27-009 Temporary Fire Station Housing

INVITATION TO BID
27-009
Temporary Fire Station Housing
BID DUE DATE & OPENING October 15, 2026, 2:00 PM EST
Join Zoom Meeting
https://teams.microsoft.com/meet/275950741316856?p=qicexZykqjWTml8Phg
Meeting ID: 275 950 741 316 856
Phone Conference ID: hR2HF6SS
+1 872-242-8893,347438973# US (Chicago)
NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE & SITE VIST TO FOLLOW
Time: October 2, 2026, 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://teams.microsoft.com/meet/273054798967012?p=ZUadmOF2bHBMf20abV
Meeting ID: 273 054 798 967 012
Passcode: x4TD6Hd6
Phone Conference ID: 221 882 25#
+1 872-242-8893,,22188225# US (Chicago)
SITE VIST LOCATION AT 12:00 P.M
8615 Roswell Rd, Sandy Springs 30350
QUESTIONS DUE
September 29, 2024, 5:00 P.M.
Bids shall only be accepted online through the Bonfire Portal at:
https://sandysprings.bonfirehub.com/projects/253971/details
Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for
any reason.
GENERAL INFORMATION:
1. All communications regarding this solicitation must be with the assigned Procurement Agent,
Edward McAdoo, emcadoo@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Vendor
Discussions: https://sandysprings.bonfirehub.com/projects/253971/details Questions are due no
later than September 25, 2026, 5:00 p.m. Questions received after this date and time may not be
answered. There is a pre-bid meeting associated with this solicitation.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule
changes and other important information regarding the solicitation related to this solicitation will
be posted on Bonfire website at https://sandysprings.bonfirehub.com/projects/253971/details. It
is the Offeror's responsibility to check the Bonfire portal for any addendum or other
communications related to this solicitation.
4. The form of contract ("Contract") the City intends to execute with the successful Offeror is included
in this ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting
a bid. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes
certain contract provisions are out of date, not applicable or place an undue burden or cost on the
Offeror or the City, the Offeror must address these concerns in writing during the question-and-
answer period. The Procurement Director will review and determine the appropriate response. If
the City determines a change is warranted, an addendum will be posted to this ITB. If a firm is
unwilling to execute the Contract, whether modified by addendum or not, a bid should not be
submitted.
5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and
informalities, and to make award in the best interest of the City of Sandy Springs.
6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their quotes prior to the due date of this
solicitation.
TERMS & CONDITIONS
1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and
regulations of all agencies having jurisdiction shall apply to Offerors throughout and are
incorporated herein.
2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be
responsible for those portions of the work as may be required by law.
3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or
corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect
to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.
4. The City shall be able to request of Offeror satisfactory evidence that it has the necessary financial
resources to accomplish the requirements of the contract.
5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate
with any staff or elected officials of the City regarding this solicitation, except at the direction of
Edward McAdoo III, Procurement Agent in charge of this solicitation. Any unauthorized contact
may disqualify the Offeror from further consideration. Contact information for the single point of
contact is as follows:

Edward McAdoo III, Procurement Agent
City of Sandy Springs
1 Galambos Way
Sandy Springs, Georgia 30328
Email: emcadoo@sandyspringsga.gov
6. All Offerors are hereby notified that any digital content, applications, websites, or technology
services provided under this solicitation must comply with the accessibility standards established
under the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG)
2.1 Level AA. Offerors must demonstrate their ability to deliver products and/or services that are
accessible to individuals with disabilities, including compatibility with assistive technologies such
as screen readers, keyboard navigation, and voice recognition tools.
7. While the City has every intention to make an award as a result of this solicitation, issuance of the
ITB in no way constitutes a commitment by the City to award and execute a contract. Upon a
determination such actions would be in its best interest, the City, in its sole discretion, reserves
the right to:
a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the
ITB is cancelled, the City will not reimburse any Offeror for preparation of its Proposal.
Proposals may be returned upon request if unopened;
b. Reject any or all Bids received, make a contract award based directly on the Proposals
received in the best interest of the City, in its sole discretion, or enter into further
discussions with one (1) or more Offerors;
c. Waive and/or amend any undesirable, inconsequential, or inconsistent
provisions/specifications of this ITB which would not have significant impact on any
Proposal;
d. Make partial award or no award if it is in the best interest of the City to do so; and
e. Terminate any contract if the City determines adequate funds are not available.
DEFINITIONS
ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to
the disabled similar to those provided to individuals based on race, color, sex, national
origin, age and religion. It guarantees equal opportunity for individuals with disabilities
in public accommodations, employment, transportation, state and local government
services and telecommunications.
CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special
Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits
EA: Each
GAL: Gallon

