Fence Repairs, Installation, and Supplies

City of Tulsa Finance Department
Invitation for Bid (IFB)
TAC 217G
Supplies or Services Requested: Fence Repairs, Installation, and
Supplies
Department: Asset Management
NIGP Commodity Code(s): 330-15, 330-58, 988-15
Solicitation Schedule
EVENT DATE
IFB Issue Date 10/07/2026
MANDATORY Pre-Bid Conference 10/13/2026 at 1:00 PM CT
175 E 2nd St S, Tulsa, OK 74103
14th Floor Information Exchange Conference Room
Deadline for Questions 10/19/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 10/28/2026
Either mailed or delivered to City Clerk address. Bids are
open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Angie Tune, Senior Buyer | atune@cityoftulsa.org
All questions should be emailed with TAC 217G on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above), and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.

TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to provide Fence Repairs, Installation, and Supplies
for use by the Asset Management Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards.
To do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids for Fence Repairs, Installation, and Supplies for use by the Asset
Management Department.
Seller Qualifications
* Bidders must have experience in providing the type of service specified herein for a minimum of
three (3) years from date of Bid opening.
* Bidder must be an independent contractor and in no way classified as a City of Tulsa employee.
* Bidder must be familiar with this type of work and have the necessary equipment and personnel
to perform the work within the specified time.
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
Bidder Requirements:
* Seller will be responsible for all labor, equipment, and material/supplies required.
* Seller will be responsible for compliance with all applicable federal, state, and municipal laws
and ordinances.
* Seller and Seller's supervisors must be able to communicate in the English language, both written
and verbal. Seller or Seller's supervisor shall be on the work site at all times while work is being
performed under this Agreement.
* Seller shall be responsible for the character and actions of their employees at all times while
working on this Agreement. Any disrespectful or discourteous actions toward the public will not
be tolerated.
* Seller must begin work within 10 (ten) working days of notification of work assignment by the City
of Tulsa Authorized Representative.
* Seller must submit detailed, itemized invoices to support claims for each work authorization. The
invoices must include the address where the repairs or installation was performed, a description
of the repairs or installation performed, the labors hours being charged for the work and a list of
the materials used with pricing on all items.
Secondary or Back-Up Source:
The City reserves the right to purchase from a secondary or back-up source to be used in the event
of failure of the primary source(s) ability to supply the full needs of the City.
Award:
Bidders must bid all items for the Bid to be considered for award.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
1. SPECIFICATIONS FOR NEW FENCE INSTALLATION:
Fence Materials:
Fence fabric gauge, mesh, and finish shall be specified by the City of Tulsa Authorized
Representative from the materials listed in Exhibit A.
Line Posts:
Galvanized 2" OD Schedule 40 pipe for 4' or 5' fence. Galvanized 2-3/8" OD Schedule 40 pipe for
6' fence. Posts to be equipped with 9-gauge aluminum ties on 14" centers.
Gate and Terminal Posts:
End, corner, pull posts shall be 2-3/8" OD Schedule 40 galvanized pipe for 4' and 5' gates; 2-7/8"
for 6' gates. Where gates widths are over 8', posts shall be 3", for 4' and 5'; and 4" for 6' gates.
Fabric shall be attached to terminal posts by use of 14" x 34" diameter bolts and nuts, or by integrally
weaving wire to posts in formed lock loops. Pipe posts shall have cast iron or pressed steel top of
standard design. Terminal posts must be able to support a minimum of 380 lbs. of force
concentrated at a point of 6' above ground level.
Braces:
Same material as top rail and trussed from line posts back to terminal posts with 3/8" galvanized
rod complete with truss tightener.
Bottom Tension Wire:
Wire shall be #7-gauge spring coil tension, fastened to chain link fabric with #11-gauge hog ring
on 24" centers. Coating to match fabric furnished.
Top Rail:
1-5/8" OD galvanized pipe. Fabric to be tied to top rail every 24" with #9-gauge aluminum tie wire.
The top rail must be able to support a minimum weight of 190 lbs. of force concentrated between
two (2) posts set 10' apart.
Rail Couplings:
6" long sleeve type galvanized.
