Police Station Renovation & Training Facility/ EOC - CMAR

REQUEST FOR PROPOSALS
Project Name: Police Station Renovation & Date of Issue: 9/10/26
Training Facility/ EOC - CMAR
Peachtree City 27-101PPD Due Date: October 15th,
Contract No: 2026 by 3PM
local time
Owner Architect
City of Peachtree City Goodwyn Mills Cawood
151 Willowbend Road 6120 Powers Ferry Road NW, Suite 500
Peachtree City, GA 30269 Atlanta, GA 30339
Introduction
The City of Peachtree City is seeking qualified Contractors to submit a proposal for the
renovation of the existing Police Headquarters and the refurbishment of an existing facility
into a Police Training Facility and Emergency Operations Center.
1. Federal Procurement Statement
This project is funded in part by a FEMA grant, and this procurement is conducted as a
Competitive Proposal procurement under 2 CFR 200.320(d). The successful offeror shall
comply with all applicable federal statutes, regulations, executive orders, and grant
conditions. In particular the following:
* 2 CFR 200
* 2 CFR 180
* FEMA Procurement Under Grants Policy
* FEMA Public Assistance Program and Policy Guide
2.Procurement Requirements:
2.1 Conflict of Interest: All respondents are to disclose any organizational conflicts,
financial interests, relationships with City employees, gifts or lobbying activities with the
City.
2.2 Geographic preferences: There are no geographic preferences placed on the
evaluation of proposals.
2.3 Suspension / debarment certification: This contract is a covered transaction for
purposes of 2 C.F.R. Part 180 and 2 C.F.R. Part 3000. As such, the contractor is required to
verify that none of the contractor's principals (defined at 2 C.F.R. 180.995) or its affiliates
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(defined at 2 C.F.R. 180.905) are excluded (defined at 2 C.F.R. 180.940) or disqualified
(defined at 2 C.F.R. 180.935). The contractor must comply with 2 C.F.R. Part 180, subpart
C and 2 C.F.R. Part 3000, subpart C, and must include a requirement to comply with these
regulations in any lower-tier covered transaction it enters into.
2.4 Domestic Preference: The recipient or subrecipient should, to the greatest extent
practicable and consistent with law, provide a preference for the purchase, acquisition, or
use of goods, products, or materials produced in the United States (including but not limited
to iron, aluminum, steel, cement, and other manufactured products). The requirements of
this section must be included in all subawards, contracts, and purchase orders under
Federal awards.
2.5 Affirmative steps for small / minority / WBE firms: When possible, the successful
offeror should ensure that small businesses, minority businesses, women's business
enterprises, veteran-owned businesses, and labor surplus area firms (See U.S. Department
of Labor's list) are considered as set out in 2 CFR 200.321(b).
2.6 Cost / Price Analysis: Prior to the award of any contract in excess of $250,000 the
successful offeror will carry out a cost or price analysis on the bids received as set forth in 2
CFR 200.324(a).
3.0 Procurement Process:
The project delivery method will be Construction Manager at Risk. This project is two existing
buildings, the Police Headquarters is a single story 14,090 sqft building and the Police
Training facility is a two story 20,915 sqft building. You are invited to submit a proposal in
accordance with the information contained herein.
The Police Department is located at 350 GA-74, Peachtree City, GA 30269 and the Training
facility is located at 102 Gutherie Way, Peachtree City, GA 30269. The two sites are near
each other, with the Training Facility having space for material storage and site logistics.
Bid Documents and initial plans may be downloaded at the following location:
* www.peachtree-city.org, then click on "Business", then doing business with the City.
A mandatory pre-proposal conference will be held on Wednesday, September 30th,
2026, at 10 AM at 102 Gutherie Way, Peachtree City GA 30269 to provide an opportunity
for you to become more familiar with the two locations, the project, and to ask questions.
Please note that this is a mandatory conference / walkthrough for both of the sites
(Training/EOC Facility and the Police Department), please ensure that a representative of
your company attends the conference.
Questions concerning this RFP should be addressed to Tim Symonds, Project Manager, in
writing via email to tims@morganmillconsulting.com. Questions will be accepted up to
Tuesday October 6th, 2026, until 2:00pm. A final Addenda will be issued by 3:00pm Thursday
October 8th, 2026.
