SINGLE FAMILY HOUSING REHABILITATION SERVICE PROVIDERS

REQUEST FOR QUALIFICATIONS (RFQ)

FY 26 SINGLE FAMILY HOUSING REHABILITATION

SERVICE PROVIDERS – ROUND 2

CITY OF CHARLOTTE

HOUSING & NEIGHBORHOOD SERVICES DEPARTMENT

HOUSING SERVICES

DATE ISSUED: June 4, 2026

Request For Qualifications (RFQ) Instructions

1.1 Public Notice and Project Overview

The Housing Services Division, part of the City of Charlotte’s Housing and Neighborhood Services Department, administers a range of affordable housing programs that support families residing in Charlotte. Guided by A Home For All—(United Way of Greater Charlotte - A Home for All) a community-wide initiative aimed at addressing homelessness and housing instability—the City collaborates with nonprofits, housing developers, and other community partners to tackle a broad spectrum of housing challenges and ensure every individual and family has access to stable, affordable housing.

The City of Charlotte (City) plans to contract with one or more service providers to complete assessments and housing rehabilitation activities for approximately 60 homes, over a three (3) year period. Specific services under this RFQ will include inspection, evaluation, scope of work preparation, lead and asbestos controls or abatement, subcontracting and completion of all work associated with the scope of work.   

 

Contract(s) will be for an initial one (1) year period and may be renewed, at the City's option, for two (2) additional one-year periods. 

 

The scope of work will be funded through Housing Trust Fund, supported by general obligation bonds.

 

Consideration will be given only to proposals from Service Providers that are properly licensed, experienced in the class of work, and that can refer to similar projects that have been successfully completed. Service Providers will be responsible for securing all applicable federal, state, and local permits. Participation by Section 3 firms, either as prime Service Providers or subcontractors, is encouraged. 

 

Please submit all questions and requests to the Contracts Administrator listed below by 5:00 pm EST on July 9, 2026. Each question or request for clarification must provide clear reference to the section, page, and item in question. Requests received after the deadline may not be considered.  For questions or additional information, please contact: 

 

For questions related to this RFQ, contact:

Starr Webb-Allen

Housing Services Senior Operations Manager

600 East Trade Street, Charlotte, NC 28202

Direct: 704.336.2683

Email: starr.webballen@charlottenc.gov 

All inquiries and answered questions will be posted on the City’s website.

RFQ Schedule and Proposal Submission

Provided below is the anticipated schedule of events. The City reserves the right to adjust the schedule and to add/remove specific events to meet the unique needs of this Project.

Advertisement of RFQ:	June 4, 2026
DUE DATE & TIME FOR PROPOSALS:	July 16, 2026
Selection Announcement:	July 30,2026 (anticipated)

Submit proposals via the portal at:

Housing Services Request for Funding Submission. It is the sole responsibility of the proposer to ensure that the proposal package is received no later than the established due date and time at the proper location. Proposals received after the due date and time will not be considered.

1.2 Evaluation Criteria & Process

The City will review and rate each proposal based on the following criteria:

• Overall Service Provider experience working with the identified population

• Responses to narrative questions

• Service Provider experience

• Proposed program budget and outcomes

The City will appoint an evaluation committee whose responsibilities will include performing independent technical evaluations of each proposal and making selection recommendations based on the evaluation criteria provided above. Evaluations will focus on identifying the relative strengths, weaknesses, deficiencies, and risks associated with each Proposal. City reserves the right to obtain clarification or additional information from any Service Provider regarding its Proposal.

The City reserves the sole right to select the most qualified Service Provider(s) based on the best overall value that is most advantageous to the City.

The City reserves the sole right to renew contracts awarded from this RFQ for a period of four additional fiscal years. This decision will be made annually at the discretion of the City.

Agencies that submit proposals will be notified of the selection results. The final recommendation of any selected Service Provider is subject to approval by the City Council or City officials.