Stretcher Bars:
Steel, 3/16" x 34" or acceptable equivalent, galvanized.
Gates:
4', 5', and/or 6' in height. Shall be swing-type hinges to swing at least 90 degrees from closed to
open, complete with hinges, frames, latches, stops, keepers, fabric, and braces. Gate leaves shall
have intermediate members and diagonal truss rods as required for rigid construction and free
from sag or twist. Joints between frame end members shall be made by welding or by means of
heavy fittings, rigid and watertight. Frame coating and fabric for all gates shall be the same as
adjacent fencing. Fabric shall be attached to frame ends by stretcher bars, bolt hooks, or other
mechanical means. Hinges shall be heavy pattern with large surfaces that won't twist or turn under
action of the gate. Latches for the double-leaf gates shall be plunger bar-type, full gate height, and
arranged to engage the gate stop. All latches shall be arranged for padlocking from both sides of
the gate. Gates shall be installed so that they cannot be removed without disassembly of the
hardware. Hardware attachment bolts shall be penned so that removal will be difficult.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
Posting Spacing:
All posts shall be plumb and unless otherwise required spaced a maximum 10' apart. Clearance
underneath the fence shall not exceed 2" unless specifically approved by the City.
Foundations:
Where posts are set in earth, concrete foundations 36" deep shall be provided. Concrete
foundations shall be circular and not less than 10" in diameter for line posts, and with a diameter
not less than the post OD plus 9" for terminal and gate posts.
2. SPECIFICATIONS FOR NEW PRIVACY FENCE INSTALLATION:
Fencing Materials:
* The fence pickets shall measure 1" x 4" and be cedar. They shall also have a top design of either
Dog-ear or Gothic as designated by the City. The fence posts shall measure 4" x 4" and be
treated. The gate posts shall measure 4" x 4" and be treated. The back rails shall measure 2" x
4" and be treated.
* 4' fences shall have two (2) back rails. 6' fences shall have three (3) back rails. 8' fences shall
have four (4) back rails.
* Nails used in assembly of any fence shall be either galvanized or zinc plated.
Gates:
4', 6', or 8' in height. Shall be swing-type hinges to swing at least 90 degrees from closed to open,
complete with hinges, frames, latches, stops, keepers, fabric, and braces. Gate leaves shall have
intermediate members and diagonal truss rods as required for rigid construction and free from sag
or twist. Hinges shall be heavy pattern with large surfaces that won't twist or turn under action of
the gate. Latches for the double-leaf gates shall be plunger bar-type, full gate height, and arranged
to engage the gate stop. All latches shall be arranged for padlocking from both sides of the gate.
Gates shall be installed so that they cannot be removed without disassembly of the hardware.
Hardware attachment bolts shall be penned so that removal will be difficult.
* The above specifics for gates shall apply to both walk gates and drive gates.
Post Spacing:
All posts shall be plumb and will be required to be spaced a maximum of 8' apart. Clearance
between the bottom of the fence and ground level shall be a minimum of 2". Clearance shall not
exceed 2" unless specifically approved by the City.
Foundations:
Where posts are set in the earth, a concrete foundation of 36" deep shall be provided. Concrete
foundations shall be circular and not less than 10" in diameter.
3. SPECIFICATIONS FOR NEW RAIL FENCE INSTALLATION:
Fencing Materials:
* The fence posts shall be round, measure 4" in diameter, and be treated. The gate posts shall be
round, measure 4" in diameter, and be treated. The rails shall be doweled, measure 4" in
diameter, and be treated.
* The staples used for attaching the fabric mesh shall be either galvanized or zinc plated.
* The fence fabric gauge, mesh, and finish, if used, shall be specified by the City of Tulsa
Authorized Representative from the materials listed in Exhibit A.
* The rail fences shall be 4' high with 2 horizontal rails.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
Gates:
4' in height. Shall be swing-type hinges to swing at least 90 degrees from closed to open, complete
with hinges, frames, latches, stops, keepers, fabric, and braces. Gate leaves shall have
intermediate members and diagonal truss rods as required for rigid construction and free from sag
or twist. Fabric mesh shall also line the gate. Hinges shall be heavy pattern with large surfaces
that won't twist or turn under action of the gate. Latches for the double-leaf gates shall be plunger
bar-type, full gate height, and arranged to engage the gate stop. All latches shall be arranged for
padlocking from both sides of the gate. Gates shall be installed so that they cannot be removed
without disassembly of the hardware. Hardware attachment bolts shall be penned so that removal
will be difficult.