LF: Lineal Feet
LS: Lump Sum
SY: Square Yard
TN: Ton
OWNER: City of Sandy Springs
Contractor: The Prime Contractor for the Construction
Responsiveness: The submission materially complies with all mandatory requirements of the
solicitation and contains the required documents, information, and pricing necessary for evaluation.
Responsibility: The Prime Contractor demonstrates the experience, qualifications, personnel,
licenses, resources, and capability necessary to successfully perform the Work.

SCOPE OF WORK
TEMPORARY FIRE STATION
RENOVATION OF EXISTING OFFICE/WAREHOUSE
Project Overview
The City of Sandy Springs seeks construction services to renovate and build- out designated
areas within an existing facility for use as a temporary fire station. This project includes the
architectural, mechanical, electrical, plumbing, fire protection, life safety, and exterior
improvements necessary to support temporary fire station operations, including
modifications to the existing apparatus bay and overhead doors to accommodate fire
apparatus access.
All work under this Contract shall be performed in accordance with the City of Sandy Springs'
approved set of construction documents, including all approved plans, drawings,
specifications, details, schedules, addenda, and other Contract Documents issued for the
project. The approved construction documents shall govern the final scope, dimensions,
materials, equipment, installation requirements, performance requirements, and quality of
work. The Contractor shall coordinate all trades and provide a complete, fully functional, and
code-compliant installation in accordance with the approved construction documents and all
applicable federal, state, and local codes, ordinances, regulations, standards, and
requirements of the Authority Having Jurisdiction (AHJ).
The Contractor shall carefully review and coordinate all construction documents prior to
commencing work. Any discrepancies, conflicts, omissions, or conditions that appear to affect
the Contractor's ability to provide a complete and functional project shall be brought to the
attention of the City and Design Professional prior to proceeding with the affected work. The
Contractor shall not use an omission or lack of detail in this Scope of Work as justification
for excluding work that is shown, specified, or reasonably required by the approved
construction documents to complete the project.
1. PROJECT OBJECTIVES
a. Convert the existing office/warehouse building into a temporary fire station suitable
for continuous Fire Department occupancy and operations.
b. Provide functional spaces for firefighters, including apparatus-related support,
living/administrative areas, restrooms, showers, kitchen/breakroom functions,
storage, and associated support spaces as shown on the Contract Documents.
c. Provide reliable plumbing, mechanical/HVAC, electrical, lighting, life-safety,
doors/hardware, ceilings, walls, flooring, and overhead-door systems.
d. Maintain safe separation of construction activities from occupied/operational areas
where required.

e. Complete the work in a manner that allows the City to transition Fire Department
personnel into the facility with minimal interruption to emergency response
operations.
2. GENERAL REQUIREMENTS
a. Coordinate all work with the City, Fire Department, Owner's representatives, design
professionals, utility providers, authorities having jurisdiction, and other City
contractors.
b. Provide temporary facilities, protection, barricades, dust/noise control, security,
cleanup, and safe access as required.
c. Protect existing building systems and property that are to remain. Repair or replace
damaged items at no additional cost to the City.
d. Obtain all required permits, inspections, tests, certificates, and approvals required
for the Work, except fees specifically identified as Owner-furnished.
e. Provide shop drawings, product data, samples, submittals, schedules, and
coordination drawings required by the Contract Documents.
f. Provide complete commissioning/start-up and demonstrate operation of installed
systems before turnover.
g. Provide as-built drawings, equipment manuals, warranties, attic stock, keys, access
credentials, and closeout documentation.
3. PRECONSTRUCTION AND EXISTING CONDITIONS
a. Conduct a documented preconstruction survey and photographic record of existing
conditions.
b. Locate and verify existing electrical, plumbing, HVAC, fire protection, fire alarm,
communications, gas, water, sanitary, storm, and other utilities serving the building.
c. Verify available electrical service capacity and identify required service, panel,
feeder, grounding, distribution, and load modifications.
d. Identify hazardous materials or environmental conditions encountered during the
Work and immediately notify the City before disturbance
e. Coordinate any required utility shutdowns with the City in advance.
Detailed Scope of Work
1. ARCHITECTURAL / INTERIOR RENOVATION
a. Provide demolition and selective demolition required to convert the existing
office/warehouse layout to the temporary fire station configuration.
b. Provide new and modified metal-stud framing, gypsum board, backing, blocking,
insulation, fire-rated assemblies, and acoustic treatments where indicated.