1.3 Proposal Format & Contents

Interested agencies must submit a completed application that includes each of the required Forms A thru H provided with this RFQ and the related required documents listed below. Submit proposals via the portal at:

Housing Services Request for Funding Submission

Required Document List

• Form A: Proposal Cover Sheet*

• Form B: Experience and Qualifications*

• Form C: Acknowledgement of Pricing Schedule and Invoicing * • Form D: Section 3 Subcontractor/Supplier Commitment* • Form E: Unresolved Claims or Disputes with the City* • Form F: Commercial Non-Discrimination Certification* • Form G: Additional Notes • Form H: Additional Certifications

• Current and past year Service Provider Audit (Note: Agencies exempt from federal threshold requirements (as defined in 2 CFR Part 200) may submit financial statements in lieu of an annual audit. Financial Statements should include your Service Provider’s: balance sheet, income statement and cash flow statement.

• Form 990 (nonprofit agencies only)

*Indicates a city-provided form or format

Representations, Conditions, And Other Requirements

2.1 Communications

All communication of any nature with respect to this RFQ shall be addressed to the City staff identified in Section 1.1 this RFQ. With the exception of communications with the designated City staff for this RFQ, prospective agencies and their staff are prohibited from communicating with elected City officials, City staff and any selection committee member regarding this RFQ or submittals from the time the RFQ was released until the selection results are publicly announced. Violation of this provision may lead to disqualification of the Service Provider’s proposal for consideration.

2.2 Duties and Obligations of Agencies in the RFQ Process

Interested agencies are expected to fully inform themselves as to all conditions, requirements and specifications of this RFQ before submitting a proposal. Agencies must perform its own evaluation and due diligence verification of all information and data provided by the City. The City makes no representations or warranties regarding any information or data provided by the City. Agencies are expected to promptly notify the City in writing to report any ambiguity, inconsistency or error in this RFQ. Failure to notify the City accordingly will constitute a waiver of claim of ambiguity, inconsistency or error.

2.3 Addenda

In order to clarify or modify any part of this RFQ, addenda may be issued and posted at the City’s official website at https://www.charlottenc.gov/Streets-and-Neighborhoods/Housing/Resources-for-Developers-and-Contractors/Request-for-Proposals. Any requests for information or clarification shall be submitted in writing to the City staff identified in Section 1.1 this RFQ by the deadline for questions.

2.4 No Collusion, Bribery, Lobbying or Conflict of Interest

By responding to this RFQ, the Service Provider shall be deemed to have represented and warranted that the proposal is not made in connection with any competing Service Provider submitting a separate response to this RFQ and is in all respects fair and without collusion or fraud. Furthermore, the Service Provider certifies that neither it, any of its affiliates or subcontractors, nor any employees of any of the foregoing have bribed or lobbied, or attempted to bribe or lobby, an officer or employee of the City in connection with this RFQ.

2.5 Public Records

Upon receipt by the City, each proposal becomes the property of the City and is considered a public record except for material that qualifies as “Trade Secret” information under North Carolina General Statute 66-152 et seq. Proposals will be reviewed by the City’s evaluation committee, as well as other City staff and members of the general public who submit public record requests after a selection result has been announced to the public. To properly designate material as a trade secret under these circumstances, each Service Provider must take the following precautions: (a) any trade secrets submitted by the Service Provider should be submitted in a separate, sealed envelope marked “Trade Secret – Confidential and Proprietary Information – Do Not Disclose Except for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality designation should be stamped on each page of the trade secret materials contained in the envelope.

In submitting a proposal, each Service Provider agrees that the City may reveal any trade secret materials contained in such response to all City staff and City officials involved in the evaluation process and to any outside consultant or other third parties who serve on the evaluation committee or who are hired by the City to assist in the evaluation process. Furthermore, each Service Provider agrees to indemnify and hold harmless the City and each of its officers, employees and agents from all costs, damages and expenses incurred in connection with refusing to disclose any material that the Service Provider has designated as a trade secret. Any Service Provider that designates its entire proposal as a trade secret may be disqualified from consideration.

2.6 Cost of Proposal Preparation

The City shall not be liable for any expenses incurred by any Service Provider responding to this RFQ. Agencies submitting a proposal in response to this RFQ agree that the materials and submittals are prepared at the Service Provider’s own expense with the express understanding that the Service Provider cannot make any claims whatsoever for reimbursement from the City for the costs and expenses associated with preparing and submitting a proposal. Each Service Provider shall hold the City harmless and free from any and all liability, costs, claims, or expenses incurred by, or on behalf of, any person or Service Provider responding to this RFQ.

