Warehouse Paper Bids

Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
LONGVIEW SCHOOL DISTRICT NO. 122
WAREHOUSE PAPER SUPPLIES
INVITATION TO BID 26-0729-26
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
LONGVIEW SCHOOL DISTRICT NO. 122
LONGVIEW, WASHINGTON
CALL FOR BIDS
Notice is hereby given that sealed bids for WAREHOUSE PAPER SUPPLIES will be received at the Business Office,
Longview School District No. 122, 2715 Lilac Street, Longview, Washington 98632, on July 29, 2026, up to 11 a.m.
at which time sealed bids will be publicly opened.
Bids may be mailed to:
Longview School District
Attn: Warehouse Paper Bid
2715 Lilac Street
Longview, WA 98632
Bids may also be dropped off in person at the Business Office, located at the address shown above, from 8:00 a.m.
to 4:00 p.m., Monday through Friday. Specifications are available at the office of purchasing 360-575-7905 or at
https://longviewschools.com.
Bids received after the time set for opening cannot be considered.
The School District reserves the right to reject and/or all bids and to waive any informalities and/or irregularities.
Dated this 7th day of July, 2026, by order of the Board of Education of the Longview School District No. 122.
Patti Bowen
Acting Superintendent
Executive Director of Business Services
Publish: 07/7/2026
07/14/2026
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
WAREHOUSE PAPER SUPPLIES
INVITATION TO BID 26-0729-26
CONTENTS
Part I Schedule Page 4
Part II Instructions to Bidders 5
Part III Provisions 7
Part IV Delivery Instructions 10
Part V Alternates and Exceptions 11
Part VI Signature Pages (incl certifications regarding debarment) 12
Part VII Bid Forms 14
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
WAREHOUSE PAPER SUPPLIES
INVITATION TO BID 26-0729-26
PART I SCHEDULE
Bid advertisement July 7th and 14th, 2026
Questions accepted July 7th - 22nd, 2026
Addendum issued (if necessary) July 27, 2026
Sealed Bids Due July 29, 2026, 11:00 AM
Sealed Bid Opening July 29, 2026, 11:00 AM
Tabulation of Bids July 29-August 7, 2026
Recommendation to Board August 10, 2026
Bid Award and Purchase Order Issued August 12, 2026
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
PART II INSTRUCTIONS TO BIDDERS
1. State of Washington statutes require the Longview School District to go through a prescribed
bidding process on all purchases over defined dollar limits. The district takes the bidding
process seriously and its intent is to solicit bids that are accurate and that each bidder intends
to honor.
2. It shall be the duty of the bidder to submit his bid on or before the hour and date specified.
Longview School District No. 122 shall assume no responsibility for delay in U.S. Mail, Federal
Express or other service, which results in late arrival of bid.
3. Bids shall be enclosed in a sealed envelope, properly addressed and marked in the lower left-
hand corner with the name of bidder, title of bid, date and hour of bid opening and bid
number, and addressed to:
Longview School District No. 122
Attn: Purchasing Department
2715 Lilac Street
Longview, WA 98632
4. Bids may be changed in any way or withdrawn at any time, UP TO the time of bid
opening.
5. Telephone, emailed or faxed bids will not be considered; modifications via email or fax may be
considered providing the official bid form has already been received by the District and the email or fax
is received prior to the time of the bid opening.
6. Should discrepancies or omissions occur in specifications or bidder is in doubt as to their
meaning, notify the Purchasing Department by email at Purchasing@longviewschools.org or by
telephone at 360-575-7905. A written correction or addendum will then be sent to all bidders.
The district will not be responsible for oral interpretations.
7. Proposals shall be on the forms provided herein. The completed forms shall be in ink or
typewritten. Alterations or erasures shall be stated clearly in ink or typewritten and shall be
initialed by an official representative of the bidder. If additional space is required for alternates
or explanation, use enclosed Part VI-Alternates & Exceptions.