c. Provide suspended acoustical ceilings, gypsum ceilings, access panels, and related
trim.
d. Provide new resilient, sheet, tile, sealed concrete, or other flooring systems as
indicated; prepare substrates and provide transitions/base.
e. Provide interior painting and touch-up of affected areas.
f. Provide doors, frames, closers, panic hardware, locks, keying, thresholds,
weatherstripping, and other door hardware required for complete installation.
g. Provide overhead doors and associated operators, controls, safety devices, weather
seals, and accessories where required for apparatus or service access.
h. Provide restroom and shower finishes, accessories, partitions, mirrors, grab bars,
dispensers, and other accessories required by the Contract Documents.
i. Provide casework, counters, shelving, and other fixed architectural items identified
in the plans/specifications.
2. PLUMBING
a. Provide complete domestic water, hot water, sanitary waste, vent, gas, condensate,
and related plumbing systems required for the temporary fire station.
b. Provide fixtures and connections for toilets, lavatories, showers, kitchen/breakroom
equipment, hose bibbs, mop/service sinks, and other fixtures shown.
c. Provide water heaters, mixing valves, recirculation systems, pumps, expansion tanks,
shutoffs, backflow protection, and accessories as required.
d. Provide required floor drains, cleanouts, traps, indirect waste connections, and
condensate drainage.
e. Connect new plumbing to existing services and verify capacity and pressure before
installation.
f. Test and disinfect potable-water systems as required and provide documentation.
3. MECHANICAL / HVAC
a. Provide complete HVAC systems necessary to heat, cool, ventilate, and maintain
acceptable environmental conditions throughout occupied spaces.
b. Provide equipment, ductwork, diffusers, grilles, controls, thermostats, insulation,
condensate drainage, outside-air systems, exhaust systems, and associated
accessories.
c. Provide dedicated exhaust for restrooms, showers, kitchen/breakroom areas, and
other spaces where required.
d. Balance HVAC systems and provide test-and-balance documentation.
e. Provide controls and sequences of operation compatible with the City's required
operating strategy.
f. Coordinate equipment clearances, electrical requirements, structural supports, roof
penetrations, and service access.

4. ELECTRICAL
a. Provide all electrical demolition, relocation, new work, feeders, branch circuits,
panels, disconnects, transformers, grounding, bonding, and distribution required by
the final design.
b. Provide interior and exterior LED lighting, emergency lighting, exit signage, controls,
occupancy sensors, and associated wiring.
c. Provide receptacles, dedicated equipment circuits, GFCI protection, USB/charging
receptacles, and specialty power as shown.
d. Provide power for HVAC, plumbing equipment, overhead doors, fire alarm,
security/access control, communications, kitchen equipment, and other systems.
e. Verify existing service capacity and provide upgrades where required for the
temporary fire station load.
f. Provide data/communications pathways, raceways, boxes, sleeves, and cabling
where identified in the Contract Documents.
g. Provide testing, labeling, panel schedules, arc-flash/short-circuit documentation
where applicable, and updated one-line diagrams.
5. FIRE PROTECTION / LIFE SAFETY
a. Provide modifications to existing fire sprinkler systems, standpipes, fire
extinguishers, and other fire-protection systems as required by the final design and
AHJ.
b. Provide complete fire alarm modifications or new fire alarm work required for the
temporary occupancy, including devices, notification appliances, monitoring,
programming, testing, and certification.
c. Coordinate fire alarm work with the City's designated fire alarm/service provider
where directed.
d. Provide emergency lighting and exit signage throughout required egress paths.
e. Provide rated walls, doors, penetrations, firestopping, smoke sealing, and other life-
safety construction required by the approved design.
f. Provide all required inspections and acceptance testing by the AHJ and furnish
certificates to the City.
6. SITE / EXTERIOR / ACCESS
a. Provide temporary site improvements necessary to safely operate the temporary
fire station.
b. Maintain safe vehicular and pedestrian access to the facility and emergency
apparatus access at all times.
c. Provide striping, signage, bollards, wheel stops, barriers, exterior lighting, and other
site features shown or required for safe operation.
d. Coordinate utility connections and any required site restoration.

