Hope Center for Children - Fire Safety System Installation

Location:	South Carolina
Posted:	Jun 4, 2026
Due:	Jul 1, 2026
Agency:	State of South Carolina - State Fiscal Accountability Authority(SFAA)
Type of Government:	State & Local
Category:	N - Installation of Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals (RFP)

Fire Safety Systems Installation

June 4, 2026

INTRODUCTION

Hope Center for Children (HCFC) is seeking proposals from firms that provide the services and oversight to

update and upgrade two fire systems (which are independent of one another), including sourcing and

purchase of materials, installation, and testing each located at:

 200 Hudson L. Barksdale Blvd, Spartanburg, SC 29306 (Faucette House)

 241 Cedar Springs Rd., Spartanburg, SC 29302 (Lindsay House)

Note: The project for Hope Center for Children will be funded by a Community Development Block Grant

(HUD) and therefore required to follow federal guidelines, including, but not limited to, Section 3 and the

Davis Bacon Act. To be considered, each primary contractor must be registered with SAM.GOV with a

current Unique Entity ID. Weekly payrolls must be submitted to HCFC including appropriate information

for each worker during the extent of the project.

SCHEDULE

 RFP Release

 Pre–Bid Meetings (see note below)

 Sealed Proposals Due

 Public Opening of Proposals

 Follow-Up Questions with firms

 Final Notifications

 Pre-Construction Meeting

 Project Begins

Thursday, June 4, 2026

*Wednesday June 24, 2026, 9 a.m. – 11:00 a.m. and

*Thursday, June 25, 2026, 2:30 p.m. – 4:00 p.m.

Wednesday, July 1, 2026, 1:00 p.m.

Wednesday, July 1, 2026, 1:15 p.m.

Wednesday, July 8, 2026

Wednesday, July 22, 2026

Tuesday, August 4, 2026

August 2026 (within 30 days of contract finalization)

*Firms must email Beth Ecxford, Facilities and Safety Supervisor at bexcford@hopecfc.org and set up a

time slot for your firm during the above-listed timeframes. Slots will be assigned on a first-come, first-

served basis. Firms are asked to bring no more than two representatives for their scheduled pre-bid

meeting. Attendance of a pre-bid meeting on one of the above-listed dates is recommended.

SCOPE OF PROJECT

The project will be an upgrade of key fire systems in two different locations, each independent of the

other. All components will be identified in the Specifications section below. The firm will ensure the

sourcing, installation, and testing of all components that will meet all applicable local city and county fire

codes.

SPECIFICATIONS

Lindsay House Fire System Project:

System upgrade to include:

 1 6 amp Power Supply with 5 outputs

 14 Two-Zone Expanders

 40 Photoelectric Smoke Detectors

 4 System Sensors – 4 wire Photo Electric Duct Smoke Detectors (Low Flow)

 4 Duct Smoke Sampling Tube (3’)

 4 Remote Test Station used to initiate the NFPA Sensitivity Test Function

 10 Indoor Low Frequency Compact Sounders (2-wire, wall mount) – to be placed in sleeping rooms

 Existing heat detectors, horns and strobes to remain in place

 Existing fire panel to remain and be utilized with new devices

Faucette House Fire System Project:

System upgrades to include:

 7 System Sensors – Fixed Temperature and Rate of Rise Thermal Detectors

 76 System Sensors – Photoelectric Smoke Detectors

 11 Addressable Monitor Modules, 4 Sq. W/LED

 2 Dual Monitor Modules, 4 Sq. W/LED

 9 Pull Stations, Double Action w/key

 Existing heat detectors above ceiling to be abandoned in place

 Existing fire panel to remain and be utilized with new devices

If you would like to schedule a facility walk-through of either site prior to submission, please contact Beth

Ecxford at (becxford@hopecfc.org). Work hours will be between 7:00am and 4:00pm each day. Clean up

required each day - this is an occupied facility and needs to be in good, safe working order at the end of

each day. This is a design build project and it will be the contractor’s responsibility to hire a fire protection

engineer if needed.

INSTRUCTIONS FOR RESPONDENTS

1. Recommended pre-bid meeting(s) will be held at the project site from 9:00 a.m. – 11:00 a.m. on

Wednesday, June 24, 2026, and again from 2:30 p.m. – 4:00 p.m. Thursday, June 25, 2026,

Firms must contact Beth Ecxford at (becxford@hopecfc.org) to schedule attendance during

these timeframes. It is strongly recommended to attend a pre-bid meeting.

