Soil & Groundwater Sampling Mount Washington State Park – Summit Environmental Assessment

STATE OF NEW HAMPSHIRE
Department of Natural and Cultural Resources
REQUESTS FOR BIDS
Soil & Groundwater Sampling
Mount Washington State Park - Summit Environmental Assessment
June 24, 2026
Project # CAP2610
Section 1 - Invitation to Bid
A. Invitation to Bid
The New Hampshire Department of Natural and Cultural Resources (DNCR), Division of
Parks and Recreation, invites qualified environmental contractors to submit bids for soil and
groundwater contamination sampling at Mount Washington State Park. This project supports the
Mount Washington Master Plan requirement for an independent third-party environmental
assessment, including soil and groundwater investigations. The selected contractor will prepare
all required sampling plans, conduct field sampling, utilize existing well for groundwater sampling,
perform laboratory analyses, and complete all associated reporting as outlined in the Scope
of Work.
DNCR seeks experienced firms able to meet all applicable regulatory standards, including
NHDES Env-Or 600/610, PFAS soil requirements, and EPA Region 1 QAPP and QA/R-5
standards. Bidders must meet the minimum qualifications specified in this RFB and provide all
required submission materials for consideration.
Bids will be evaluated and awarded to the lowest responsible and responsive bidder meeting all
minimum qualifications. DNCR reserves the right to amend or clarify the schedule, conduct a pre-
bid conference, and issue addenda as necessary
See Section 4 - Project Specifications for a detailed description of services and requirements of
this Request for Bids.
Read the entire Request for Bids prior to filling it out. Complete the "Vendor Contact Information"
section; complete the pricing information in the "Offer" section (Detailed information on how to fill
out the pricing information can be found in the "Offer" section); initial and date each page of the
Request for Bid; and finally, fill out, sign, and notarize the Bid.
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B. Bid Contact
Name: Albi Fioravante
State of New Hampshire, Department of Natural and Cultural Resources
Division of Parks and Recreation
172 Pembroke Road, Concord, NH 03301
Telephone: 603-724-4948
Email: albdios.v.fioravantedncr.nh.gov
C. Site Visitation
Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of
the intended service, to determine everything necessary to accomplish the services. Failure of
the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand
what is necessary to accomplish a successful and complete project.
D. Contract Award
The award shall be made to the Vendor meeting the criteria established in this Request for Bids
and providing the lowest cost in total. The State reserves the right to reject any or all bids or any
part thereof and add/delete items/locations to the contract. All awards shall be in the form of a
State of New Hampshire Contract.
The successful Vendor shall not be allowed to require any other type of order, nor shall the
successful Vendor be allowed to require the filling out or signing of any other document by State
of New Hampshire personnel.
Section 2 - Instructions to Bidders
A. Bid Submittal
All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink,
and shall be received on or before the date and time specified below.
All bid submissions will be received by the Owner until 2:00 P.M. prevailing time on Friday, August
09, 2026. Submissions received after the date and time specified shall be marked as "Late" and
shall not be considered in the evaluation process.
Interested parties may submit a bid to the State of New Hampshire, Department of Natural and
Cultural Resources by email to the Bid Contact indicated above. All bids shall be clearly marked
with bid/project number and date due.
All offers shall remain valid for a period of one hundred eighty (180) days from the bid submission
date. A vendor's disclosure or distribution of bids other than to the Department of Natural and
Cultural Resources may be grounds for disqualification.
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B. Bid Prices
Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall
include delivery and all other costs required by this bid invitation. Special charges, surcharges
(including credit card transaction fees), or fuel charges of any kind (by whatever name) may not
be added on at any time. Any and all charges shall be built into the bid price at the time of the
bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the bid price),
which means delivered to a state agency's receiving dock or other designated point as specified
in this contract or subsequent purchase orders without additional charge. Shipments shall be
made in order to arrive at the destination at a satisfactory time for unloading during receiving
hours.
Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the
extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the
vendor."
