IFB for Boiler Maintenance

Location:	Mississippi
Posted:	Apr 15, 2026
Due:	May 15, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	1130-26-R-IFBD-00057-V01
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1130-26-R-IFBD-00057-V01	Advertised Date	04/14/2026 12:00 AM
RFx #	3160008010	Submission Date	05/15/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	05/15/2026 3:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT FINANCE AND ADMINISTRATION
RFx Description	The Mississippi Department of Finance and Administration (DFA), Office of Procurement and Contracts, has issued an Invitation for Bids (IFB) for the purpose of securing a qualified vendor to provide boiler maintenance services for the Office of Capitol Fa

Contact Information

Name	Alicia Coleman	Email	ALICIA.COLEMAN@DFA.MS.GOV
Phone	6018509059	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91036	Serv BuildHeatingAC

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
IFB for Boiler Maintenance

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Mississippi Department of Finance and Administration

OFFICE OF PROCUREMENT AND

CONTRACTS

INVITATION FOR BIDS

BOILER MAINTENANCE SERVICES

RFx #: 3160008010

April 14, 2026

Contact information for this invitation for bids:

Boiler Maintenance Services IFB

c/o DFA - Office of Procurement and Contracts

501 North West Street

Suite 1301-A Woolfolk Building

Jackson, Mississippi 39201

procurement@dfa.ms.gov

SECTION 1. INTRODUCTION AND OVERVIEW................................................................... 4

1.1 Purpose and Goals ......................................................................................................... 4

1.2 Bid Submission Requirements ...................................................................................... 4

1.2.1 Bid Submission Period ................................................................................................ 6

1.3 Important Dates ............................................................................................................. 7

1.4 Building Walkthrough Tour .......................................................................................... 7

1.5 Questions and Answers ................................................................................................. 7

1.6 Acknowledgment of Amendments ................................................................................ 8

1.7 Expenses Incurred in the Procurement Process............................................................. 8

1.8 Right to Reject, Cancel and/or Issue Another IFB ........................................................ 8

1.9 Registration with Mississippi Secretary of State........................................................... 8

1.10 Debarment ..................................................................................................................... 8

1.11 Right to Consider Historical Information...................................................................... 8

1.12 State Approval ............................................................................................................... 8

1.13 Property Rights.............................................................................................................. 9

1.14 Contract Rights.............................................................................................................. 9

SECTION 2. PROCUREMENT METHODOLOGY ................................................................. 10

2.1 Restrictions on Communications with DFA Staff....................................................... 10

2.2 Reconsideration of the Solicitation ............................................................................. 10

2.3 Acceptance of Bids...................................................................................................... 10

2.4 Minor Informalities and Irregularities ......................................................................... 10

2.5 Disposition of Bid ....................................................................................................... 11

2.6 Modification or Withdrawal of a Bid .......................................................................... 11

2.7 Rejection of Bids ......................................................................................................... 11

2.8 Corrections and Clarifications..................................................................................... 11

2.9 Bid Evaluation ............................................................................................................. 12

2.9.1 Responsive Vendor/Offeror ...................................................................................... 12

2.9.2 Nonconforming Terms and Conditions ..................................................................... 12

2.9.3 Conditioning Bid Upon Other Awards...................................................................... 12

2.10 Right of Negotiation .................................................................................................... 12

2.11 Notice of Intent to Award............................................................................................ 12

2.12 Notice of Contract Award ........................................................................................... 12

2.13 Request for Reconsideration of the Intent to Award ................................................... 13

Boiler Maintenance Services IFB – April 14, 2026

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SECTION 3. MINIMUM VENDOR QUALIFICATIONS ........................................................ 14

SECTION 4. SCOPE OF SERVICES......................................................................................... 16

APPENDIX A – Bid Cover Sheet ................................................................................................. 19

APPENDIX B – Bid Form ............................................................................................................ 21

APPENDIX C - References .......................................................................................................... 23

APPENDIX D – Release of the Bid as Public Record.................................................................. 24

APPENDIX E - Draft Boiler Maintenance Services Contract ...................................................... 25

Boiler Maintenance Services IFB – April 14, 2026

Page 3 of 25

SECTION 1. INTRODUCTION AND OVERVIEW

1.1 Purpose and Goals

The Mississippi Department of Finance and Administration (DFA) Office of Procurement and

Contracts issues this Invitation for Bids (IFB) to solicit bids from qualified, experienced, responsible

and financially sound Offerors to provide monthly boiler maintenance services to DFA. These

services are to be provided for the Office of Capitol Facilities within DFA. The selected Offeror will

assist DFA by providing such services as requested for which the Offeror has the technical capacity

to render. The services include, but are not limited to, boiler maintenance services.

Offerors must have the proven ability to perform all services requested in this IFB. A more detailed

list of services is contained in Section 4 – Scope of Services. DFA seeks to enter into a firm fixed

price contract for these services.

