Solicitation of Bids A Bathroom Renovation for the Coast Guard Station

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
SOLICITATION OF BIDS
for
City of St Marys, GA.
PUBLIC WORKS DEPARTMENT
A BATHROOM RENOVATION FOR THE
COAST GUARD STATION
SEPTEMBER 02, 2026

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
INVITATION FOR BID
A BATHROOM RENOVATION FOR THE COAST GUARD
STATION
Bid Opening October 06, 2026 2:00 PM EST.
THE CITY OF ST. MARYS, GA PUBLIC WORKS DEPARTMENT is soliciting bids for the BATHROOM
RENOVATION FOR THE COAST GUARD STATION as described below in the Scope of the Work.
Competitive sealed bids will be received at the City of St. Marys Purchasing Office, 418 Osborne
St. St. Marys, Ga. 31558 until, but no later than 2:00 p.m., on October 06, 2026, at which time
said sealed bids will be publicly opened and vendor's names and amounts bid will be read aloud.
Bids received after the required time or in any other location other than the City of St. Marys will
not be accepted. Neither faxed nor email submissions will be accepted.
Bids may be withdrawn by written request only if the request is received prior to the time and date
set for the opening bids. Negligence on the part of the bidders in preparing his bid confers no right
of withdrawal or modification of his bid after bid has been opened. No bid may be withdrawn for
a period of one hundred and twenty (120) days after the time and date of the opening of the bids.
One (1) original and two (2) copies of these bid documents must be submitted in a sealed
envelope marked "A BATHROOM RENOVATION FOR THE COAST GUARD STATION". The name
of the company or firm submitting a bid must be clearly marked on the front of the package. The
bid package must be clearly labeled with the following information:
A Bathroom Renovation for the Coast Guard Station
Attn: Finance Department
City of St. Marys
418 Osborne Street
St. Marys, GA 31558

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
Work to be done:
The work shall include the renovation and construction of a women's bathroom for the Coast
Guard facility located at 563 Point Peter Road. The work shall include general construction, as
well as electrical, plumbing, finishes, and fire protection improvements for the facility. More
specific details are located in the Plans and Specifications and Contract Documents.
The Contractor shall provide the necessary labor, equipment, materials, and any other items and/or
appurtenances required for a successful and complete project. All Work shall conform to the
Project Plans and Specifications prepared by Larry L. Bryson, Architect, P.C., and all applicable
local, state and federal codes and regulations. Contract time shall be 120 consecutive calendar
days from the date of a Formal Notice to Proceed from the City of St. Marys.
Questions regarding this project may be directed in writing to the City of St. Marys Public Works
Engineer, Chris Amos, at 418 Osborne Street, St. Marys, Georgia, 31558 or email at
camos@stmarysga.gov. Please keep all questions in a written or electronic format.
Copies of the project plans and specifications may be obtained from Sarah Lee in the City of St.
Marys Finance Department located at 418 Osborne Street, St. Marys, Georgia, 31558. Copies may
also be requested via phone at 912-510-4045 or email at slee@stmarysga.gov. A street address,
contact person, phone and fax number must be provided to ensure prompt delivery and notification
of addenda.
All required Contract Documents and proof of meeting the City's Insurance Requirements must
be fully completed and executed by the Contractor and his/her Surety and submitted to the Owner
on or before the issuance of Notice to Proceed.
No contract with the City of St. Marys, Georgia for work to be done shall be valid for any purpose
unless the Contractor shall give a Bid Bond with good and sufficient surety payable to, in favor
of, and for the protection of the City of St. Marys, Georgia. The Bid Bond shall be in the amount
of not less than 5% of the total amount payable by the terms of the Contract. No bid shall be read
aloud or considered if a proper Bid Bond has not been Submitted.
The City of St. Marys will select the bid that, in its sole discretion is the lowest, most responsive
and responsible to the City. The City is not liable for any cost incurred by vendors in the
preparation of this bid.
A cone of silence shall be in effect from the time of the solicitation advertisement until the project
is awarded and the selected contractor is engaged in a contract with the City. Unauthorized contact
regarding this invitation to bid with staff or elected officials during this timeframe will result in
disqualification. Any oral communications will be considered unofficial and non-binding on the

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
City of St. Marys. Vendors should rely only on written question responses and written statements
from the City.
The City of St. Marys, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity
to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, national origin, sex, age, handicap/disabled in consideration for an award.
The Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise,
pursuant to federal and state law.