2.7 Advertising

In submitting an RFQ, proposer agrees not to use the results therefrom as part of any commercial advertising without prior written approval of the City of Charlotte.

2.8 Vendor Registration with City of Charlotte

The selected Service Provider and subcontractors must be registered in the City’s Vendor Registration System in order to receive payment for services and/or supplies provided under any City contract.

2.9 Financial Capacity; Insurance Requirements

The selected Service Provider must have the financial capacity to undertake the work and assume associated liability. The selected Service Provider will be required to provide certificates of insurance evidencing coverage include: automobile liability in the minimum amount of $1,000,000; commercial general liability in the minimum amount of $1,000,000; workers’ compensation insurance minimum of $100,000 per accident limit; $500,000.00 disease per policy limit, $100,000 disease each employee limit; Directors & Officers Liability in them minimum of $1,000,000; and Fidelity Bond Insurance $50,000.

2.10 Ownership of Work Products

The City shall have exclusive ownership of all intellectual property rights in all documents and other work product prepared by, for, or under the direction of the selected Service Provider pursuant to any contract under this RFQ (collectively, the “Intellectual Property”), including without limitation the right to copy, use, disclose, distribute, and make derivations of the Intellectual Property for any purpose or to assign such rights to any third party. The Intellectual Property shall be prepared in the City’s name and shall be the sole and exclusive property of the City, whether or not the work contemplated therein is performed. The City will grant the Service Provider a royalty-free, non-exclusive license to use and copy the Intellectual Property to the extent necessary to perform the contract.

2.11 City Rights and Reservations

The City expects to select one or more agencies but reserves the right to request substitutions of any key team member, including staff and subcontractors. The City reserves the right to contact any Service Provider/team for any additional information, including but not limited to experience, qualifications, abilities, equipment, facilities, and financial standing. The City reserves the right to modify any part of this RFQ as issued with an addendum. The City, at its sole discretion, reserves the right to reject any or all responses to the RFQ, to cancel the RFQ, to re-advertise for new RFQ responses either with identical or revised specifications, or to accept any RFQ response, in whole or part, deemed to be in the best interest of the City. The City reserves the right to waive technicalities and informalities.

A response to this RFQ shall not be construed as a contract, nor indicate a commitment of any kind.

The City of Charlotte reserves the sole right to award a contract or contracts to the most qualified Service Provider(s) on the basis of best overall proposal most advantageous to the City. The City of Charlotte is therefore not bound to accept a proposal on the basis of lowest price. The City of Charlotte also reserves the right to make multiple awards, based on experience and qualifications if it is deemed in the City’s best interest.

2.12 Contract

The contents of this RFQ and all provisions of the successful proposal deemed responsive by the City of Charlotte may be incorporated, either in whole or in part, into a contract and become legally binding when approved and executed by both parties. Contents of the contract may contain changes from the City of Charlotte’s perspective as a result of the RFQ process and proposal(s) received. The final negotiated contract may include the scope of work as outlined in this RFQ along with the successful Service Provider’s submittal and any additions or deletions made at the discretion of the City as a result of the RFQ process.

Eligible Activities and Program Requirements

The City of Charlotte operates home repair programs to provide grants to low-income families to correct, repair, or replace an essential system and/or critical structural problem that if left unaddressed would end the habitability of the home. The purpose of the repairs is to stabilize the homeowner’s residence by making rapid, essential repairs by removing a threat to life, health, or safety and enabling the homeowner to maintain established support within the community. Repairs may not result in a comprehensive homeowner rehabilitation program. 

The purpose of this RFQ is to identify a Service Provider or Providers with the ability to quickly deploy funding to preserve single family housing units in gentrifying neighborhoods and other neighborhoods where such preservation would be appropriate. The proposed approach includes partnering with the City to leverage City resources and quickly invest in neighborhoods. The selected Service Provider(s) will, at the direction of the City, perform repairs in single family homes of low- and moderate-income owner-occupied homes.

