Fire & Security Monitoring at Various Cleveland Water Properties. The Services include "Open" and "Close"
Reports as Programming Allows and Any Additional Programming and Labor Required to Continue Monitoring Services at One (1) Existing
Cleveland Water Properties.
Coverage: 07/01/2026 to 06/30/2027
Vendor to Quote Cost per Location: $__________ x 1 Location = $_______________
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
************PLEASE SEE ATTACHMENT FOR ADDITIONAL DETAILS & SPECIFICATIONS************
.
Ship To:
Vendor Response
Various Locations
Various Locations
Various Locations
Cleveland, OH 44114
Unit Price
$
Extension
$
Delivery Days
Day(s)
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Joesph Novak
216-348-7277
joe_novak@city.cleveland.oh.us
Procurement Folder
158785
RFB No.
RFB 2002 202600000000162
RFB Description
Fire & Security Alarm Monitoring of CWD Facilities - 2026/27
RFB Closing Date/Time
April 30, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
April 30, 2026 3:00 PM
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
Response Type
1 / 1 Lowest and best bidder under Chapter 181 C.O.
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 4 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Joesph Novak
216-348-7277
joe_novak@city.cleveland.oh.us
Procurement Folder
158785
RFB Closing Date/Time
April 30, 2026 3:00 PM
RFB No.
RFB 2002 202600000000162
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Fire & Security Alarm Monitoring of CWD Facilities - 2026/27
Department/Division Public Bid Opening Date/Time
2002
April 30, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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