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The City of Peachtree City will receive sealed proposals until Tuesday October 13th 2026,
3:00pm local time and should be addressed to Public Works, for the attention of Tim
Symonds, at City Hall, 151 Willowbend Road, Peachtree City, GA 30269. Proposals received
after this time will not be accepted. Proposals will be opened at this time. Proposals must
be signed to be considered. Late proposals cannot be considered. Faxed or emailed
proposals cannot be considered. Proposals may not be withdrawn by responding
companies for 60 days following opening of the proposals. Although the Purchasing
Department will take effort to post any addendums, it is the bidder's ultimate
responsibility to ensure that they have all applicable addenda prior to bid submittal.
This may be accomplished via contact with the Purchasing Manager or by visiting the City's
website prior to bid submittal.
Cone of Silence / Non-Lobbying. From the issuance of this RFP until final award by the City,
proposers and their representatives shall not contact City elected officials, employees, or
evaluation committee members regarding this solicitation except through the designated
point of contact, unless expressly authorized by the City.
The City of Peachtree City provides assurances to all responding companies that all
anticipated Rights of Way and Easements have been obtained or will be obtained by the time
construction commences. The successful Contractor will be responsible for applying for all
necessary local permits for the construction work, but the costs of such permits will be
waived by the City.
The City of Peachtree City will not issue or cause to be issued any addenda modifying the
Project information or requirements for the proposal within a period of 72 hours prior to the
advertised time for opening bids, excluding Saturdays, Sundays, and Peachtree City Legal
Holidays.
After a Guaranteed Maximum Price has been agreed upon but prior to the award of the
Guaranteed Maximum Price contract amendment, the successful offeror shall submit a
performance and a payment bond, as set out in 2 CFR 200.326, each equal to 100 percent
(100%) of the contract amount, provided by a surety which appears on the U.S. Treasury's
list of approved bond sureties (Circular 570). The performance Bond and payment shall be
submitted on AIA Document A312-2010.
The City of Peachtree City reserves the right to bid a project in phases and award the contract
on the phases it deems to be in the City's best interest.
Bids will not be accepted from any person, firm or corporation who is, or whose
subcontractors are, in arrears in any debt or obligation to the City of Peachtree City or any
other governmental entity. The bid made by any company or firm must be signed in a legal
manner in the name of such company or firm by a duly authorized officer; and the principal
place of business must be shown.
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SECTION I
GENERAL OVERVIEW & SCOPE OF SERVICES
Request for Proposal: Peachtree City Police Station & Training Facility & EOC - CMAR
A. OBJECTIVE
Peachtree City is soliciting proposals from qualified Construction Managers to provide
preconstruction and construction phase services for the refurbishment of the existing
14,090-square-foot Police Headquarters and the renovation of an existing 20,915-square-
foot building into a Police Training Facility with an Emergency Operations Center (EOC).
B. PROJECT DESCRIPTION
The project includes approximately 35,005 square feet of renovation across two existing
public safety facilities. Architectural and engineering services will be provided by Goodwyn
Mills Cawood (GMC).
Facilities:
* Building 1 - 14,090 SF single story Police Headquarters: Interior refurbishment
including the creation of additional offices, MEP upgrades, security enhancements,
finishes, evidence / support areas, administrative offices and public lobby.
* Building 2 - 20,915 SF two story Police Training Facility / EOC: Complete renovation into
tactical training rooms, conference spaces, Emergency Operations Center, Real Time
Crime Center, technology infrastructure, security systems and associated building
improvements.
The architectural design of the project is currently at the Schematic Design Stage. The
successful Construction Manager will be involved in consulting on the development of the
design of the building to ensure an economical and efficient construction phase. The
selected Construction Manager (CM) scope of services will include the following:
* Preconstruction planning and design support
* Constructability reviews and value engineering
* Cost Estimating
* Development of Guaranteed Maximum Price (GMP)
* Sub-contractor Procurement
* Quality Control and safety management
* Occupied facility coordination
* Security and police operations coordination
* Commissioning, closeout, warranties and record documents
The selected CM will be considered the primary contractor and the sole point of contact
with regard to all contractual matters. The CM shall also be required to obtain at least
three bids for each bid package (work category), exclusive of the CM's proposed
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guaranteed maximum price for the individual bid packages (work categories). If any bid
packages receive less than three qualified proposals, the Owner reserves the right to
require the CM to re-solicit for bids.