3.1 Scope of Work

• Use the Contract Funds solely to complete home repairs alleviate conditions to the unit in a manner consistent with the housing standards found in Article II Section 11 – 45 of the Code of Ordinances for the City of Charlotte (the “Work”).

• Provide repairs for households at or below 80% Area Median Income

The scope of work includes the following and the associated Fees provided by the City per task:

• Qualification of Applicant $250

• Project Feasibility Evaluation $750

• Scope Development $2,500

• Project Management $5,000

Each category is billed as a fixed cost per unit.

Eligible Repairs  

Roof repair or replacement.  The roof must have significant damage with water leaks.  The roof must have a hole in the roof decking, large sections of missing shingles/roof covering to expose roof decking, badly damaged or deteriorated missing shingles or structural damage.  Minimal repair is the standard for roofing.  Repairs are required if it repairs will extend the life of the roof for at least 1 year.  If roof damage is from a storm or tree, proof of denial by the homeowner’s insurance company is required.   

• Electrical Hazard Main Panel and entrance and drop.  Branch circuitry or interior wiring shall not be addressed if minor in nature and other power is available in the home.  An interruption of service (no power) or hazardous conditions at the main panel that could easily cause bodily injury, loss of life, or property damage shall constitute an eligible condition.   

• Plumbing. Plumbing leaks at sinks, toilets, and laundry will be addressed to stop additional damage.  Repair of damaged areas is not the focus of the ERP.  Leaks of in-sink garbage disposals will be made by removing the disposal and reconnecting the plumbing to the sink.  Active leaks in bathrooms will be stopped.  if an additional functional bathroom exists in the home. Repairs will be made to ensure the safety of the resident and structural integrity only.   In many cases, damage caused in the home by a leak should be covered by homeowner’s insurance.  Proof of denial by the homeowner’s insurance company is required.   

• Septic/Sewer or Water Line.  Charlotte Water provides loans to those who qualify.  Before ERP service can be provided, a letter of denial for a loan from Charlotte Water must be provided by the applicant.   

• HVAC. Heating calls are evaluated between November 1st and March 31st.  Calls for air conditioning are evaluated between April 1st and September 30th.  The system will be repaired when possible (repairs up to $2,000), otherwise, system replacements may be made. 

• Egress.  Repairs or modifications to egress when there is no alternative egress available.   

• Accessibility. Calls for accessibility items (excluding repairs or modifications to egress) shall be referred to NCDHHS-Employment and Independence for People with Disabilities  (Independent Living) 704-562-8804) 

In many instances, additional work will need to be completed to the house that cannot be addressed with ERP. The homeowner can apply for the City of Charlotte Safe Home rehabilitation program (when available) between October 1 – November 24 (See Charlottenc.gov for more information). 

A. Qualification of Applicants Fees Include:

Evaluate referrals provided by the City and conduct Homeowner intake to include receiving applications for services, receiving back up documentation, reviewing applications for thoroughness and accuracy, compiling complete application packets, and forwarding the packets to the City for review and approval.

B. Feasibility Evaluation Fees Include:

Once an applicant is approved for services by the City, provide a Feasibility Inspection and Evaluation per single family unit to determine if the unit meets the program requirements for housing rehabilitation (See Sample Feasibility form, attached).

C. Scope Development Fees Include:

If the unit is feasible for repairs, develop a cost estimate for each scope of work in a City-approved format and submit for approval (see attached samples). Provide a summary of the approach to the work (will it be contracted, performed in-house, using trades only.?) No markups will be allowable for trades, contractors, subcontractors or materials and supplies invoicing. The final scope of work will include results of the Lead Based Paint Inspection and Risk Assessment requirements, discussed below.

D. Project Management Fees Include:

1. Prepare a request for State Historic Preservation and Tier II Environmental Review Records and forward to the City for review. The City will submit to the appropriate agencies for review and approval if required and approve the Environmental Review. 

2. Arrange for the Evaluation of Lead Based Paint Inspection and Risk Assessment to be included in the final scope of work and contracted by the Service Provider.

