Interior Signage Negotiated Contract Bid.

Location:	Mississippi
Posted:	Jan 6, 2026
Due:	Feb 17, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	99 - Miscellaneous Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	1130-26-R-NBID-00009
Publication URL:	To access bid details, please log in.

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STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND

ADMINISTRATION

FORMAT AND GUIDELINES FOR PROPOSALS

INTERIOR SIGNAGE

RFx: 3130002270

State of Mississippi

Format and Guidelines for Proposals

Interior Signage

RFx: 300000000

Manufacturers interested in entering into a nonexclusive, negotiated contract for the

commodity listed above with the State of Mississippi, Department of Finance and

Administration, Office of Purchasing, Travel and Fleet Management may submit a proposal

electronically through the State of Mississippi e-procurement system which must include all

information requested in this document. No costs or expenses associated with providing this

information in the required format shall be charged to the State of Mississippi. All required

documents must be attached as separate documents. It is the responsibility of the Manufacturer

to verify that all the requirements for submitting the proposal have been fulfilled.

1. Registration with the State of Mississippi E-Procurement System

Mississippi’s Accountability System for Government Information and Collaboration (MAGIC)

is the state’s e-procurement system. Please note: It shall be the responsibility of each

Manufacturer to ensure that your profile is current in our e-procurement system. The

website to register as a vendor with the State of Mississippi is:

https://www.dfa.ms.gov/vendors. If you currently have a State Contract for the commodity

listed above and you are unsure of your vendor number, please contact Ashley Smith at

easter.haimur@dfa.ms.gov or 601-359-2030. All Manufacturers must verify their

registration and ensure that a current W9 is submitted to OFMMAGIC@dfa.ms.gov.

State contract Manufacturers that do not have a MAGIC User Id and password, an email should

be sent to mash@dfa.ms.gov. Enter "Vendor ID Request" as the email Subject, and include the

following information in your email:

• MAGIC Vendor Number

• Vendor Name

• Contact Name

• Contact Email Address

• Contact Phone Number

For online learning instructions on submitting your proposal electronically, select

“Training/Documentation” from the following link: https://www.dfa.ms.gov/vendors.

2. Specifications

The Manufacturer shall provide all products and services in strict accordance with the

specifications outlined below. These specifications represent the minimum acceptable standards

of quality, construction, performance, and serviceability. By submitting a proposal, the

Manufacturer acknowledges and agrees that all items furnished under the resulting contract must

meet or exceed these specifications. Failure to supply products that conform to the required

specifications may result in product rejection, contract suspension, or contract termination at the

discretion of the State of Mississippi.

2.1. Scope

These specifications cover the furnishing of interior, non-electric signage for use in State of

Mississippi–owned or leased facilities. Signage shall be suitable for indoor environments and

may include wayfinding, identification, informational, regulatory, safety, and decorative signage.

All signage provided under this contract shall comply with the requirements set forth herein. All

signage shall be non-illuminated and non-electric. Signage shall be new, unused, and of current

production unless specified by an agency. Materials, fabrication and finishes shall be commercial

grade and appropriate for public facilities. Vendors must accommodate custom text, logos, and

layouts as requested by the ordering agency. Signage shall be suitable for high traffic

environments and shall be free from defects in material and workmanship.

2.1.1. Types

The contract may include but is not limited to:

• Room identification signs

• Directional and wayfinding signs

• Informational and directory signs

• Regulatory and policy signs

• Safety and warning signs (non-electric)

• Office nameplates

• Wall-mounted, door-mounted, or freestanding signs

• Temporary or replaceable insert signs

• Braille and tactile signs

Vendors are not required to offer all types listed; however, agencies may purchase any

available items offered under the contract.

2.1.2. Materials

Acceptable materials may include, but are not limited to:

• Aluminum (anodized or painted)

• Acrylic

• PVC or plastic composites

• Wood or wood composites

• Metal laminates

• Vinyl graphics or overlays

All materials shall be durable, non-toxic, and appropriate for interior use.

2.2. Applicability and Compliance

Commodities procured under these specifications shall not deviate from those originally

contracted for without written approval from the Office of Purchasing, Travel and Fleet

Management. These specifications shall, until revised or rescinded, apply to all future

purchases and contracts for the described commodities.

