Professional Engineering Services for Wastewater Projects

TOWN OF NARRAGANSETT
REQUEST FOR QUALIFICATIONS
Professional Engineering Services for Wastewater Projects
Narragansett, Rhode Island
Susan W. Gallagher, Purchasing Manager
Jonathan Gerhard, P.E., Town Engineer
Due Date: Tuesday, October 20, 2026 @ 11:00 AM

REQUEST FOR QUALIFICATIONS
Separate sealed qualification statements will be received by the TOWN OF NARRAGANSETT,
RHODE ISLAND for PROFESSIONAL ENGINEERING SERVICES FOR
WASTEWATER PROJECTS on or before 11:00 AM on Tuesday, October 20, 2026 at the
office of the Purchasing Manager, 25 Fifth Avenue, Narragansett, RI. This is a request for
qualifications, not a request for bid. There will be no public opening or reading of the submissions
received by the Purchasing Manager in response to this request. Responses will be evaluated on
the basis of their qualifications.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett, Rhode
Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday and are available
on the Town of Narragansett website, www.narragansettri.gov.
One (1) original, three (3) copies, and one (1) electronic copy (PDF format) of the proposal shall
be submitted and clearly marked:
Statement of Qualifications
Professional Engineering Services for Wastewater Projects
Submissions must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699", bearing the name and address of
the respondent.
Individuals requesting interpreter services for the hearing impaired must notify the Finance
Department (401)782-0644 three business days prior to the due date.
Susan W. Gallagher
Purchasing Manager
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TOWN OF NARRAGANSETT
ENGINEERING DEPARTMENT
REQUEST FOR QUALIFICATIONS
PROFESSIONAL ENGINEERING SERVICES FOR WASTEWATER PROJECTS
I. INTRODUCTION
The Town of Narragansett, Rhode Island is soliciting qualification statements from professional
consulting engineering, regarding services related to future Town wastewater projects. Said
services may include survey, engineering study, design, cost estimating, and construction
administration activities related to wastewater treatment and conveyance facilities, buildings,
structures, and related infrastructure. Consultants submitting their qualifications may be short-
listed to submit detailed technical and cost proposals for specific Town projects. This phase is a
request for qualifications and information for possible future projects. The purpose of this Request
for Qualifications is to prequalify professionals to enable the Town to have a readily available
pool of engineering services consultants to expedite the completion of a wide range of wastewater
treatment facility and collection system capital improvement and replacement projects.
The required services involve the planning, evaluation, assessment, rehabilitation, design,
preparation of plans and specifications, bidding assistance, construction administration, resident
engineering and inspection associated with the Town's wastewater system as required and will
range in scope and complexity, depending on the specific project, and may include such general
topics as: general civil engineering, boundary and topographic surveys and mapping, wastewater
conveyance, and treatment systems and associated buildings and building systems (structural,
electrical, plumbing, and HVAC/mechanical engineering) evaluation and design, flood mitigation
and control, SCADA services, pretreatment and local limits derivation, Infiltration/Inflow
investigations and extraneous flow identification and reduction programs, asset management,
funding applications and grant assistance, and the associated preparation of reports, permit
applications, plans, specifications, and construction estimates, presentations at public meetings,
and services during construction. Additional information on potential projects is available on the
Town website in the September 2005 Wastewater Facilities Plan Update beginning on Page 8-1
and 6 Year Capital Improvement Program beginning on Page 68.
Under this Request for Qualifications, interested consultants are to submit detailed qualifications
statements relating to the general topics listed above and as outlined below. Said statements can
be for any or all of the listed topics and should be specific as to the consultant's area(s) of expertise
and intent to be considered qualified for same. It is not necessary for a respondent to be qualified
in all areas of expertise listed herein to submit a statement of qualifications and be considered for
work under this offering.
II. QUALIFICATIONS
1. All necessary engineering work is to be performed by or under the direct supervision of (as
allowed by law) a Registered Professional Engineer who is currently licensed to practice
in the State of Rhode Island.