* The above specifics for gates shall apply to both walk gates and drive gates.
Post Spacing:
All posts shall be plumb and will be required to be spaced 8' apart. Clearance between the bottom
of the fence fabric mesh and ground level shall be a minimum of 2". Clearance shall not exceed
2" unless specifically approved by the City.
Foundations:
Where posts are set in the earth, a concrete foundation of 36" deep shall be provided. Concrete
foundations shall be circular and not less than 10" in diameter.
4. SPECIFICATIONS FOR MISCELLANIOUS FENCE REPAIR:
* Replacement fence fabric or other materials used in repairs must be of the same gauge, mesh,
type, and finish of that being replaced.
* All other material that needs repaired or replaced shall be of new installation specifications.
ESTIMATES:
All new installations or repairs of fence already installed must be submitted to the user department
with an estimate for review and approved before work begins.
ESTIMATES MUST CONTAIN, A MINIMUM OF THE FOLLOWING INFORMATION:
1. User department and address
2. Description of project
3. Product quantity and description
4. Unit price of product
5. Total price of estimated
6. Project completion date, delivery date, or pick-up date
PURCHASE ORDERS, INVOICING, AND PAYMENT:
The City will issue blanket-type purchase orders for the various City agencies. Seller shall furnish
the user department one (1) copy of the itemized delivery ticket. Invoices are to be sent to
APInvoices@cityoftulsa.org for payment.
INVOICES SHALL CONTAIN AS A MINIMUM, THE FOLLOWING INFORMATION:
1. User department and address
2. Purchase Order number
3. Delivery Ticket number (if not the same as invoice number)
4. Product quantity and description
5. Unit price of product
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
6. Total price of invoice
7. Delivery date or pick-up date
8. Bid number
Invoices for blanket purchase orders shall not exceed the dollar amount shown on the purchase
order.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
III. BID SUBMISSION INSTRUCTIONS AND INFORMATION
1. Bidder Registration: To ensure timely updates and alerts about business opportunities with the
City, interested Bidders should register as a Bidder with the City. To register, interested Bidders
should complete the City's vendor registration form by contacting vendorsupport@cityoftulsa.org
or check the City's "Selling to the City" Website.
2. Pre-Bid Conference: If a pre-Bid conference is required, see the first page for time and location.
Attendance Requirement
Attendance at the Pre-Bid Conference is required to submit a Bid. Please allow time to go through
Security to attend the Pre-Bid Conference.
3. Questions and Concerns: As You prepare Your Bid response, You may have questions or points
of clarification around this Solicitation. Any questions or comments about this Invitation for Bid
must be sent via e-mail to the buyer listed on the first page "Assigned Buyer" and be received at
least 10 Days prior to the Bid Submission Date. Please include the IFB Bid number (as
indicated on the title page) on all communications. Bidders may only communicate with the City
through the Assigned Buyer - communication with other City staff could result in disqualification.
4. Issuing of Addenda: The City may addend or amend its IFB at any time before the Bid
Submission Date. In addition to registering as a Bidder with the City, Bidders can check the
"Purchasing Bid Opportunities & Results" page on the City Website for the latest updates (linked
here). Any such amendments shall become a part of the Agreement. You must acknowledge
receipt of any Addenda or Amendments by writing in the issued Addenda numbers on Exhibit A -
Delivery and Pricing. City may reject any Bid that fails to acknowledge any Addenda or
Amendments.
5. Submission and Receipt of Bids: The City requires two completed Invitation for Bids: 1 Original
and 1 Copy. Each must be clearly labeled on the front sheet indicating "Original" or "Copy." Use
the Bidder Checklist to ensure Your Bid includes all required components. If a copy on electronic
media is also required, the box below will be checked.
Electronic Copy also required.