It is the intent of these specifications to obtain products that adequately meet user needs while

promoting fair competition. Prospective bidders must review the full Format and Guidelines

for Proposals, and notify the Office of Purchasing, Travel and Fleet Management of any issues

that may unnecessarily restrict competition.

3. Proposal Requirements

3.1. Proposal Letter

Manufacturers should submit a signed letter with the proposal from an authorized

representative indicating the Manufacturer's interest in entering a State Contract for the items

being proposed. This letter must include:

• Manufacturer’s name

• Location Address

• Mailing Address

• Telephone Number

• Email Address

• Website Address, (if applicable)

• Name of authorized representative submitting proposal.

By signing this letter, the Manufacturer is certifying that they are authorized to do business in

the State of Mississippi, that neither the Manufacturer nor any potential subcontractors are

debarred or suspended from submitting bids for contracts issued by any political subdivision

or agency of the State of Mississippi, and that it is not an agent of a person or entity that is

currently debarred from submitting bids for contracts issued by any political subdivision or

agency of the State of Mississippi.

3.2. Dealers’ List

The Office of Purchasing, Travel and Fleet Management requires that these contracts are

established with the Manufacturer with all authorized distributors being listed. This dealers’

list and associated requirements are included as Attachment A. Please provide a dealers list

using the Excel spreadsheet. The file size cannot exceed 100 MB. It is the Manufacturer’s

responsibility to keep this list updated during the contract period. Dealers/Distributors must be

registered in the State’s e-procurement system.

3.2.1. Minority Vendor Status

Vendors should indicate if they or any of the distributors they list are considered

Minority Vendors by placing “MV,” for Minority Vendor, in the appropriate column

on the spreadsheet. Minority Vendor means a business concern that (1) is at least 51%

minority-owned by one or more individuals, or minority business enterprises that are

both socially and economically disadvantaged, and (2) have their management and

daily business controlled by one or more such individuals as ascribed under the

Minority Business Enterprise Act and the Small Business Act 15 USCS, Section

637(a).

3.3. Price List

Vendors are required to provide the attached Price List Spreadsheet with pricing in an Excel

format. This price list and associated requirements are included as Attachment B. All items

included on the Price List must reflect a discount from the manufacturer’s suggested retail

price (MSRP) to be eligible for consideration under the State contract. The Price List shall

clearly identify the MSRP, the State’s discounted price, and the corresponding percentage

discount for each item offered.

If the Manufacturer is listed on a GSA contract, a copy of the current price list must be

submitted. Discounts shall be competitive when compared to prices and discounts received by

the GSA, other state governments, and large volume commercial customers.

3.4. Internal Catalog Pricing Spreadsheet and Product Information

Manufacturers are required to complete the attached internal catalog spreadsheet(s) in their

entirety. This internal catalog spreadsheet, included as Attachment C, must include the

signage requirements specified herein and shall conform to only the best commercial

standards and quality materials. All items listed on the Internal Catalog Spreadsheet (ICS)

are required to have a discount on the Manufacturer's suggested retail price (MSRP) to be

considered for a State Contract.

3.5. Purchase Summary

If the Manufacturer currently has a contract with the State of Mississippi, a purchase summary

is required. Please complete the purchase summary included as Attachment D, for the current

contract period starting May 1, 2025. This purchase summary must be attached with the

proposal. The file size cannot exceed 100 MB. The purchase summary should only include sales

to state agencies and governing authorities. Please do not include sales to non-governmental

entities.

3.6. Purchase Summary Attestation

Each Manufacturer that submits a purchase summary must also complete and sign the

Purchase Summary Attestation Form, provided in Attachment E, certifying that the

reported sales information is true, accurate, and complete to the best of their knowledge.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1130-26-R-NBID-00009	Advertised Date	01/06/2026 12:00 AM
RFx #	3130002270	Submission Date	02/17/2026 3:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	Negotiated Bid
Agency
RFx Description	Interior Signage Proposal Request. Proposal Must Be Submitted By: February 17, 2026 Before 3:00pm CST. Interior Signage Negotiated Contract Bid.

Name	Kizzie Shorter	Email	KIZZIE.SHORTER@DFA.MS.GOV
Phone	6013595222	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
80100	SignsMaterialsMaking

Attachments Attachment A
Attachments Attachment B
Attachments Attachment C
Attachments Attachment D
Attachments Attachment E
Attachments Attachment F
Attachments Attachment G
Attachments Format and Guidelines for Proposals Interior Signage2026