2. Firms desiring to provide services shall submit their response to this Request for Proposals (RFP)

in a sealed envelope. Responses must be *received no later than 1:00 p.m. (EST), Wednesday,

July 1, 2026, to the attention of:

In Person:

Beth Ecxford, Facilities and Safety Supervisor

202 Hudson L. Barksdal Blvd.

Spartanburg, SC 29306

By Mail:

Beth Ecxford, Facilities and Safety Supervisor

PO Box 1731

Spartanburg, SC 29304

*Proposals may be delivered in person or mailed to our offices.

3. Respondents must indicate on the outside of their sealed response envelope the following

information: Date of Submittal, Name of Firm, Return Address of Firm.

4. The respondent must provide three (3) copies, unbound, of the full proposal.

5. Lump sum proposal price must include the amount of ALL FEES charged by the Respondent.

Proposals that do not include all fees will be rejected.

6. Lump sum proposal price must include the amount of ALL TAXES, including any South Carolina

state sales tax and any use tax which may be owed by Spartanburg County as a result of this

Proposal. Proposals that do not include all taxes will be rejected.

7. Lump sum proposal price must include ALL COSTS OF TRANSPORTATION AND DELIVERY to the

required destination. Proposals that do not include all costs of transportation and delivery will

be rejected.

8. The respondent shall assume full responsibility for timely delivery at the location designated

above. HCFC assumes no responsibility for the delivery of any solicitation, addendum, solicitation

response, or any other such correspondence by the US Postal Service, or any other delivery

method. Responses received after the due date and time stated above will not be considered.

9. Questions concerning the RFP must be directed to Beth Ecxford via email at

becxford@hopecfc.org and must be received no later than 1:00 p.m., Friday, June 26, 2026.

All questions will be aggregated into a single document and answers will be sent to each firm

that attends a pre-bid meeting.

PROPOSAL CONTENT

1. Qualifications of the Firm: Describe experience with projects similar in size, scope, and complexity

with emphasis on relevant services experience.

2. Knowledge of the Field: Respondent should demonstrate its knowledge of local conditions, local

codes (especially as related to DSS standards), and local suppliers as an indication of its ability to

create a prospective maximum project cost.

3. Proposed Pricing: Proposed cost of project completion and a method for determining same.

4. Experience with Federal Grants: demonstrate the ability to adhere to Davis–Bacon federal

reporting requirements and wage determination (timesheets, invoicing, etc.). The firm must be

registered (or willing to be) and in good standing with the SC Secretary of State.

5. Related Experience: list projects that best illustrate the experience of the firm and staff who will

be assigned to this project. List no more than five (5) projects that were completed in the last

five (5) years, and include only projects in South Carolina of a similar size and scope. For each

project, please provide the following:

 Name and location of the project

 Nature of the firm’s responsibility on this project

 Provide the name, phone number, and email of an Owner’s representative who

can be contacted to provide a reference.

 Size of project (dollar value and square footage)

 Construction cost

 Current status of the project; include the start date and [anticipated] completion date

 Key professional(s) involved in the listed project who would be assigned to this contract

6. Construction Manager Services Staff: The firm should name the actual Project Manager and other

key staff assigned to this Contract; please include the following:

 Name & Title

 Current assignments

 Years with the firm or in the industry

 Experience with similar projects

 Education and registrations

 Other relevant information for this contract

7. Project Management Services: Detail the capabilities of your firm to provide the technical services

necessary for the project. Include knowledge and experience in the evaluation of building

systems and construction techniques to create an optimum value in the design and budget

requirements.

8. Discuss your firm’s current workload and ability to begin the Hope Center for Children’s

project within 30 days of contract finalization. Please include an estimated timeline for the

project from the beginning through the anticipated completion date.

9. Identify the supply company that the firm will use for identifying and purchasing materials as

applicable.

10. Claims and Litigation History: list all claims, arbitrations, administrative hearings, lawsuits, or

criminal proceedings brought by or against the firm during the last five (5) years. Please include

the project name, a description of the amount in dispute, and the subject matter of the

dispute.

EVALUATION CRITERIA

1. Project Timeline: Please estimate the timeline from the project beginning to final inspection;

include time for permitting, any expected delays in materials, etc. The Firm must be able to

begin the project within thirty (30) days of the signed agreement.

2. Competitiveness of project cost.

3. Professional Qualifications and Experience of the Firm

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.