Certified Playground Mulch

Location:	New York
Posted:	Aug 20, 2026
Due:	Sep 3, 2026
Agency:	City School District of Albany
Type of Government:	State & Local
Category:	Q - Medical Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID

RFB 0903A-26

Attention: Purchasing Agent

Address: City School District of Albany

1 Academy Park

Albany, NY 12207

Phone: (518) 475- 6050

RESPONSES DUE BY 1:00PM on September 3rd, 2026

In accordance with the provisions of Section 103 of the General Municipal Law, an advertisement has

been published in the local newspaper.

CITY SCHOOL DISTRICT OF ALBANY

Legal Notice

RFB 0903A-26 Certified Playground Mulch

The City School District of Albany, hereinafter known as the District, will receive proposals at the

Central Administration Offices, Purchasing Department, 1 Academy Park, Albany, New York,

12207 until 1:00 PM on September 3rd, 2026. The envelopes containing the proposals must be

sealed, and addressed to:

Purchasing Agent

City School District of Albany

1 Academy Park

Albany, NY 12207

Envelopes containing the proposals should be clearly marked “RFB 0903A-26 Certified

Playground Mulch”.

The District has the right to accept or reject any and all proposals or parts thereof as it deems to be

in its best interest.

Please contact the Purchasing Office at (518) 475-6050 or jmonroe@albany.k12.ny.us to obtain the

bid packet.

The City School District of Albany is an affirmative Action, Equal Opportunity Enterprise.

GENERAL INFORMATION/CONDITIONS

Statement of Purpose:

The City School District of Albany is seeking responsive and responsible bidders to provide

certified playground mulch. Proposals must follow the outline set forth in this document. Please

submit one original and two copies of the completed qualifications and other requirements of the

RFB, by hand delivery, regular mail, or courier to the address listed on the cover page. The

District must receive the proposal by the date indicated in the timeline below.

Minority Business Enterprises (MBE’s) and Women Business Enterprise (WBE’s) are encouraged

to send bid proposal(s).

General Information:

The City School District of Albany operates twelve elementary schools, three middle school

buildings, and one primary high school facility with extended programs in two additional buildings.

The student population is approximately 8,800 with a staff of approximately 1,700. In addition to

neighborhood schools, the District includes several magnet schools and programs, as well as other

innovative academic opportunities for students in support of our vision, mission and goals.

SCOPE OF SERVICES

The firm(s) selected will supply certified playground mulch incrementally as requested to our

District’s schools.

Instructions to Bidder:

GENERAL REQUIREMENTS

The submission of a proposal will indicate that the responder (1) has read the instructions, (2) will

abide by the terms and conditions governing this Request for Bid, and (3) understands the

requirements for delivery of the services specified.

General Instructions:

1. Specifications contained in the Request for Bids are for supplying the District with certified

playground mulch.

2. Minimum requirements are specified. The responder may choose to exceed those

minimums.

3. Failure to provide sufficient and required information may result in the proposal being

rejected by the District as non-responsive and not being considered.

4. Each proposal must be clearly marked on the outside of the envelope with the title “RFB

0903A-26: Certified Playground Mulch”. Please ensure your organization’s name is

included on the outside of the package. If you are using a commercial delivery company

that requires the use of their shipping package or envelope, your proposal must be placed

within a second sealed package labeled as detailed above. This will ensure your proposal is

not prematurely opened.

5. Original proposal is to be mailed or delivered to:

City School District of Albany

Attn: Purchasing Agent

1 Academy Park

Albany, NY 12207

to arrive no later than the closing date and time specified in the timeline provided herein.

Any received after that time will not be opened, and will be returned only upon request by,

and at the expense of, the responder(s). The responder(s) will assume total responsibility

for delivery of their proposal on time and at the specified place, whether sent by mail or

delivered in person.

6. Telephone, facsimile, or telegraphic proposals are not acceptable. Unless otherwise

specified, submission by email is not permitted.

7. To assist any and all vendors in obtaining a clear understanding of the requirements of this

proposal, vendors may present clarifying questions. Questions regarding this proposal must

be submitted in writing via email to jmonroe@albany.k12.ny.us. Responders must also

provide in writing one working email address of where the District should direct its

response to any questions. The District is not responsible for non-working email addresses.

District responses will also be shared with other potential proposers if they are known to the

District.

TERMS AND CONDITIONS

1. The issuance of this RFB request constitutes only an invitation to submit a response to the

District. If the school District chooses to award the RFB to a selected Contractor, the

Contractor must complete a contract with the District. The form and content of the contract

will be determined by the District.

2. Article 18 of the General Municipal Law prohibits municipal officers and employees from

having interest in contracts with the municipality for which they serve. This law applies to

officers, employees of a municipality, or members of a municipal board. Additionally, a

Vendor that is interested in submitting a proposal to an RFB must fully disclose, in writing

to the District on or before the closing date of the RFB, the circumstances of any possible

conflict of interest or what could be perceived as a possible conflict of interest if the Vendor

were to become a contracting party pursuant to the RFB. The District shall review any

submissions by Vendor(s) under this provision and may reject any Proposals where, in the

opinion of the District, the Vendor could be in a conflict of interest or could be perceived to

be in a possible conflict of interest position if the Vendor were to become a contracting

party pursuant to the RFB.

3. This Proposal request does not commit the District either to award a contract or to pay any

costs incurred in the preparation of a submission. Responders shall bear all costs associated

with submission preparation, submission and attendance at presentation interviews, or any

other activity associated with this Proposal request or otherwise.

4. All proposals and accompanying documentation become the property of the City School

District of Albany. The District shall not divulge any information presented to anyone

outside the District, unless required by law, without the written approval of the individual

or firm. The District reserves the right to use the information and any ideas presented in

any submission in response to this RFB request, whether or not the submission is accepted.

Submitted bids may be reviewed and evaluated by any person or outside consultant retained

by the District, other than one associated with a competing applicant, as designated by the

District. If a bidder believes that any information in its bid constitutes a trade secret and

wishes such information not be disclosed if requested by a member of the public pursuant to

the State Freedom of Information Law, Article 6 of the Public Officers Law, the bidder

shall submit with its bid a letter specifically identifying the page number, line or other

appropriate designation, that information which it deems to constitute a trade secret and

explain in detail why such information is a trade secret. Failure by a bidder to submit such

a letter with its bid identifying trade secrets shall constitute a waiver by the applicant of any

rights it may have under Section 89 (Subdivision 5) of the Public Officers Law relating to

protection of trade secrets.

5. The District neither makes nor assumes any contractual obligation by issuing this RFB

request, receiving and evaluating responses, or making preliminary bidder selections.

Providing a response as provided herein shall neither obligate nor entitle a bidder to enter

into a contract with the District.

6. The District reserves the right to determine in its sole and absolute discretion whether any

aspect of the Contractor’s submission satisfactorily meets the criteria established in this RFB

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BID/RFP	DEADLINE
Certified Playground Mulch	Sept. 3, 2026 @ 1 p.m.

Certified Playground Mulch

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