Wood Waste and Stump Grinding Services ITB

Location:	Virginia
Posted:	Apr 9, 2026
Due:	May 1, 2026
Agency:	Rockingham County
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	26-0409-01
Publication URL:	To access bid details, please log in.

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COUNTY of ROCKINGHAM 20 E. Gay Street

Harrisonburg, VA 22802

Invitation to Bid

INVITATION TO BID #26-0409-01

WOOD WASTE AND STUMP GRINDING SERVICES

This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the

Act are hereby adopted and are made a part of this notice.

Contact Information:

Rebecca Guthrie

Director of Finance

20 E. Gay Street

Harrisonburg, VA 22802

(540) 564-3010

rguthrie@rockinghamcountyva.gov

Table of Contents

1.0 PURPOSE ......................................................................................................................................... 4

2.0 BACKGROUND .................................................................................................................................4

3.0 SCOPE OF WORK ............................................................................................................................. 4

4.0 BID PREPARATION AND SUBMISSION .............................................................................................5

5.0 EVALUATION AND CONTRACT AWARD ...........................................................................................6

6.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 6

6.1 APPLICABLE LAWS ...................................................................................................................... 6

6.2 CONTRACTOR’S INSURANCE .......................................................................................................7

6.3 ANTI-DISCRIMINATION ............................................................................................................... 9

6.4 AMERICANS WITH DISABILITIES ACT COMPLIANCE ..................................................................10

6.5 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................11

6.6 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 11

6.7 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................12

6.8 ANTITRUST ................................................................................................................................12

6.9 CLARIFICATION OF TERMS ........................................................................................................12

6.10 PAYMENT ..................................................................................................................................12

6.11 QUALIFICATIONS OF BIDDERS .................................................................................................. 13

6.12 TESTING AND INSPECTION ....................................................................................................... 13

6.13 CHANGES TO THE CONTRACT ...................................................................................................13

6.14 DEFAULT ................................................................................................................................... 13

6.15 TAXES ........................................................................................................................................14

6.16 DRUG FREE WORKPLACE .......................................................................................................... 14

6.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................14

6.18 AUDIT ....................................................................................................................................... 14

6.19 NON-APPROPRIATION .............................................................................................................. 14

6.20 COOPERATIVE PURCHASING/USE OF CONTRACT BY THIRD PARTIES .......................................15

6.21 CONTRACT DOCUMENTS .......................................................................................................... 15

6.22 LAWS AND REGULATIONS .......................................................................................................15

6.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 16

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6.24 PREPARATION AND SUBMISSION OF BIDS .............................................................................16

6.25 WITHDRAWAL OR MODIFICATION OF BIDS ...........................................................................16

6.26 RECEIPT AND OPENING OF BIDS .............................................................................................16

6.27 PROPRIETARY INFORMATION .................................................................................................16

6.28 BID ACCEPTANCE PERIOD ......................................................................................................... 17

6.29 TERMINATION BY OWNER FOR CONVENIENCE ........................................................................17

6.30 DEBARMENT STATUS ................................................................................................................17

7.0 SIGNATURE SHEET – ITB #26-0409-01 .......................................................................................... 18

8.0 BID FORM – ITB #26-0409-01 ....................................................................................................... 19

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1.0 PURPOSE

The purpose of this Invitation to Bid (ITB) is to request formal competitive sealed bids through the

Invitation to Bid process to establish a contract for wood waste and stump grinding services at the

Rockingham County Landfill. The landfill is located at 813 Greendale Road, Harrisonburg, VA 22801.

2.0 BACKGROUND

Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled

between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located

along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is

the third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.

Rockingham County operates the Rockingham County Landfill located at 813 Greendale Road,

Harrisonburg, VA 22801. The landfill hours of operation are from 7:00 AM to 4:30 PM Monday through

Saturday.

The owner localities, residents, and private businesses deliver yard waste, wood waste, stumps, and

wood pallets to designated accumulation areas within the Rockingham County Landfill. In a given year,

the County has about 60,000 cubic yards of wood waste and 1,500 cubic yards of stumps. The County

will not guarantee quantities of material to be ground. The awarded contractor will be expected to

perform this service about 3 times per year.

The term of the contract will be for three years, and allow for two one-year renewals, when appropriate

if agreed to by both parties.

3.0 SCOPE OF WORK

The selected contractor, under the direction of the County, shall perform in a satisfactory and proper

manner all the necessary services required under this solicitation, subject to the following conditions:

a. The bidder/contractor is responsible for mobilizing, loading, grinding, and moving the ground

material within the accumulation area, and demobilizing from the landfill. All fuel and

equipment will be supplied by the contractor.

b. All stumps, wood waste, and pallets must be ground within 60 days of the scheduled start

date, with the grinding schedule coordinated between the contractor and county staff.

c. Rockingham County shall not be responsible for tramp metal or other contamination found in

the yard and wood waste that may cause damage to the bidder’s equipment.

d. The bidder/contractor can separate non-wood debris which cannot be ground and Rockingham

County Landfill will transport and dispose of this material.

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e. The bidder/contractor shall leave all ground material on-site for use as alternative daily cover at

the Rockingham County Landfill.

f. The bidder/contractor shall respond within 2 weeks after the County requests grinding services.

g. The bidder/contractor shall also provide and ensure that all employees wear proper safety

equipment while working onsite in accordance with OSHA and VOSH standards. Necessary

safety supplies and equipment shall include, but is not limited to safety hats, vests, steel toe

shoes, gloves, glasses, etc. Rockingham County staff or designee will have authority to suspend

the work fully or in part due to unsafe work conditions or safety concerns for staff or general

public.

h. The bidder/contractor shall comply with all applicable federal, state, and local environmental

laws, regulations and guidelines.

i. The bidder/contractor shall be available for large volume debris by seasonal storms or natural

disasters.

4.0 BID PREPARATION AND SUBMISSION

Bidders are required to submit the following items as a complete bid:

1. The completed signature sheet (see 7.0 Signature Sheet).

2. The completed bid form (see 8.0 Bid Form).

Bids shall be submitted in a sealed envelope, clearly marked “ITB-# 26-0409-01 WOOD WASTE AND

STUMP GRINDING SERVICES” no later than 2:30p.m., local time, Friday, May 1, 2026 to:

Rockingham County Finance Department

Attention: Rebecca Guthrie

20 East Gay Street

Harrisonburg, VA 22802

Electronic submissions can also be submitted through the County’s website or using the following link

https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200.

It is the responsibility of the bidder to ensure that their bid reaches the appropriate office prior to the date

and time of closing.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-0409-01
Bid Title:	Wood Waste and Stump Grinding Services ITB
Category:	Landscaping & Grounds
Status:	Open

Wood Waste and Stump Grinding Services ITB

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