3. Upon the City’s written approval, procure materials and trades in a manner consistent with CDBG regulations and, The Safe Home Contractors Guidelines and Specifications dated August 7, 2019, and approved by City staff. 

4. Execute all documentation with the Homeowner as required by CDBG regulations. 

• Contracts for the work will be between the Service Provider, the Contractor and the Homeowner and will be developed, prepared and executed by the Service Provider.

• The City will provide Deed Restrictions, Deed of Trust, Rental Loan Agreement (if applicable), and Promissory Note that shall be used by the Service Provider on behalf of the City. 

5. Oversee, contract, conduct and complete housing renovation activities in workmanship like manner using best practices and per City approved scope of work. 

6. Perform all work in accordance with Part II, III and IV of the Safe Home Program Contractor’s Guidelines and Specifications dated August 7, 2019 (see city’s website). 

7. Submit close-out documentation and request for reimbursement to the City, in the format provided by the City at the post-award.  See Form B for documents required for invoicing and a price schedule.

8. Project Management fees include all costs of doing business with the City including reporting, billing, responding to audits, and providing financial documentation.

This request for qualifications assumes that the primary Service Provider will subcontract all construction activities and all fees for that service are included in the fees provided. If the Service Provider has a different model or will complete the work using internal resources, this cost must be described and submitted on Form E.

CBI Program Goal

Charlotte Business INClusion Program. Pursuant to the Charlotte City Council's adoption of the CBI Policy, the CBI program promotes diversity, inclusion, and local business opportunities in the City's contracting and procurement process for Minority-owned, Woman-owned, and Small Business Enterprises. Grantee shall adhere to the CBI Policy, Administrative Procedures Manual, and reporting requirements set forth in the CBI Policy Provisions attached hereto as Exhibit D to the extent applicable to Grantee, the Work, and the Project. The CBI goal set for this grant is 10% of total funding expended with CBI eligible and registered interests. 

Lead-Based Paint Inspections

This inspection is required for units built before 1978. The Service Provider is responsible for contacting the City to perform Lead Based paint inspections and risk assessments in accordance with Section 1012-1013 requirements of the Residential Lead Based Paint Hazard Reduction Act of 1992 or Title X (“Title Ten”) of the Housing and Community Development Act of 1992. 

The Service Provider may refer customers participating in their programs to the City Lead-Based Paint Hazard Control Program at no cost to Service Provider or homeowner to seek grant funds for required lead assessment at no charge to the customer using funds provided by the United States Department of Housing and Urban Development   Office of Lead Hazard Control and Healthy Homes. All work required by Title X shall be contracted and paid for by the City under the CDBG program or the Lead Based Paint Hazard Control Program.

Language Access Plan

Agencies are required to create a Language Access Plan tailored to the program administering and the Limited English Proficiency (LEP) population serving within 30 days of execution of contract and aligns with the City of Charlotte Language Access Plan.

CONTINUE ON TO APPLICATION SUBMISSION DOCUMENTS BELOW

Single Family Housing Rehabilitation

FY2026 Safe Home Programs

Due date: July 16, 2026

Instructions: This document establishes a uniform approach for Service Providers when responding to city funding opportunities for affordable housing. To ensure a smooth and efficient evaluation process, kindly adhere to the following guidelines:

Response Format: Provide your answers using the spacing and format provided. If additional documentation is requested, please refer to it and upload it as Attachment X.

Completeness of Response: Fully respond to each question. If a question does not pertain to your application, please indicate N/A- non applicable.

Formatting: Maintain the original formatting and page breaks in your submission. This structure helps staff evaluate your response with greater accuracy.

Following these instructions can help streamline the evaluation process for your affordable housing funding opportunity proposal.