Bids must be received no later than 5:00 PM (CST) on the Bid Submission Date (see first page)
and delivered to:
City of Tulsa - City Clerk's Office
175 East 2nd Street, Suite 260
Tulsa Oklahoma 74103
Bids must be sealed and either mailed or delivered. The package, container, or envelope should
contain both of Your completed Bids, the original and the copy. Please use the provided label
on the last page of this IFB to clearly write the Bidder's legal name and Bid number on the outside
of the package, container, or envelope. No faxed or emailed Bids will be considered.
Bids received after the stated date and time will not be accepted. The timestamp clock located
at the City Clerk's Office on the second floor of City Hall at 175 East 2nd Street, Suite 260, Tulsa,
Oklahoma, 74103 is the City's official bid clock for this IFB. Timeliness of Bid submittals will be
determined using only this clock.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
Exceptions to Timeliness Requirement
The Purchasing Agent, at his/her sole discretion, may make exceptions only for the following
reasons:
* City Hall closed for business for part or all of the day on the date the response was due;
* If the Purchasing Agent deems it appropriate due to large-scale disruptions in supply chains
and the transportation industry that may have prevented delivery as required;
* If documented weather conditions caused the late delivery. You must provide documentation
of such weather to the satisfaction of the Purchasing Agent.
In the event that the Bid submittal is delivered after the time specified and does not meet the
exceptions listed above, the Bid will not be accepted and the submittal envelope will not be
opened.
The City will not be liable for delays in delivery of Bids to the City due to handling by the U.S.
Postal Service, or any other type of delivery service. The City reserves the right to postpone the
date and time for submittal of Bids at any time prior to the Bid Opening Date or to delay or
reschedule the Bid Opening Date for its own convenience.
The City reserves the right to cancel, revise, or amend this IFB and associated bidding
documents up to the time specified for receipt of Bids.
6. Bid Opening: All Bid openings are public and take place at 8:30 a.m. Thursday, the day after
Bids are due. The Bid openings are held in the City of Tulsa Council Meeting Room, 175 East
2nd Street, 2nd Floor, Tulsa, Oklahoma.
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TAC 217G | Fence Repairs, Installation, and Supplies | Issue Date: 10/07/2026
IV. BID EVALUATION AND AWARD
1. Bid Evaluation: The Assigned Buyer and departmental staff will work together to determine the
winning Bid. Generally speaking, the Bid award will go to the Lowest Secure Bidder: the Supply
or Service that can best meet the City's needs at the lowest cost. In addition to price and
specifications, the Buyer and departmental staff may also evaluate Bidder history and experience,
delivery time, maintenance requirements, and performance data, among other factors.
2. Bid Rejection or Withdrawal: The City may reject any or all Bids in whole or in part. Reasons a
Bid may be rejected include, but are not limited to the following:
* A submitted Bid does not contain all the necessary materials, signatures, and/or affidavits
(listed on the included checklist);
* The Bid does not meet specifications and requirements in some material way;
* The Bidder holds outstanding debt to the City;
* The Bidder adds additional terms and conditions that modify IFB requirements or attempt to
limit Bidder's liability to the City.
City reserves the right to waive minor deficiencies of specifications, technicalities, or informalities
in a Bid, provided that the best interest of the City would be served without prejudice to the rights
of other Bidders. Bid withdrawal, meanwhile, may only be accomplished by having an Authorized
Agent request the withdrawal in person at the City Clerk's office before the City's close of business
on the Bid Submission Date.
3. Bid Award Recommendation and Appeal: Upon receipt of the Bid recommended for selection,
the Assigned Buyer will email all participating Bidders a memo announcing the recommended Bid.
This email will include the time, date, and location (or virtual meeting link (if applicable) for the
Standard, Specifications, and Award (SSA) committee meeting at which the Bid award
recommendation will be considered.
Bidders not recommended for award may submit an appeal via email to the Assigned Buyer before
the SSA meeting.
SSA meetings are held Thursdays at 8:30am in the City of Tulsa Council Meeting Room, 175 East
2nd Street, 2nd Floor, Tulsa, Oklahoma.
During this meeting, Bidders not recommended for award may present and request that the Bid
award recommendation be reconsidered.
IFB Rev 02/2024 10