The proposed contract includes the "AIA A133-2019 Standard Form of Agreement Between
Owner and Construction Manager as Construction where the Basis of Payment is the Cost
of the Work Plus a Fee with a Guaranteed Maximum Price" in conjunction with "AIA
Document A201-2017 General Conditions of the Contract for Construction."
The proposed contract includes, in the Order of Precedence:
a) Peachtree City's Request for Proposals which includes the Federal Contract
requirements and all Addenda.
b) AIA A133-2019 Standard Form of Agreement Between Owner and Construction
Manager as Constructor, including the CMAR's Proposal and GMP Amendment.
c) AIA Document A201-2017 General Conditions of the Contract for Construction.
d) A312-2010 Performance & Payment Bonds.
C. Offeror shall comply with the following:
* A complete proposal will include a complete breakdown of costs on the forms
provided in Exhibit A. The forms may be recreated by the Offeror to facilitate the
provision of this information. All line items must be included in the General
Conditions & General Requirements forms. The total numbers on this sheet must
match the numbers on the fee proposal form submitted.
* Once the contract has been awarded, all Change Orders will be handled per AIA A133
(2019) Section 6.3 Changes in the Work. All deductive change orders will be cost of
work plus the percentages identified in section 6.1.3 of the contract. The Program
Manager must approve all labor and wage rates, unit prices and rental and
equipment usage rates. All change orders must be approved by the Program
Manager.
* The Successful Offeror shall pay for and provide all AIA Documents required for
responding to this RFP.
D. PROJECT TIMELINE:
Issue RFP September 9th, 2026
Mandatory Pre-Proposal Conference September 30th, 2026, at 10AM
Questions due October 7th, 2026, by 2PM
Final Addenda issued October 9th, 2026, by 3PM
RFP Responses due October 15th, 2026, by 3PM
Council Approval November 2026
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Contract Date End of November 2026
Design Development & GMP November - January 2027
Council Approval of GMP March 2027
Start Building Construction Beginning April 2027
SECTION II
RESPONSE FORMAT
Peachtree City Police Headquarters Refurbishment & Police Training Facility &
Emergency Operations Center Renovation - CMAR
1. Cover Page: Include the Request for Proposal contract number (27-101PPD) and title
(Peachtree City Police Headquarters Refurbishment & Police Training facility & EOC
Renovation - CMAR). Also include your firm's name, address, telephone number and e-
mail address.
2. Table of Contents
3. Required Documents:
a. Company information Page
b. Bid bond - on AIA Document A310-2010
c. List of Similar Projects - see section 5 below
d. Addenda Acknowledgement, on the enclosed form, if any addenda are issued.
e. Fee Proposal Form - Exhibit A in a separate "Price Schedule" envelope
f. Exhibit B - Preconstruction fee schedule, General Conditions & General Requirements
Worksheet in the separate "Price Schedule" envelope.
g. Completed Federal Certification forms for the following as found in Appendix B:
* Suspension & Debarment
* Byrd Anti-Lobbying
* Non-Collusion Affidavit
* E-Verify - Security and Immigration
* Certification of Compliance with Federal Requirements
* Build America, Buy America Act
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4. Firm History and Capability:
Provide the following basic company information (please limit to two pages):
a. Address of corporate and branch offices. State which office location would be
responsible for the management of this project.
b. Form of ownership - state if a small / minority / WBE and number of years in business
(corporate and responsible branch office).
c. Organizational chart of the company indicating structure and resources, including
number of employees
d. Litigation history (if any) for the past five years
e. Safety record ratings for the past five years - TRIR rate.
f. Bonding Company information and capacity. Please provide information on your
bonding company along with information on your total bonding capacity and for limit
for each individual project.
5. Relevant Experience:
Each Offeror shall submit three (3) similar projects of approximately $4,000,000 -
$6,000,000 construction value completed by the Contractor in the last 5 years (more
recent projects of similar scope will be given more consideration than older projects).
Peachtree City reserves the right to contact any or all of the listed projects as references.
Each selected project should be similar in size, budget, and scope to the Police
Headquarters Refurbishment and Police Training Facility and EOC Project. Preference in
scoring will be given for previous specific experience on law enforcement projects, FEMA
type Emergency Operation Center projects and projects that were federally funded and
subject to Davis Bacon wage rules.
