Bid # 2026-1102 - Station 33

The deadline for questions is Friday, October 9, 2026. Any official clarification, modification, or
addendum issued by the County will be made available through the County's established
procurement communication process and/or posted on the Banks County website.
3. PRE-BID CONFERENCE AND SITE VISIT
A pre-bid conference will be held on September 22, 2026, at 10:00 AM at the Banks County
Commissioners Office located at 150 Hudson Ridge, Homer, GA 30547. A tour of the project site
will be available for interested bidders following the conference.
Bidders are responsible for familiarizing themselves with the project site, existing conditions, access
limitations and all other conditions that may affect the work or the preparation of their bid.
4. BID SUBMISSION AND OPENING
Sealed bids must be received on or before November 2, 2026, at 10:00 AM. Bids shall be submitted
to the Banks County Commissioner's Office, 150 Hudson Ridge, Suite 1, Homer, GA 30547, during
normal business hours of 8:00 AM to 5:00 PM.
Bids received after the stated deadline will not be opened and will be considered late, void, and
unacceptable. Bid opening is scheduled for November 2, 2026, at 10:00 AM.
The anticipated bid award date is November 10, 2026. Banks County reserves the right to modify the
solicitation schedule when unforeseen circumstances arise. Any changes to dates or deadlines will
be posted on the Banks County website.
Each bid must be accompanied by a Proposal Guaranty consisting of a bond, certified check, or
negotiable instrument submitted with the bid as assurance that the Bidder, upon acceptance of
his/her Bid, will execute such contractual documents as may be required within a specified time, in
the amount of Five percent of the total Bid.
5. COUNTY RIGHTS
Banks County reserves the right to reject any or all bids, to waive informalities or irregularities, to
request clarification or additional information, and to accept the bid deemed most advantageous and
in the best interest of the County, subject to applicable law and County policy.
6. SCOPE OF WORK
The intent of this Invitation to Bid is to establish a contract with a qualified contractor to provide all
materials, labor, equipment, supervision, and services necessary to construct and finish the interior
of Banks County Fire/EMS Station 33 in accordance with the architectural plans and project
requirements.
Project Location: 195 Carson Segars Road, Maysville, GA 30558.
Digital and hard copies of the architectural plans are available upon request.
The bidder shall include a detailed breakdown of pricing sufficient for the County to evaluate the cost
of the proposed work. Permits will be supplied by the owner.
7. PROJECT SCHEDULE AND COMPLETION
The successful contractor shall complete the work within ninety (90) calendar days awarded. Failure
to comply with established deadlines may result in penalty fees of $100 per calendar day.
If the bidder cannot meet the County's requested schedule, the bidder must state the number of
calendar days required to complete the project. Failure to state an alternate completion period will

constitute the bidder's agreement to meet the County's requested schedule. Extended completion
dates may be considered when determined to be in the best interest of the County.
Proposed Completion: ________________________ calendar days after receipt of order.
8. INSURANCE REQUIREMENTS
Each bid must include a letter of intent from an insurance company authorized to do business in the
State of Georgia stating its willingness to provide insurance coverage to the bidder in accordance
with the requirements of any contract resulting from this Invitation to Bid.
The successful contractor shall procure and maintain, at its own expense, all required insurance
coverage for the duration of the contract. Certificates of insurance showing effective dates and
coverage amounts must be provided to Banks County before work begins and as otherwise required
by the contract.
* Workers' Compensation Insurance: Coverage as required by the State of Georgia.
* Commercial General Liability Insurance: Broad-form coverage in the amounts required by the
resulting contract for work performed at the project site.
9. CONTRACTOR QUALIFICATIONS
Bidders must demonstrate that they possess the experience, licensing, qualifications, and resources
necessary to perform the work. At a minimum, each bidder shall:
* Provide proof that the contractor is a qualified installer of the products proposed, as required by
the manufacturer, and is eligible to provide or preserve applicable manufacturer warranties.
* Be properly licensed to perform the proposed work in the State of Georgia.
* Provide three (3) references for comparable previous work. References may be contacted and
verified by Banks County.
* Meet all applicable Banks County requirements for approval as a contractor/vendor for the Banks
County Board of Commissioners.
10. FACILITY INSPECTION / WALK-THROUGH
A project site walk-through will be available following the pre-bid conference. Individuals participating
in the walk-through will meet as directed by the County at the project site. Bidders should use the
site visit to verify existing conditions and obtain information necessary to prepare a complete bid.
11. GENERAL REQUIREMENTS
* Permits will be supplied by the owner.
* The bid must include a clear and itemized breakdown of pricing.
* All work shall comply with applicable codes, laws, regulations, manufacturer requirements,
architectural plans, and contract documents.
* The contractor shall coordinate its work with Banks County and shall be responsible for
protecting the project site, materials, equipment, and completed work throughout the project.
* Any deviations, exclusions, substitutions, or exceptions to the bid documents should be clearly
identified in the bidder's proposal.
12. POINT OF CONTACT
Fire Chief Steve Nichols

Banks County Emergency Services
150 Hudson Ridge, Suite 1
Homer, GA 30547
706-677-1812
snichols@co.banks.ga.us
13. BIDDER ACKNOWLEDGMENT
By submitting a bid, the bidder acknowledges that it has reviewed the solicitation documents,
understands the project requirements, has had the opportunity to inspect the project site, and agrees
to perform the work in accordance with the terms and conditions of the resulting contract if selected.
Company Name: _______________________________________________________
Authorized Representative: _______________________________________________________
Title: _______________________________________________________
Signature: _______________________________________________________
Date: _______________________________________________________
Telephone: _______________________________________________________
Email: _______________________________________________________
14. BID PRICE
The bidder shall attach a detailed pricing breakdown and enter the total proposed contract amount
below. The total should include all labor, materials, equipment, supervision, overhead, and other
costs necessary to complete the work, except items specifically identified in the solicitation as being
provided by the owner.
TOTAL BID PRICE: $___________________________________