Northeast Service Area Program Management, and Oversight Services

As requested by the Engineering and Project Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Services stated. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

In an effort to address a need to enhance and supplement program management, administration and oversight of Northeast Utility Service Area, Collier County is soliciting for a highly qualified Northeast Service Area Program Management and Oversight (PMO) firm to oversee and manage complex phases of project implementation including, but not limited to: administration assistance, conceptual design and planning, engineering oversight, technical reviews, construction management, engineering and inspection and related services during construction, post construction services, and claims analyses. The PMO firm shall review and analyze claims and disputes and recommend courses of action. They should provide for independent review and analysis of claims, including independent review and analysis and verification of accounting procedures used by contractors in the submittal of claims. The PMO firm is expected to take a proactive leadership position enabling the County to achieve a seamless phasing and startup of the all projects, critically linked projects and plant expansions and transition from existing waste water facilities. They may be asked to help the County obtain State Revolving Funds (SRF) loans, grants and other funding. This service shall supplement an array of professional in-house staff and contracted consultants and contractors.

The PMO firm shall have the capability of performing all of the duties described and required in this Scope, including by way of illustration and not limitation, the management and administration for the County of the Northeast Regional Utility Facility. In addition, the PMO firm shall coordinate the work of the Engineer and construction contractors, and any other persons working at the sites, so as to improve the efficiency of the work and the quality of the final result, and so as to reduce total cost to the County in meeting future utility demands. Timely completion of each project is critical for the County to meet its obligation to utility customers.

The firm should complement their abilities with sub-consultants as needed, depending on the specific project requirements.

Note: The Firm selected to perform the PMO tasks will be excluded from all future design and construction projects under the Northeast Service Area Program and the critically linked projects.

Since 1980, Collier County, Florida has experienced a significant population growth rate that is anticipated to continue for the foreseeable future. In 1985, the County implemented a Growth Management Act, followed in 1989 by a Growth Management Plan (GMP) as part of a “statewide effort to effectively manage growth.” Adopted in October 1997, the revised GMP includes a sub-element for sanitary sewer facilities and for potable water facilities.

The need for Northeast Regional Facility Utilities was developed in the 2003 Water and Wastewater Master Plan Updates adopted by the Board of County Commissioners (BCC) in May 2004.

Collier County Utilities is providing water and wastewater facilities necessary to accommodate the rapid development growth occurring in the Northeast County Area.

Each year, the BCC confirms the need for and timing of the water and wastewater facilities by way of the Annual Update and Inventory Report (AUIR).

The awarded firm will work with the County throughout the duration of this Agreement to adjust the program scope, schedule and budget in response to changes in capacity needs as identified in each year’s AUIR and as directed by the County.

For clarity, the overall program components are referenced as follows:

• Northeast Regional Utility Facility
• Northeast Plants including common facilities
• Northeast Wellfields – Potable Raw Water
• Northeast Wellfields – Supplemental IQ Raw Water
• Northeast Potable Water IQ Pump Sites including Ground Storage Tanks
• Transmission Pipe Lines
• Orange Tree Utility Transition
• Northeast Interim Waste Water Treatment Plant and Water Booster Pump Station

The County anticipates optimization of operations staff by having the new facilities share operation, maintenance, and administrative personnel along with vehicles and heavy equipment. The County’s goal is to organize staffing that is efficient, effective, and cost-competitive.

The PMO firm shall:

• Apply and follow the Good Neighbor Policy detailed in Exhibit “A” Guiding Principles for Development of the Northeast Service Area
• Provide program management consultant services for critically linked infrastructure projects that may exist inside or outside of the northeast plant area necessary to support the facilities being constructed in the northeast
• Create and/or update the Northeast Service Area Program

Some northeast facilities are or will be located near other projects that are not critically linked but still require coordination with this program. These projects may share common facilities such as access roads and utilities, and some development activities may occur at the same time. Coordination with these projects is part of this scope of services and includes, but is not limited to, the following:

• Community parks under the jurisdiction of the Parks and Recreation Department
• A residential recycling and household hazardous waste recycling drop-off center
• Collier County Public Schools
• Collier Fair Board
• Institute of Food and Agricultural Sciences