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
INSTRUCTIONS TO BIDDERS
A. PURPOSE
The purpose of this Invitation for Bids is the procurement of a qualified Contractor to
furnish and provide all equipment, materials, labor, and services necessary for the
BATHROOM RENOVATION FOR THE COAST GUARD STATION. Work for this project shall be
as described in the Scope of Work and the General Requirements and Specifications
B. EXPLANATION TO BIDDERS:
Any explanation regarding the meaning or interpretation of the contract, project manual,
specifications, or any other contract documents must be requested in writing. No request
for additional information will be allowed four (4) working days prior to the opening of
the bids. Any such explanations or interpretations in response to the written request shall
be made in the form of addenda to the documents and shall be furnished to all bidders, who
shall acknowledge receipt of all addenda with their bid. Oral explanations and
interpretations made prior to the bid opening shall not be binding.
C. BIDDERS' UNDERSTANDING:
Bidders are strongly encouraged to attend the pre-bid meeting on September 10, 2026 @
10:00 am with the City of St. Marys to ascertain by inspection pertinent local conditions
such as location, character and accessibility of the site, availability of facilities, location
and character of existing work within or adjacent thereto, labor conditions, etc. Failure to
comply with this requirement will not relieve the successful bidder of his obligations to
carry out the scope of the resulting contract.
D. INVITATION TO BID REQUIREMENTS:
1) The Contractor shall submit a security bid bond, equal to 5% of the amount of the
bid, with the Bid in the form of either a certified check, cashier's check, or bid bond.
Bid bonds shall be issued from a company licensed to do business in Georgia and
shall be signed or counter signed by a Georgia resident agent and shall have a proper
Power of Attorney evidencing the authority of the individual signing the bond.
Security bid bonds will be returned to the unsuccessful bidders as soon as practical
after the bid opening.
2) The Contractor shall submit the completed and executed "Immigration and Security
Form" and the "Affidavit Verifying Status for City Public Benefit Application".
Forms included in the Bid Package.
E. PREPARATION OF BIDS:
1) Bids shall be submitted on the forms provided herein. These forms must be signed
by the bidder or his authorized representative. Any corrections to entries made on bid
forms should be initialized by the person signing the bid.
2) Bidders must quote on all items appearing on the bid forms, unless specific directions
in the advertisement, on the Bid form, or in the special specifications allow for partial

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
bids. Failure to quote on all items may disqualify the Bid at the discretion of the City
of St. Marys.
3) Alternative bids will not be considered unless specifically requested and listed in bid
documents.
4) Bidders are advised that the City of St. Marys is intent on completing the construction
of this project in a timely and orderly manner to minimize inconvenience to the public
and to reduce the cost to the City for inspection and administrative expenses. The
provisions pertaining to the completion of the work and liquidated damages will be
strictly enforced.
F. BIDS:
1) Bids containing reservations, conditions, omissions, unexplained erasures or
alterations, items not required in the Bid, or irregularities of any kind, may be rejected
by the City of St. Marys as being incomplete, nonresponsive and/or not qualified for
consideration.
2) Each Bid shall indicate the full business name and address of the Bidder, and shall be
signed by him/her with the usual signature. It shall also set forth the type of business
organization, i.e., corporation, partnership, individual owner.
3) A Bid submitted by a partnership shall list the names of all partners and shall be
signed in the partnership name by one of the members of the partnership. If there is
no partner who is a Georgia resident, the name and address of an entity designated to
receive service of process for the partnership in Georgia must be provided.
4) A Bid submitted by a Corporation shall be signed by the legal name of the
Corporation, followed by the state of incorporation and the title designation of the
Corporation in legal matters. The name of each person signing the Bid shall be typed
or printed below the signature. If not a Georgia Corporation, there must also be
evidence that the corporation is licensed to do business in Georgia.
G. QUANTITIES OF BID ITEMS.
1) The quantities used on the Bid Form were calculated by the City of St. Marys Public
Works Department and were calculated using computer generated area and cross
sections data and field identified items and/or field measurements. The contractor
will be required to work up to the listed quantities for construction and payment
purposes unless an error in the calculations can be proven by the contractor.
H. INTERPRETATIONS:
1) Each Bidder(s) shall carefully examine the Contract Documents and all addenda or
other revisions and thoroughly familiarize himself with the detailed requirements
prior to submitting a Bid. Should a Bidder find discrepancies or ambiguities in, or
omissions from Invitation to Bid Documents, or should he/she be in doubt as to their
meaning, he/she shall at once, and, in any event not later than four (4) working days
prior to the bid due date, notify the City of St. Marys who will send written addenda
to all proposers. The City of St. Marys will not be responsible for any oral
instructions. All addenda sent to bidders will become a part of the Contract