2. All necessary survey work is to be performed by or under the direct supervision of (as
allowed by law) a Registered Land Surveyor who is currently licensed to practice in the
State of Rhode Island.
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3. All work is to be performed by firms or individuals within firms having at least fifteen (15)
years' experience in providing wastewater collection, treatment, and related services to
municipalities and/or public authorities.
4. Qualifications statements may be submitted for any combination of the services listed
herein that a firm may have. Firms may team with other consultants and may list sub-
consultants normally used to complete the required work. Include a listing of areas of
proficiency that the firm possesses. Qualification statements shall include, as a minimum,
the following:
A. Cover Letter: The cover letter shall identify the company representative responding to
the Request for Qualifications and designate a primary contact person who has the
authority to sign and submit the Request for Qualifications, enter into contractual
arrangements on behalf of the company and meet the needs of the Town if selected to
provide services. The letter shall clearly identify the category or categories for which
the firm is submitting qualifications. (Maximum 2 pages)
B. Company Profile: The consultant shall provide a general description of the company
and the services that can be provided and for which qualifications are being submitted
for consideration, office location(s) that would be used for the projects, number and
type of personnel who will be involved in the services provided by the consultant. If
the same individual will be assigned to different categories of services, please define
this in your submission. All subcontractors providing any of the basic services shall be
identified including but not limited to wetland scientist, surveyor, etc.
Include a brief listing of areas of proficiency including, but not limited to the following
categories (please note which, if any, utilize subcontractor services) for which
qualifications are being submitted for consideration under this format:
Wastewater Conveyance Systems, including collection sewer, interceptor sewer,
and pump station rehabilitation and construction, and Infiltration/Inflow
investigations
Wastewater Treatment Systems, including preliminary, primary and secondary
treatment, disinfection, and solids handling systems
Building and Building Systems Design (structural, electrical, plumbing, and
HVAC/mechanical engineering)
Flood Resilience, Mitigation and Control
Pretreatment and Local Limit Derivation
General and Miscellaneous Civil and Environmental Engineering and Land
Surveying Services associated with the above
C. Organizational Support and Key Personal: The respondent shall describe the project
team and clearly define the roles the team member(s) will have in a manner that
adequately shows the respondent's ability to provide services in the various categories.
The team should be led by an individual who is a registered professional engineer in
the State of Rhode Island. Include information on staffing availability and respondents'
ability to execute the work promptly. The Town anticipates the initial
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design projects will be the Galilee Pump Station upgrades, the Stanton Pump Station
upgrades, and the Scarborough WWTF solids handling process improvements. Include
an organizational chart and provide a brief bio or resume for all key personnel and
subcontractors. The organizational chart may be shown using an 11x17 size page.
Individual resumes should be no longer than four (4) pages and included in an
appendix. (Maximum 6 pages, not including resumes)
D. Relevant Experience of Firm: The respondent shall provide a summary narrative and
five (5) representative examples of work in each category identified in the Company
Profile that the respondent would like to be considered. The experience examples
should be similar in size and complexity to the Town's treatment facility and sewer
collection and conveyance system. Representative projects should be described in
detail, list the key personnel that performed the services and the year the project was
completed. The respondent may supplement each category with a tabular listing of
projects. This table should provide the project name, the client, a brief description and
the year completed. The same information shall be provided for subcontractors, if
utilized. (Maximum 8 pages for each category)
E. References: A minimum of three (3) municipal references with recently verified
telephone numbers and addresses shall be provided by the consultant. The same
information shall be provided for subcontractors, if utilized.
F. Project Management: Provide a summary description of the respondent's approach to
providing services to the Town, completing tasks, communicating with Town staff,
assigning resources, maintaining schedules, budgets and assuring quality control.
(Maximum 4 pages)
III. PERIOD OF SERVICE
The Town intends to select several firms based on expertise/qualifications in the specified
categories and availability to execute the work. It is not a requirement that one (1) company be
able to provide all the services specified herein. The Town recognizes that professional consultants
specialize in specific areas and will accept qualifications that are limited to that consultant's area(s)
of specialization. Engineering firms must indicate within their submission the category/categories
for which they are proposing to provide services, and which services, if any, would be provided
through contracted sub-consultants. Submissions not indicating the category/categories being
proposed may be considered non-responsive and rejected.