8. Each bid must be signed by the bidder with his/her usual signature in longhand with the name
of the firm and title of signer printed or typed, Part VII-Signature Pages
9. AFTER BID OPENING, bids cannot be changed or withdrawn. If accepted, the bid is
considered to be a binding contract that you as the bidder will be expected to honor. If
for any reason you do not perform the contract, the district can be expected to take
whatever action it feels is appropriate to either require performance or to recover any
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
losses or increased costs incurred by the district as a result of failure to honor the bid.
10. Longview School District No. 122 reserves the right to reject any and all bids, or items bid, and waive
informalities with respect thereto, and award bid in the best interest of the district.
11. The final time period to submit a bid protest is 4:00 p.m. on the 3rd day after opening.
12. A bidder shall, immediately after being notified that he is successful bidder, enter into agreement
within ten (10) days with Longview School District No. 122 pursuant to all terms and conditions
contained herein.
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
PART III PROVISIONS
1. Each bid must conform to the terms, conditions, specifications, and bid forms of this Invitation to Bid,
all of which shall become part of the bid evaluation, award, and purchase agreement process.
2. The Longview School District, hereinafter referred to as the District, reserves the right to reject any
and/or all bids and to waive any irregularities and/or any informalities in any bid except those contrary
to law. The District reserves the right to award as specified under this bid, or any alternate bids,
whichever is in the best interest of the District.
3. To receive consideration, bids received shall comply with all requirements of this Invitation to Bid.
4. Longview School District No. 122 District is an Equal Opportunity district in education programs,
activities, services, and employment. Longview School District does not discriminate on the basis of
sex, race, creed, religion, color, national origin, age, veteran, or military status, sexual orientation,
gender expression or identity, genetic information, disability, or the use of a trained dog guide or
service animal.
5. Minority Owned and Women Owned business enterprises: Longview School District encourages the
participation of Minority owned and Women Owned Business Enterprises.
6. Unless stated otherwise in the specifications, bid prices shall be firm, fixed, and shall be the
maximum as set forth. Prices shall be held firm for 90 days from the time of bid opening. Any
deviation from the specifications, if defined as part of this contract form must be clearly pointed
out, otherwise it will be considered that items offered are in compliance with specifications and
successful bidder will be held responsible therefore. Deviations must be bid as alternates and
explained on the enclosed Part V-Alternates & Exceptions. State cash discount, if any, as a
percentage; the percentage, if any, will be used to determine your bid price.
7. The Bidder shall supply all labor, equipment, and materials required to supply and deliver paper products
to Longview School District No. 122.
8. In determining "lowest responsible bidder", in addition to price, the following elements shall be
given consideration:
a) The ability, capacity, and skill of the bidder to perform the contract or provide the
service required
b) The character, integrity, reputation, judgment, experience, and efficiency of the
bidder
c) Whether the bidder can perform the contract within the time specified
d) The quality of performance of previous contracts services
e) The previous and existing compliance by the bidder with laws relating to the
contract or services
f) Such other information as may be secured having a bearing on the decision to
award the contract
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
g) All things being equal, the District reserves the right to award bids in the best
interest of the District, whether on a total basis or any item individually
whichever will ensure the greatest benefit to the District, special provisions
notwithstanding. Bidder otherwise must state that he is bidding all or nothing.
The Longview School District reserves the right to reject the bid on any single
item if the price on such item exceeds the budget constraints of the district.
9. The District strongly prefers to receive the entire ordered quantity of goods at one time,
avoiding multiple partial shipments. If this is not possible, please note under Alternates
and Exceptions.
10. The estimated quantity of bid items is based upon the best current estimate of consumption by
district schools and departments for the 2026-2027 school year. The District reserves the right
to increase or decrease purchases of each bid item in conformity with the actual requirements
of district programs. The district also reserves the right to add and/or delete items from these
categories as deemed in the best interest of the District.
11. However, the Longview School District's estimated annual usage should be used as the
minimum basis for discount schedule calculation. The Longview School District No. 122 makes
no guarantees, either explicit or implied, as to the volume of purchases which will originate
under this contract.
12. The District desires a contract which would include the accumulated annual quantities and
dollar expenditures of all participating school districts and private schools as the basis for the
specific discount schedule for paper supplies.