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
Documents. No allowance will be made after Bids are received for oversight by
Bidder.
2) Where a discrepancy occurs between the prices quoted in words and/or numbers, the
lowest figure quoted shall take precedence and govern in determining final costs or
award of contract.
3) In case of error in the extension of prices, the units propose prices shall govern.
I. RECEIPT OF BIDS:
1) Bids must be submitted as directed in the Invitation to Bid.
2) Bids shall be submitted prior to the time fixed in the Invitation to Bid. Bids received
after the time so indicated shall be returned unopened.
J. WITHDRAWAL OF BIDS:
Bids may be withdrawn at any time prior to opening upon written or telegraphic request of
the Proposer. Negligence on the part of the Bidder in the preparation of its bid shall not be
grounds for modification or withdrawal of a bid after the time set for Bid opening.
K. PRESENCE OF BIDDERS AT OPENINGS:
At the time and place fixed for opening the bids, the total bid amount of all bids will be
made public for the information of all bidders and other interested parties, who may be
present in person or by representative.
L. ONE BID RECEIVED:
In the event only one Bid is received, the City of St. Marys will reserve the right to accept
the Bid or to re-advertise and re-bid the project.
M. AWARD OF CONTRACT:
1) The City of St. Marys reserves the right to accept or reject any and/or all bids
received, to waive irregularities and informalities in this Invitation to Bid, and to
make award in any manner deemed in the best interest of the City of St. Marys and
to re-advertise pursuant to federal and state law.
2) Any Bidder that contacts elected officials or staff directly or indirectly for the purpose
of influencing the selection process prior to a contract award shall be immediately
disqualified and removed from consideration.
3) The contract award is determined by Mayor and Council at their regularly scheduled
Council Meeting. Staff will make a recommendation for award and present the bid
results. Council makes the final decision. Vendors should not rely on verbal
suggestions from staff as to who will be awarded.
N. CONTRACT, BONDS, AND INSURANCE:
1) The bidder to whom award is made shall enter into a written contract with the City
of St. Marys within the time specified in the Bid Documents.
2) No contract with the City of St. Marys, Georgia for work to be done shall be valid
for any purpose unless the Contractor shall give a Performance Bond with good and

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
sufficient surety payable to, in favor of and for the protection of the City of St. Marys,
Georgia. A Sample Performance Bond is included in this package.
Performance Bond Requirements
The Performance Bond shall be in the amount of at least the total amount payable
by the terms of the Contract.
Surety companies executing Bonds must appear on the Treasury Department's
most current list (Circular 570 as amended) and be authorized to transact
business in the State of Georgia.
Attestation for the corporation must be by the corporate officer; for a partnership
by another partner; for an individual by a notary with the corporate seal.
3) No contract with the City of St. Marys, Georgia for work to be done shall be valid
for any purpose unless the Contractor provides a Payment Bond with good and
sufficient surety payable to the City of St. Marys, Georgia for the use and protection
of all sub-contractors and all persons supplying labor, materials, machinery, and
equipment in the prosecution of the work provided for in the Contract. A Sample
Payment Bond is included in this package.
Payment Bond Requirements
The Payment Bond shall be in the amount of at least the total amount payable
by the terms of the Contract.
Surety companies executing Bonds must appear on the Treasury Department's
most current list (Circular 570 as amended) and be authorized to transact
business in the State of Georgia.
Attestation for the corporation must be by the corporate officer; for a partnership
by another partner; for an individual by a notary with the corporate seal.
4) The Contractor shall secure and maintain such insurance policies as required listing
the City of St. Marys as additional insured.
Insurance Requirements
The successful Respondent shall have and maintain in full force and effect for
the duration of this agreement, insurance protecting against claims for injuries
to persons or damages to property which may arise from or in connection with
the performance of the work by the contractor, its agents, representatives,
employees or subcontractors. All policies shall be subject to approval by the
City's Attorney to form and content.
Minimum Limits of Insurance
Contractor shall maintain insurance policies with coverage and limits no less
than:
i. Commercial General Liability of $1,000,000 (one million dollars) per
occurrence for bodily and personal injury, sickness, disease or death,
injury to or destruction of property, including loss of use resulting
therefrom.