Projects should also be representative of team member experience. For each project, the
following information shall be submitted:
a. Name of the project, including telephone number and e-mail of the representative
of the architect in charge of construction contract administration.
b. Name, telephone number and e-mail of the representative of the Owner.
c. Square Foot Area of the project.
d. Construction cost of the project including any change order amount total.
e. Schedule Information including contract execution date and the date of
substantial completion.
f. Contract Delivery Method.
g. Proposed team members that participated on each project and their respective
roles.
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6. Project Personnel:
a. Organizational chart of the team with titles and roles of key team members.
b. Resumes of each key team member indicating relevant experience. At a minimum,
positions should include Executive in charge, Preconstruction Services Manager,
Construction Project Manager, and Construction Superintendent(s).
c. Current and planned availability for each proposed team member, percentage of
time each will spend on the project, and length of commitment for each.
7. Project Approach:
a. Preconstruction and Design Support Services: Provide a brief description of your
approach to managing preconstruction services for this project. Your description
should include the following at a minimum:
i. Examples of successful management tools and techniques
ii. Process for reviewing and value engineering the proposed design.
iii. Constructability reviews and logistical constraints.
iv. Process for establishing the Guaranteed Maximum Price.
v. Process for detailed cost reporting that meets Federal guidelines
vi. Any issues of special concern for this project
b. Construction Services:
Provide a brief description of your approach to managing construction services for
this project to ensure that the project will be completed on time within the
prescribed budget and quality levels.
Your description should include the management tools and procedures that are
used to ensure the following:
i. Cost Control - ability to provide detailed cost breakdowns for each project area.
Costs will need to be separated into Police Station, Training Facility and the EOC.
ii. Quality Control - procedures for verifying that work meets project requirements
and quality standards.
iii. Schedule Control
iv. Safety and Security issues
v. Subcontractor procurement, selection and management
vi. Other value-added additional services provided which contribute to this
project.
c. Project Schedule: a proposed project schedule that clearly separates work for the
two buildings and identifies the phasing required to keep the Police Headquarters
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operational. The schedule shall show all steps from appointment through
substantial completion and shall be submitted with the proposal.
EVALUATION CRITERIA
The Project Manager (Tim Symonds) is the facilitator for issuing this RFP and all
communications during procurement shall be through the Project Manager. Proposals will
be evaluated, and a selection made using an Evaluation Committee.
Technical Merit: Evaluation scores will be based 70% on technical merit of the proposal
(please see items 4 - 8 in the Response Requirements section above), as follows:
Maximum points
i) Firm history & capability 15
ii) Relevant Experience 20
iii) Project Personnel 15
iv) Project Approach 20
Total Technical Merit Points 70
Price: The remaining 30% of your proposal score will be determined by your proposed
price for General Conditions & Requirements, Pre-Construction Costs and your
Contractor's fee based on a total project cost of $6,000,000 (see Exhibit A) as compared
to other responding entities. Proposed prices will be assigned points via use of a
"variance" weighted method. The lowest offered price will earn the maximum number of
points for the Pricing portion of the score. Proposals' price scores will be calculated based
on the variance of their prices from the lowest offered price.
Presentations: Peachtree City may, at its discretion, choose one or more of the best
scoring firms to make in-person presentations. Interviews may be conducted with the
highest-ranked firms. Interview scores will be incorporated into the published evaluation
criteria using a predefined scoring methodology
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COMPANY INFORMATION
Peachtree City Police Headquarters Refurbishment, Police Training Facility & EOC
Renovation - CMAR
A. COMPANY
Company Name: _________________________________________________
Physical Address: ________________________________________________
_______________________________________________________________
Mailing Address (if different): ______________________________________
_______________________________________________________________
Website (if applicable): ____________________________________________
B. AUTHORIZED REPRESENTATIVE
Signature: _______________________________________________________
Printed or Typed Name: ____________________________________________
Title: ___________________________________________________________
E-mail Address: __________________________________________________
Phone Number: ____________________
C. PROJECT CONTACT PERSON
Name: _________________________________________________________
Title: __________________________________________________________
Phone Number: ____________________
E-mail Address: _________________________________________________
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