Price decreases shall become effective immediately as they become effective to the general trade
or the Vendor's best/preferred customer.
C. Addenda
In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled
bid submission date, the Department of Natural and Cultural Resources shall post on our website
any Addenda. Before submitting a bid and periodically prior to the bid submission date, Vendors
are required to check the site for any addenda or other materials that may have been issued
affecting the bid. The web site address is: https://www.nhstateparks.org/about-nh-parks/park-
proposals-rfps.
D. Timeline
The timeline below is provided as a general guideline and is subject to change. Unless stated
otherwise, consider the dates below as a "no later than" date.
* RFB Posted: June 24, 2026
* Vendor Questions Due: July 06, 2026
* Bid Closing Date: July 08, 2026
* Bid Evaluation: June 5-9, 2026
* Notice of Intent to Award: June 10-12, 2026
* Contract Finalization & NTP Issued: Mid July 2026
* Final QAPP Due: August
* Fieldwork Window: June - August 2026
* Lab Data & Validation Complete: September 2026
* Draft Report: September 2026
* Final Report + EDDs October 2026
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E. Terms of Submission
All material received in response to this bid shall become the property of the State and shall not
be returned to the Vendor. Regardless of the Vendor(s) selected, the State reserves the right to
use any information presented in a bid response. The content of each Vendor's bid shall become
public knowledge once a contract(s) has been awarded.
A responding bid that has been signed by a Vendors representative shall constitute the Vendors
acceptance of all State of New Hampshire terms and conditions and shall legally obligate the
Vendor to these terms and conditions.
A signed response further signifies that from the time the bid is published (bid solicitation date
and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift,
expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public
official, public employee, constitutional official, or family member of any such official or employee
who shall select, evaluate, or award the Request for Bid.
Furthermore, a signed response signifies that any terms and/or conditions that may be or have
been submitted by the Vendor are specifically null and void and are not a part of this bid invitation
or any awarded purchase order, even if said terms and/or conditions contain language to the
contrary.
The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s).
The successful Vendor and the State, following notification, shall promptly execute this contract
form, which is to be completed by incorporating the service requirements and price conditions
established by the vendor's offer.
Complete bids shall be filled out on the original documents and format that are a part of this bid
invitation. Vendors may submit additional paperwork with pricing, but all pricing shall be on the
documents provided with this bid invitation and in the State's format.
F. Liability
The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or
for work performed prior to contract issuance.
G. Notification and Award of Contract(s)
Bid results shall not be given by telephone. The names of the vendors submitting bids and pricing
shall be made public. Other specific response information shall not be given out. Bid results shall
be made public after final approval of the contract(s).
H. Public Disclosure of Bid or Proposal Submissions
Generally, the contents of any bid (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon
completion of final contract or purchase order negotiations with the selected vendor. Certain
information concerning bids, including but not limited to pricing or scoring, is generally available
to the public even before this time, in accordance with the provisions of RSA 21-G:37.
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To the extent consistent with applicable state and federal laws and regulations, as determined by
the State, including, but not limited to, RSA Chapter 91-A (the "Right-to-Know" Law), the State
shall, after final negotiations with the selected vendor are complete, attempt to maintain
confidentiality of portions of a bid that are clearly and properly marked by bidder as confidential.
Any and all information contained in or connected to a bid that a bidder considers confidential
shall be clearly designated in the following manner:
If the bidder considers any portion of a submission confidential, they shall provide a
separate copy of the full and complete document, fully redacting those portions by
blacking them out and shall note on the applicable page or pages of the document that the
redacted portion or portions are "confidential." Use of any other term or method, such as
stating that a document or portion thereof is "proprietary", "not for public use", or "for client's use
only", is not acceptable. In addition to providing an additional fully redacted copy of the bid
submission to the person listed as the point of contact on Page (1) of this document, the identified
information considered to be confidential must be accompanied by a separate letter stating the
rationale for each item designated as confidential. The letter must specifically state why and under
what legal authority each redaction has been made. Submissions which do not conform to these
instructions by failing to include a redacted copy (if required), by failing to include a letter
specifying the rationale for each redaction, by failing to designate redactions in the manner
required by these instructions, or by including redactions which are contrary to these instructions
or operative law may be rejected by the State as not conforming to the requirements of the bid.