The awarded contract will be for five (5) years. The effective date of this contract will be June 1,

2026. A draft copy of the contract has been included as Appendix E for your review. Should the State

elect to make an award as a result of this IFB, the successful Offeror must execute the State’s standard

personal service contract template, without substantive revisions. By submitting a bid, Offerors

understand and agree that any proposed revisions may deem an Offeror’s bid non-responsive.

This IFB and any resulting contract shall be governed by the applicable provisions of the Public

Procurement Review Board (PPRB) Office of Personal Service Contract Review Rules and

Regulations (OPSCR Rules and Regulations), a copy of which is available at 501 N. West Street,

Suite 701E, Jackson, Mississippi 39201 for inspection https://www.dfa.ms.gov/personal-service-

contract-review under Rules and Regulations.

A copy of this IFB, including all appendices and attachments, and any subsequent amendments,

including the Question-and-Answer amendment, if issued, will be posted to the DFA website at

https://www.dfa.ms.gov/bids-and-IFBs-notices under the “Active Procurements”. It is the

responsibility of all interested Offerors to monitor the website for updates regarding this procurement.

Before the award of any contract, the Offeror will be required to document to DFA that it has the

necessary capabilities to provide the core services specified in this IFB. The Offeror may also be

required to provide additional client references, as well as related project experience detail in order

to satisfy DFA that the Offeror is qualified. DFA may make reasonable investigations, as it deems

necessary and proper, to determine the ability of the Offeror to perform the work, and the Offeror

shall be required to furnish to DFA all information that may be requested for this purpose. DFA

reserves the right to reject any bid if the Offeror fails to provide the requested information and/or fails

to satisfy DFA that the Offeror is properly qualified to carry out the obligations of the contract and

to complete the work described in this IFB.

1.2 Bid Submission Requirements

The original written bid shall be signed. The original bid and all required documentation shall be

submitted as a single package. Each page of the bid must be numbered. Multiple page attachments

and samples should be numbered internally within each document and not necessarily numbered in

Boiler Maintenance Services IFB – April 14, 2026

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the overall page number sequence of the entire bid. The intent of this requirement is that the Offeror

submit all information in a manner so that it is clearly referenced and easily located. The bid shall

include the section components clearly divided and identified as follows:

a. Bid Cover Sheet (Appendix A) - Failure to complete and/or sign may result in Offeror

being determined non-responsive. Unauthorized modification or addition to any portion

of IFB Appendix A may be cause for rejection of the bid.

b. Bid Form (Appendix B) - all pricing must be submitted on the bid form. Failure to

complete and/or sign the bid form may result in Offeror being determined non-responsive.

Modification or addition to any portion of IFB Appendix B may be cause for rejection of

the bid. Bids must be firm, flat dollar amounts, as percentage of other variable amounts

will not be accepted.

c. References (Appendix C) - each Offeror must furnish a listing of at least two (2) trade

references along with the contact person, address, and phone number for each. These

references must be familiar with the Offeror’s abilities in the areas involved with this

solicitation. DFA Office of Procurement and Contracts (OPC) staff will use these

references to determine the Offeror’s ability to perform the services. It is the responsibility

of the Offeror to ensure that the reference contact information is correct and current. OPC

staff will not track down references. Offerors should verify before submitting their bid

that the contact person and phone number are correct for each reference.

d. Release of the Bid as Public Record (Appendix D) - Failure to select an option and/or

sign may result in Offeror being determined non-responsive. Unauthorized modification

or addition to any portion of IFB Appendix D may be cause for rejection of the bid.

e. Minimum Vendor Requirements Confirmation - Respond by restating each minimum

vendor requirement and document how your company meets these minimum criteria.

Refer to IFB Section 3.

f. Acknowledgement of Amendments, if issued

Additionally, the Offeror shall provide the following:

a. One (1) electronic copy of the complete bid including all attachments in a searchable

Microsoft Office® format, preferably in Word® or Portable Document Format (PDF®).

b. If the bid contains confidential information, one (1) redacted electronic copy of the

complete bid including all attachments shall be submitted in a searchable Microsoft

Office® format, preferably in Word® or PDF®.

The redacted version of the entire bid – or if the Offeror does not produce a redacted version,

the full bid document – will be released at the DFA’s sole discretion, without notice to the

Offeror and will be produced as a public record exactly as submitted. If a redacted copy is not

submitted, DFA shall consider the entire Bid to be public record. The redacted copy should

identify which section or information has been redacted and the Offeror should provide the specific

statutory authority for the exemption. Per Mississippi Code Annotated §25-61-9(7), the type of

service to be provided, the price to be paid and the term of the contract cannot be deemed confidential.

Boiler Maintenance Services IFB – April 14, 2026

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB for Boiler Maintenance

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