FORM A -Proposal Cover Sheet

Company Full Legal Name:
Contact Person for RFQ Process:
Address:
City/State/Zip:
Telephone Number:
Fax Number:
Email Address:
City Vendor Number
Director or President
Incorporation Date
Federal Tax ID/ Social Security Number
Estimated Current Fiscal Year Budget:
Current number of staff
The person executing the Proposal, on behalf of the Service Provider, being duly sworn, solemnly swears (or affirms) that neither he, nor any official, agent or employee of the Service Provider has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of full and open competition in connection with any proposal or contract, that the Service Provider has not been convicted of violating North Carolina General Statute 133-24 within the last three years, and that the Service Provider intends to do the work with its own bona fide employees or subcontractors and is not proposing for the benefit of another company. Submission of a response to this RFQ constitutes certification that the Service Provider and all proposed team members are not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Project by any State or Federal department or Service Provider. Submission is also agreement that the City will be notified of any change in this status. NC General Statute 133-32 and City Policy prohibit any gift from anyone with a contract with the City, or from any person seeking to do business with the City. By execution of this Proposal, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. The information contained in this Proposal package, including all forms and other documents, delivered or to be delivered to the City, is true, accurate, and complete. I certify that have given true, accurate and complete information in this Proposal to the best of my knowledge.
Represented and Warranted By (Authorized Signature):
Date:

FORM B – Price Schedule And Invoice Procedure Acknowledgement

Payment

The City will reimburse the Service Provider activities up to the agreed upon contract amount. The Service Provider may submit invoices monthly to include eligible costs for reimbursement. Documentation for invoices must be complete and accurate before payment. As a condition of payment, the Service Provider must attach the following documents to all invoices: 

• Cover sheet, on Company Letterhead that lists all documents included therein  

• Invoice date 

• Contract number 

• Property address 

• Program Name (Lead-Based Program or Rehab, whichever applies) 

• Vendor number (VMS)  

• Total amount requested 

• Itemized expense listing 

• Invoices and their proof of payment  

• Release of Liens  

• Certificate of occupancy (if applicable) 

• Release of Liens of Subcontractor 

• Homeowner’s Statement of Satisfaction 

 

Eligible Expenses

The City will reimburse the Service Provider for properly procured and pre–approved expenses including the hard costs necessary to repair housing units in accordance with Minimum Housing Code Requirements. Reimbursement for the following eligible actual expenses include: 

• Contracted expenses from licensed trades. 

• Ancillary construction-related costs such as temporary restrooms, on-site storage, or other related costs approved by the City. No invoice mark-ups are allowed.

 

INVOICE SUBMITTAL: The Service Provider shall email the invoice to: 

City of Charlotte Accounts Payable 

Attn: Starr Webb-Allen 

600 East 4th St. 

Charlotte, NC 28202 

Starr.webballen@charlottenc.gov 

 

The City will not be responsible for payment of interest and charges, penalties, or late fees for either partial or final payments. Documentation for invoices must be complete and accurate before payment. Invoices will be processed within thirty (30) days of submission or within thirty (30) days of receiving a corrected invoice. 

 

Represented and Warranted By (Authorized Signature):

Date:

FORM C-Experience And Qualifications

This Form Must Be Completed With Your Proposal

KEY TEAM MEMBERS	Key Team Member 1	Key Team Member 2	Key Team Member 3
Personal Information
Name	:	:	:
General Contractor Licensed in North Carolina? Indicate Yes, No, or N/A	:	:	:
Proposed Role/Function	:	:	:
Office Location for this project	:	:	:
Number of Years with Current Firm	:	:	:

Copies of all licenses and certifications will be required upon contract award.

Tell us about your organization and how this program aligns with your mission. Include past experience performing housing rehabilitation with low-income families:

:

CONTINUE TO FORM D BELOW

FORM D- Section 3 Subcontractor/Supplier Commitment

Supply information for all Subcontractors and Suppliers whose services will be utilized on the project being bid by your firm. If you are a Section 3 business concern, please list yourself as the Section 3 contractor in number (1).