13. The Longview School District has prepared this cooperative bid document to procure paper
supplies to meet the requirements of all K-12 school districts and private schools in the States
of Washington & Oregon. Each school district and private school that chooses to participate or
access this contract will be required to execute an Intergovernmental Cooperative Purchasing
Agreement with the Longview School District to satisfy legal issues. Each participating district
and private school shall prepare and execute an Interlocal Agreement document which shall be
submitted in duplicate to the Longview School District's purchasing department for execution
by the district's Board of Directors. The district will return one copy of the fully-executed
Interlocal Agreement to the participating district or private school for their permanent file.
14. Terms of this bid/contract shall empower any school district or private school to contact the
successful vendor directly to meet the specific needs of their district without any notice or
involvement with the Longview School District or its representatives. The annual contract is
open-ended in nature and shall serve as a convenience to any school district or private school
that may choose to participate in the contract. The Longview School District will not require
any fee for service to access this bid/contract.
15. Each Participating school district and private school shall have the option to purchase any or all
of product categories offered by the successful vendor. The District, along with all participating
school districts or private schools, reserves the right to purchase paper products in conformity
with the actual requirements and available funding.
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
16. In accordance with Uniform Grant Guidance 2 CFR 200.214, Longview School District cannot
contract with vendors who are suspended or debarred. Each bidder must sign the attached
certification regarding debarment and suspension, Part VII.
17. The term of this contract shall extend from August 12, 2026 to August 31, 2027 for the 2026-2027
School Year.
18. Termination of Purchase Agreement. Termination for Convenience: In addition to its other rights to
terminate, the District may terminate this purchase agreement in whole or in part, at any time and for
any reason by giving thirty (30) calendar days notification sent certified mail, return receipt requested,
to the awarded vendor when it is determined to be in the best interest of the District. During the thirty
(30) day period, awarded vendor shall wind down and cease its service as quickly and efficiently as
possible, without performing unnecessary services and activities and by minimizing negative effects on
the District from such winding down and cessation of services. If this purchase agreement is
terminated, the District shall be liable only for payment in accordance with the terms of the purchase
agreement for satisfactorily rendered product and services prior to the effective date of termination.
Termination charges shall not apply unless they are subsequently agreed upon by both parties, and in
no instance shall a vendor be entitled to overhead, profit, or other compensation for work not
performed or products not delivered.
19. If the awarded vendor fails or refuses to furnish any materials or services and/or to complete delivery
thereof within the specified time or times, or any extensions thereof, and such default continues for
more than ten (10) days after written notice thereof by the District, the District shall have the right to
procure such materials and services on the open market, and the awarded vendor shall be liable to the
District for any excess cost occasioned thereby.
20. The award of this contract shall in no way limit the right of Longview School District No. 122 to obtain other
quotations and bids and to award contracts deemed to be in the best interest of the School District.
21. The District will process payments in a timely manner after receipt and acceptance of product,
supplies, and/or services are complete. District purchase order number must be shown on all invoices.
22. The records and invoice prices of the supplier will be subject to audit by Longview School District No. 122.
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Longview School District No. 122 Bid No. 26-0729-26
Warehouse Paper Supplies Bid Date 07-29-26
PART IV DELIVERY INSTRUCTIONS
1. SHIPPING INSTRUCTIONS: Unless otherwise specified, all prices shall be for new merchandise F.O.B.
destination inside, or point of use shall be in force, unless so otherwise instructed below. Prices
shall include all shipping, handling and packaging costs and be exclusive of Washington State sales
tax and Federal excise tax.
Items awarded are to be delivered to the address indicated below:
Longview School District Warehouse
2715 Hudson Street
Longview, WA 98632
2. Shipment Date: Week of August 17-21, 2026, or as agreed upon between vendor and District.
3. Delivery Hours and Requirements: Longview School District Warehouse is open Monday through
Friday, 7:00 AM - 10:00 AM and 1:30 PM - 4:00 PM. There is no dock at the location, so
delivery vehicles should plan accordingly.
4. Quantities are subject to change based on the needs of the district.
5. Bidders must convert their unit price to match the bid specifications.
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