The State will generally assume that a bid submitted without an additional redacted copy contains
no information which the bidder deems confidential. Bids which contain no redactions, as well as
redacted versions of submissions that have been accepted by the State, may be released to the
public, including by means of posting on State websites.
The State shall have no obligation to maintain the confidentiality of any portion of a bid, or related
material, which is not marked in accordance with the foregoing provisions. It is specifically
understood and agreed that the bidder waives any claim of confidentiality as to any portion of a
response to this Request for Bid that is not marked as indicated above, and that unmarked (or
improperly marked) submissions may be disseminated to any person, without limitation. Marking
an entire bid, attachments, or full sections thereof confidential without taking into consideration
the public's right to know shall neither be accepted nor honored by the State.
Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall
be subject to public disclosure REGARDLESS of whether or not marked as confidential.
If a request is made to the State by any person or entity to view or receive copies of any portion
of a bid and if disclosure is not prohibited under RSA 21-G:37 or any other applicable law or
regulation, bidders acknowledge and agree that the State may disclose any and all portions of the
bid or related materials which is not marked as confidential. In the case of bids, or related
materials that contain portions marked confidential, the State shall assess what information it
believes is subject to release; notify the bidder that the request has been made; indicate what, if
any, portions of the bid or related material shall not be released; and notify the bidder of the date
it plans to release the materials. The State is not obligated to comply with a bidder's designation
regarding confidentiality. The State shall have no obligation to advise a bidder that an individual
or entity is attempting to electronically access, or has been referred to, materials which have been
made publicly available on the state's websites.
By submitting a bid, the bidder agrees that unless it obtains and provides to the State, prior to
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the date specified in the notice described in the paragraph above, a court order valid and
enforceable in the State of New Hampshire, at its sole expense, enjoining the release of the
requested information, the State may release the information on the date specified in the notice
without any liability to the bidder.
Notwithstanding RSA 91-A:4, no information shall be available to the public, or to the members of
the general court or its staff concerning specific responses to this bid invitation from the time this
bid is published until the bid submission date.
Section 3 - Contract Terms and Conditions
A. Standard Contract Terms
The successful vendor(s) will be expected to enter into a contract with the State of New
Hampshire. The terms and conditions set forth in Form P-37 General Provisions are mandatory
and will apply to any contract awarded to the vendor. In addition, engagement specific terms and
conditions will be negotiated with the vendor and included in the final contract. For the
convenience of bidders, and reference only, Form P-37 has been included in Appendix A. Vendors
shall not be required to fill in the P-37 Form until after final bids are received and contract
negotiations are complete.
B. Termination
The State of New Hampshire shall have the right to terminate the contract at any time by providing
to the successful Vendor a thirty (30) day written notice.
C. Vendor Certifications
All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of
New Hampshire vendors. All Vendors that are corporations, limited liability companies, or other
limited liability business entities (this excludes sole proprietors and general partnerships) shall be
duly registered with the New Hampshire Secretary of State to conduct business in the State of
New Hampshire.
* STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract
award, a Vendor must have a completed Vendor Application Package on file with the NH
Bureau of Purchase and Property. See the following website for information on obtaining
and filing the required forms: https://DAS.NH.Gov/Purchasing
* NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a
contract award, a Vendor that is a corporation, limited liability company, or other limited
liability business entity (this excludes sole proprietors and general partnerships) must be
registered to conduct business in the State of New Hampshire AND in good standing with
the NH Secretary of State. Please visit the following website to find out more about the
requirements for registration with the NH Secretary of State:
http://sos.nh.gov/Corp_Div.aspx
* CONFIDENTIALITY & CRIMINAL RECORD: If applicable, any employee or approved
subcontractor of the Vendor who will be accessing or working with records of the State of
New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement
and a Release of Criminal Record Authorization Form. These forms shall be returned to
the designated State agency prior to commencing work.