The selected consultant(s) must be responsive and available to meet the needs of the Town on a
regular and consistent basis as needed to serve as its representative over a two (2)-year term, with
an option to extend the term one (1) additional year. When selected for a specific project(s), the
consultant(s) must have the experience and depth of resources to complete the work during the
required schedule as determined for the project(s).
The Town reserves the exclusive right to select multiple consultants via this Request for
Qualifications, based on skills and qualifications, and other such evaluation measures as the
Town may apply. For example, the Town may select a general civil engineering firm and may also
select a separate structural engineering firm. The Town further reserves the right to independently
secure related professional services outside of this process. This is non-exclusive process that does
not guarantee that any single respondent will receive any work or all applicable work within a
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specific discipline or project during the contract period.
IV. PROJECT TIMETABLES AND DELIVERABLES
- Solicitation of Qualifications: September 2026 - October 20, 2026
- Submission of Qualifications: By October 20, 2026 by 11:00 AM
- Acceptance of Qualifications: November 16, 2026 (Tentative)
One (1) original, three (3) copies, and one (1) electronic copy (PDF format) of the respondent's
Statement of Qualifications, in the form specified, are to be submitted on or before 11:00 AM on
October 20, 2026 to:
Susan Gallagher, Purchasing Manager
Town of Narragansett
25 Fifth Avenue
Narragansett, RI 02882
(401) 782-0644
Questions concerning the overall content of this Request for Qualifications should be addressed, in
writing to:
Jonathan Gerhard, P.E., Town Engineer
Town of Narragansett
25 Fifth Avenue
Narragansett, RI 02882
jgerhard@narragansettri.gov
V. FORM OF AGREEMENT
Those firms whose detailed proposal the Town selects for award shall enter into an agreement in
the specific format as attached herein. There will be no deviation from this standard allowed.
VI EVALUATION PROCEDURE
A review team consisting of Town of Narragansett senior staff members will review all
submissions that are received based upon a combination of factors regarding the qualifications
submitted using the criteria below. The Town may or may not conduct interviews with some or
all of the respondents. Based upon the evaluation of submittals, the Town will determine the
number of respondents sufficient to allow the Town to achieve the engineering needs in each
category. A recommendation will then be made to the Town Council, to establish a list of pre-
qualified consultants that may be requested to submit a detailed proposal for specific future
projects.
The following criteria will be used in evaluating submissions with respect to prequalification, and
subsequently to determine the appropriate consultant(s) for specific projects.
1. Firm qualifications
2. Project organization, key personnel, and staff availability
3. Relevant experience in a category(s)
4. References
5. Project management approach
6. Previous experience/familiarity with the Town's wastewater infrastructure
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The number of respondents selected will be in the best interests of the Town of Narragansett. The
Town reserves the right to reject any and all submittals.
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AGREEMENT FOR
PROFESSIONAL SERVICES
RELATING TO THE
PROJECT NAME
BETWEEN
THE TOWN OF NARRAGANSETT
AND
CONSULTANT NAME
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THIS AGREEMENT made and entered into this _____ day of__________, 2026 by and
between the Town of Narragansett, hereinafter called the "CLIENT" and
________________________________, hereinafter called the "CONSULTANT".
WITNESSETH, that in consideration of the mutual covenants and agreements herein
contained, the parties hereto do mutually agree as follows:
ARTICLE 1 EMPLOYMENT OF THE CONSULTANT: The CLIENT hereby employs
the CONSULTANT and the CONSULTANT agrees to perform professional services hereinafter
relating to the Project Name (Project).
ARTICLE 2 RESPONSIBILITY OF THE CLIENT: The CLIENT will furnish the
CONSULTANT such information and data as are available and pertinent to the work contemplated
under this Agreement and shall assist CONSULTANT in obtaining such information from State
agencies and private individuals or companies. The CONSULTANT shall have the right to rely
upon such data and information that appears to be credible and shall not be responsible for any
inaccuracies or deficiencies contained therein. Unless indicated otherwise in Exhibit "A", the
CLIENT shall:
1. Provide sanitary sewer, wastewater treatment, storm drain, water distribution, and
transportation maps, plans, and other resource mapping and information as available and
where necessary for the completion of the Project. Refer to Section III "Scope of Work"
of the RFP for additional information.