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
ii. Commercial Automobile Liability (owned, non-owned, hired) of
$1,000,000 (one million dollars) per occurrence for bodily and personal
injury, sickness, disease or death, injury to or destruction of property,
including loss of use resulting therefrom.
iii. Workers' Compensation limits as required by the State of Georgia and
Employers Liability limits of $1,000,000 (one million dollars) per
accident or disease.
Self-Insured Retentions
Any self-insured retentions must be declared to and approved by the City so
that the City may ensure the financial solvency of the Contractor. Insurance
is to be placed with insurers with an A. M. Best rating of no less than A-VII.
Contractor shall furnish the City with certificates of insurance prior to the
start of work.
5) CHANGE ORDERS: No oral statement of any person shall modify or otherwise
change, or affect the terms, conditions or specifications stated in the resulting
contract. All change orders to the contract will be made in writing by the City of St.
Marys. The contract will be required to notify the City within 48 hours of any
discovered changes of conditions that may result in a change to scope, cost, or
schedule impact.
O. HOLD-HARMLESS AND INDEMNIFICATION CLAUSE
The Contractor covenants and agrees to take and assume all responsibility for the Work
rendered in connection with this agreement. The Contractor shall bear all losses and
damages directly and indirectly resulting to it on account of the performance or character
of the work rendered pursuant to this agreement. Contractor shall defend, indemnify and
hold harmless the City, its officers, boards, commissions, elected and appointed officials,
employees, servants, volunteers, agents, Owner's lender, Architect and Architect's
consultants, agents, and employees (hereinafter referred to as the "Owner Parties") from
and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs,
expenses and liability of any kind whatsoever, including but not limited to, attorney's fees
and costs of defense (hereinafter "Liabilities") which may be the result of willful, negligent
or tortious conduct arising out of the Work, performance of contracted services, or
operations by the Contractor, any subcontractor, anyone directly or indirectly employed
by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor
may be liable, regardless of whether or not the negligent act is caused in part by a party
indemnified hereunder. This indemnity obligation does not include liabilities caused by or
resulting from the sole negligence of the Owner or Owner Parties. Such obligation of
indemnity which would otherwise exist as to any party or person described in this
provision. In any and all claims against the Owner or Owner Parties by any employee of
the Contractor, any subcontractor, anyone directly or indirectly employed by the
Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may
be liable the indemnification obligation set forth in this provision shall not be limited in
any way by any limitation on the amount or type of damages, compensation or benefits
payable by or for the Contractor or any subcontractor under workers' or workmen's
compensation acts, disability benefit acts or other employee benefit acts. This obligation

A BATHROOM RENOVATION FOR THE COAST GUARD STATION
to indemnify, defend, and hold harmless the Owner and Owner Parties shall survive
expiration or termination of this Agreement provided that the claims are based upon or
arise out of actions that occurred during the performance of this agreement.
P. POWER OF ATTORNEY:
A Power of Attorney, or other satisfactory evidence of the authority of the officer signing
on behalf of the Corporation, shall be furnished for the City of St. Marys' records.
Q. LOCAL VENDOR PREFERENCE:
Local Vendor means a bidder or offeror which operates and maintains a brick and mortar
business, i.e. a physical business address, within the city limits of the City of St. Marys,
has a current business license, has paid in full all real and personal taxes owed the City,
and is considered a vendor in good standing with the City and has or can obtain an active
vendor status.
A local vendor may receive an opportunity to match for purchases, bids, proposal or
contracts over $1,000 and less than $50,000. The local vendor may be given an opportunity
to match the lowest price proposal, if the quotation or bid of the local vendor is within 5%
of the lowest price proposal by a non-local vendor. In the event a local vendor matches the
lowest price proposal, including all other terms, quality, services and conditions, then the
local vendor shall be awarded the contract.
In the event the price proposal of more than one local vendor is within 5% of the lowest
overall price proposal of a non-local vendor, the local vendor with the lowest proposal will
be given the first opportunity to match the lowest overall price proposal. If this local vendor
declines to match the price proposal, then the local vendor with the next lowest bid within
5% will be given the opportunity to match the lowest proposal. This process will continue
with all local vendors having proposal within 5% of the lowest overall bid by a non-local
vendor.
Policy to be stated. This policy shall be so stated in all applicable solicitations.
Exemptions. This provision does not apply to public works construction projects or road
projects pursuant to the laws of the State of Georgia (O.C.G.A 36-91 or 32-4).