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* CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be
required to submit proof of comprehensive general liability insurance coverage prior to
performing any service for the State. The coverage shall insure against all claims of bodily
injury, death, or property damage in amounts not less than $1,000,000 per occurrence
and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers'
compensation insurance to the extent required by RSA Chapter 281-A.
D. Audits and Accounting
The successful Vendor shall allow representatives of the State of New Hampshire to have
complete access to all records for the purpose of determining compliance with the terms and
conditions of this bid invitation and in determining the award and for monitoring any resulting
contract.
At intervals during the contract term, and prior to the termination of the contract, the successful
Vendor may be required to provide a complete and accurate accounting of all products and
quantities ordered by each agency and institution and by political sub-divisions and authorized
non-profit organizations.
E. Establishment of Accounts
Each State of New Hampshire agency shall have its own individual account number. There may
also be instances where divisions or bureaus within an agency will need their own individual
customer account numbers. Should any State of New Hampshire agency place an order under
the contract, the successful Vendor agrees to establish an account within three business days
from the date the order was placed. However, there shall be no delay in any shipment, the agency
shall receive the items ordered in accordance with the delivery time required under the "Delivery
Time" section of this bid invitation, as if an account already exists for the agency.
F. Invoicing
Invoices shall be submitted on a monthly basis to the requesting agency. Payment shall be made
within thirty (30) days after receipt of invoice and acceptance to the State's satisfaction.
G. Attachments
The following attachments are an integral part of this bid invitation:
* Sample P-37 Contract Form
* Site survey
* Bid Form
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Section 4 - Project Specifications
A. Scope of Services:
The Contractor shall perform comprehensive soil and groundwater contamination sampling at
Mount Washington State Park. This work supports the Master Plan requirement for an
independent third-party environmental assessment. Services include development of a detailed
Sampling & Analysis Plan (SAP), a full EPA Region 1-compliant QAPP, and all field and laboratory
tasks. Field activities shall include soil borings, collection of discrete and composite soil samples,
testing of existing well for contaminants, and collection of groundwater samples following Env-Or
610.02. Analytical work shall encompass VOCs, SVOCs, PAHs, TPH, metals, and PFAS (EPA
1633). The Contractor shall also perform full data validation, prepare a Data Usability Summary
Report (DUSR), and provide Draft and Final reports including figures, tables, boring logs, well
construction details, laboratory reports, and electronic data deliverables (EDD).
* Contractor shall comply with NHDES Env Or 600, Env Or 610, PFAS soil standards,
EPA Region 1 QAPP requirements, EPA QA/R 5, and all other referenced

environmental regulations.

* Prepare a Sampling & Analysis Plan (SAP) and full QAPP.
* Conduct 10 soil borings, and 10 soil samples near building perimeters, tank
areas, infrastructure, historic-use zones, and areas of suspected contamination.
* The Contractor shall conduct a full investigation of the existing well located in the basement of
the Yankee Building. This includes assessing electrical, mechanical, and plumbing systems;
determining the condition of the existing pump; removing the pump if necessary; installing a new
pump suitable for groundwater sampling; and ensuring compliance with Env-Or 610.02.
* Perform analysis for VOCs, SVOCs, PAHs, TPH, Metals, PFAS.
* Perform data validation, prepare DUSR, and submit Draft and Final Reports.
B. Scope of services for well access and well sampling:
1. Pre Trip Coordination:
* Verify summit access hours and weather forecast.