2. Provide all available utility data related to the Project and data on proposed planning
projects in the project areas, as well as previous related plans and studies.
3. Arrange for access and make provisions for CONSULTANT to enter upon public and
private property as required for CONSULTANT to perform services under this Agreement.
4. Designate, when necessary, a representative authorized to act in this behalf with respect to
the Project. The CLIENT shall examine documents submitted by the CONSULTANT and
shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the
progress of the CONSULTANT'S services.
5. Furnish information required of CLIENT as expeditiously as necessary for the orderly
progress of the Work.
6. Give prompt written notice to CONSULTANT if CLIENT becomes aware of any fault or
defect in the Project or non-conformance with the Contract Documents.
7. CONSULTANT shall perform its services with the degree of care, skill, and diligence
ordinarily exercised by qualified professionals performing services of a similar nature
under similar circumstances in Rhode Island. CONSULTANT shall promptly and without
additional compensation correct services that fail to conform to this standard, except to the
extent the deficiency results from a material change directed by CLIENT.
ARTICLE 3 CHARACTER AND EXTENT OF SERVICES: The CONSULTANT shall
furnish the CLIENT the professional services in accordance with the Scope of Work items
referenced within the Request for Proposals and/or as negotiated herein for each specific project.
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The Request for Proposals and other elements relating to a Scope of Services is attached as Exhibit
"A" to this document. These services will be completed on or before the dates stipulated within
the Request For Proposals. CONSULTANT shall comply with all State, Federal, and local
statutes, ordinances, and regulations applicable to the execution and performance of this
agreement. In the event of any conflict between this Agreement, the RFP, the Consultant's
response to the RFP, and/or any exhibits attached, then this Agreement shall control.
ARTICLE 4 COMPENSATION FOR PROFESSIONAL AND SUPPLEMENTAL
SERVICES: Compensation to CONSULTANT for professional services shall be based upon and
measured by the following elements which are set forth below:
1. For providing all of the professional services as described in Exhibit "A", the CLIENT
shall reimburse the CONSULTANT in accordance with the approved compensation
schedule which shall represent the full compensation for all of the required services.
2. The CLIENT may, at CLIENT's discretion, retain up to ten (10) percent from each
payment request that is submitted and approved. Said retainage, if withheld, shall generally
be for tasks/items that require outside (i.e. regulatory) approval, and shall be released upon
receipt of said approval. Said retainage may also be withheld for tasks/items that require
typical start-up services (i.e. flow calibration, etc.), and shall be released upon satisfactory
completion of same.
3. Supplemental Services. For performance of work beyond the Scope of Services as
described in Exhibit "A", compensation shall be as set forth with following Schedule of
Charges.
Schedule of Charges
A. FEES:
Per accepted proposal. To be negotiated upon the actual Scope of Work.
B. OTHER CHARGES:
Reimbursables (for services beyond the initial Scope of Work as set forth in the
RFP)
These charges are in addition to the fee for services and shall include actual
approved expenditures made in the interest of the project such as: reproductions of
drawings, specifications and reports (except for copies for CONSULTANT'S
internal use), photography, models and renderings, equipment rental, postage and
delivery charges on any of the preceding. Additional charges must be approved in
writing by CLIENT prior to expenditure in order to be eligible for payment.
Consultants
Consultant or other outside services such as, but not limited to, laboratory testing,
boring contractors, etc., engaged by CONSULTANT pursuant to the Request for
Proposals shall be billed at the actual cost of said service (invoices to be provided
by the CONSULTANT).
Taxes
Taxes such as, but not limited to, Value Added Tax (VAT), State Sales Tax, excise
imposed on CONSULTANT'S services shall be added to the compensation or fees.
The taxes would not apply if waived through application of tax-exempt status.
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