PROJECT: RFQ FY2026 Lead Hazard Control and Asbestos Testing and Clearance

BIDDERS NAME :

$ : . AMOUNT OF BID

$ : . TOTAL DOLLAR VALUE OF Section 3 SUBCONTRACTS

Firm 1: ☐Subcontractor ☐Supplier • Firm Name: • Address: • Owner/Contact Name: • Phone Number: • Subcontractor or Supplier: • Work to be Performed: • Amount to be Paid: • % of Total Bid Amount: Firm 2: ☐Subcontractor ☐Supplier • Firm Name: • Address: • Owner/Contact Name: • Phone Number: • Subcontractor or Supplier: • Work to be Performed: • Amount to be Paid: • % of Total Bid Amount: Firm 3: ☐Subcontractor ☐Supplier • Firm Name: • Address: • Owner/Contact Name: • Phone Number: • Subcontractor or Supplier: • Work to be Performed: • Amount to be Paid: • % of Total Bid Amount:

$ TOTAL DOLLAR VALUE OF ALL SUBCONTRACTS

(INCLUDING Section 3)

FORM E- Unresolved Claims or Disputes with the City

Discuss any unresolved claims or disputes with the City as outline

:

FORM F- Commercial Non-Discrimination Certification

Project: RFQ FY2026 Housing Rehabilitation

Proposer: :

The undersigned Proposer hereby certifies and agrees that the following information is correct:

1. In preparing its bid, the Proposer has considered all bids submitted from qualified, potential sub consultants and suppliers and has not engaged in discrimination as defined in Section 2 below.

2. For purposes of this section, discrimination means discrimination in the solicitation, selection, or treatment of any sub consultant, vendor, supplier or commercial customer on the basis of race, ethnicity, gender, age, religion, national origin, disability or other unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.

3. Without limiting any other remedies that the City may have for a false certification, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the bid submitted with this certification and terminate any contract awarded based on such bid. It shall also constitute a violation of the City's Commercial Non-Discrimination Ordinance and shall subject the Proposer to any remedies allowed thereunder, including possible disqualification from participating in City contracts for up to two years.

4. As a condition of contracting with the City, the Proposer agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of sub consultants and suppliers. Failure to maintain or failure to provide such information shall constitute grounds for the City to reject the bid and to terminate any contract awarded on such bid. It shall also constitute a violation of the City's Commercial Non-Discrimination Ordinance and shall subject the Proposer to any remedies that are allowed thereunder.

5. As part of its bid, the Proposer shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Proposer in a legal or administrative proceeding alleging that the Proposer discriminated against its sub consultants, vendors, suppliers, or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken.

6. As a condition of submitting a bid to the City, the Proposer agrees to comply with the City's Commercial Non­ Discrimination Policy as described in Section 2, Article V of the Charlotte City Code, and consents to be bound by the award of any arbitration conducted thereunder.

By: Title:

SIGNATURE OF AUTHORIZED OFFICIAL

CONTINUE TO FORM G

Form G - Additional Notes

This space may be used to further explain any answers above or if additional space is needed.

FORM H- Additional Certifications

Please select all that apply to the Service Provider:

(Note: Missing items 4-17 will not affect application review. However, items will be required prior to entering contract or use of funds if awarded funding through this RFQ.)

☐ 1. Service Provider is a 501c3 or unit of government.

☐ 2. Service Provider can meet all reporting requirements under HTF.

☐ 3. Service Provider has no overdue tax debts.

☐ 4. Service Provider will hold minimum insurance requirements.

☐ 5. Service Provider has Financial Policy and Procurement Standards.

☐ 6. Service Provider has a current Conflict of Interest Policy that meets HUD requirements.

☐ 7. Service Provider has an Anti-Discrimination Policy.

☐ 8. Service Provider has a Drug-Free Workplace Policy.

☐ 9. Service Provider has an Environmental Tobacco Smoke-Free Policy.

☐ 10. Service Provider has an Equal Access Policy.

☐ 11. Service Provider has a Fair Housing Policy.

☐ 12. Service Provider has a Termination of Assistance Policy for Program Participants.

☐ 13. Service Provider has a Confidential and Record Retention Policy.

☐ 14. Active registration listed in SAM.gov system.

15. Service Provider has program policies including but not limited to program selection process, security deposit assistance, shared/roommate housing, etc.

Please acknowledge each statement and sign.

Information provided in this proposal requesting Tenant Based Rental Assistance is true and accurate to the best of my knowledge. I acknowledge that if funding is awarded to my Service Provider HUD HOME funding rules and regulations are applicable to the use of this funding.

_________________________________________________________________________________

Executive Director or Designee Signature

__________________________________________________________________

Date