* Confirm road status with Mount Washington State Park staff
* Ensure vehicles meet Auto Road weight/size requirements
* Notify park staff of arrival time and crew roster
* Confirm required building access arrangements (keys, escorts, permissions)
2. Existing Pump Condition and Removal:
* Inspect the current well pump (if existing) to determine functionality
* If pump is not operational, not existent or interferes with sampling setup, plan for removal
* Bring appropriate tools and equipment for pump removal and new pump installation
* Document the pump condition before removal and store it safely on site
* Ensure that removal does not damage well casing, wiring, or plumbing connections
* Confirm with DNCR any required reporting or notifications related to pump handling
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3. Site Arrival and Access:
* Check in with park staff if required
* Locate the well access point inside or near the Yankee Building
* Ensure the space around the well is clear
* Inspect well cap, riser, fittings, and any electrical components
4. Power and System Check:
* Verify availability of electrical power for pumps or meters
* Confirm circuits are safe for use
5. Well Preparation:
* Remove well cap
* Measure static water level
* Determine well depth and appropriate pump setting
* Install pump or tubing after removing existing pump if required
* Prepare meters for field parameter stabilization
6. Purging Setup:
* Install a deep-well electric submersible pump (if required) rated for 350+ psi operating pressure.
* Secure weight loads to support hundreds of pounds of downhole equipment weight.
* Install heavy-wall tubing to withstand severe lift pressure without bursting.
* Strategic Intake & Drawdown Management
* Target active fractures: Place the pump intake at known water-bearing depths, keeping it 20-50 feet
above the bottom sediment.
* Control borehole drawdown: Monitor water levels continuously, keeping drawdown under 0.33 feet to
prevent aeration
* Account for travel lag: Calculate tubing transit time before tracking geochemical stabilization on the
surface.
* Begin purge using appropriate flow rate
* Monitor field parameters until they stabilize
* Record flow rate, and well draw down
7. Sample Handling:
* Keep bottles and preservatives above freezing temperatures
* Store samples in cooler with controlled temperature
* Complete chain of custody paperwork immediately
8. Departure and Sample Transport:
* Secure well and prepare for future use if necessary
* Remove all equipment and waste
* Transport samples off the mountain promptly
* Ensure lab delivery within holding times
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9. DNCR Future Use Consideration:
* If analytical results come back clean, DNCR intends to keep the well in service
* Ensure that all equipment removal, pump reinstallation, and well integrity checks support
continued potable use
* Document any modifications so DNCR can maintain compliance for future operation
Web Content Accessibility. Any reports submitted for public viewing on any NH State
webpage must comply with the World Wide Web Consortium's Web Content Accessibility
Guidelines (WCAG) 2.1 AA requirements.
C. General Requirements
All services performed under this Contract(s) shall be performed between the hours of 7:00 A.M.
and 4:30 P.M., Monday through Friday, unless other arrangements are made in advance with the
State. Any deviations in work hours shall be pre-approved by the Contracting Officer. The State
requires ten-day advance knowledge of said work schedules to provide security and access to
respective work areas. No premium charges shall be paid for any off-hour work.
The Vendor shall not commence work until a conference is held with the agency, at which
representatives of the Vendor and the State are present. The conference shall be arranged by
the requesting agency (State).
The State shall require correction of defective work or damages to any part of a building or its
appurtenances when caused by the Vendor's employees, equipment, or supplies. The Vendor
shall replace in satisfactory condition all defective work and damages rendered thereby or any
other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary
corrections, the State may withhold any amount necessary to correct all defective work or
damages from payments to the Vendor.
The work staff shall consist of qualified persons completely familiar with the products and
equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the
work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable,
or whose continued employment on the work is deemed contrary to the public interest or
inconsistent with the best interest of security and the State.
The Vendor or their personnel shall not represent themselves as employees or agents of the
State. While on State property, employees shall be subject to the control of the State, but under
no circumstances shall such persons be deemed to be employees of the State.
All personnel shall observe all regulations or special restrictions in effect at the State Agency. The
Vendor's personnel shall be allowed only in areas where services are being performed. The use
of State telephones is prohibited.
If sub-contractors are to be utilized, the Vendor shall provide information regarding the proposed
sub-contractors including the name of the company, their address, contact person, and three
references for clients they are currently servicing. Approval by the State must be received prior
to a sub-contractor starting any work.
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