e. Maintain drainage and prevent erosion, sedimentation, standing water, or unsafe
site conditions.
7. Exclusions
The following items are specifically excluded from the Contractor's scope unless otherwise
identified in the City-approved stamped construction documents or subsequently authorized
by the City:
* Grease duct associated with the kitchen range hood.
* Grease-laden cooking use associated with the kitchen range; the scope assumes an
electric range and non-grease-producing cooking.
* Design services or preparation of construction documents. The City will provide the
approved stamped construction documents for construction.
* Procurement, installation, programming, or commissioning of specialized fire station
equipment, furnishings, or operational equipment not specifically identified as part of
the construction scope.
* Procurement or installation of fire apparatus, vehicles, or specialized emergency
response equipment.
* Procurement, installation, programming, or commissioning of specialized
communications, dispatch, radio, CAD, telephone, or similar emergency
communications equipment.
* Work outside the identified project limits that is not shown in the City-approved
stamped construction documents or otherwise authorized by the City.
8. TESTING, INSPECTION, START-UP AND COMMISSIONING
a. Test all installed systems in accordance with the Contract Documents and applicable
standards.
b. Provide manufacturer's start-up and commissioning services for major equipment.
c. Provide HVAC test-and-balance reports.
d. Provide plumbing pressure, leak, flow, and fixture testing as applicable.
e. Provide electrical testing required by the design and AHJ.
f. Provide fire alarm and fire protection acceptance testing.
g. Correct deficiencies and repeat testing until systems are fully operational and
accepted.
9. PROJECT SCHEDULE
a. Submit a detailed baseline construction schedule. The city's goal is to have this
facility operational by January 2027.
b. The schedule shall identify long-lead equipment, inspections, testing,
commissioning, substantial completion, final completion, and Fire Department
move-in/occupancy coordination.

c. Identify all activities that could affect the City's ability to occupy the temporary
station and provide mitigation plans for schedule risks.
d. No work shall be considered complete until all required inspections, testing,
commissioning, punch-list corrections, and closeout documents are complete.
10. CONTRACTOR STATEMENT OF QUALIFICATIONS - MINIMUM ITB REQUIREMENTS
Bidders must demonstrate the following minimum qualifications. These requirements
should be included and shall be verified before award. Each item will be evaluated using
pass/fail criteria. Excluding bulleted items #5 and #6, please upload the Statement of Qualifications
in the Requested information Field labeled "Statement of Qualifications" in Bonfire.The basis for
award determination will be the respondent's ability to meet all required criteria:
1. Relevant experience: The Prime Contractor shall have at least five (5) years of
continuous experience performing commercial building renovations or comparable
construction and shall have successfully completed at least three (3) projects each with
a construction value of not less than $400,000.
2. Fire/emergency facility experience: Demonstrate successful completion of at least two
comparable projects involving a fire station, police/public-safety facility, emergency-
services facility, healthcare facility, or other 24-hour mission-critical occupied facility. At
least one project should involve renovation/adaptive reuse of an existing building.
3. Mechanical/plumbing/electrical coordination: Demonstrate experience managing
projects with significant MEP renovations, including HVAC, plumbing, electrical
distribution, and life-safety systems.
4. Life-safety experience: Demonstrate experience coordinating fire alarm, fire
sprinkler/fire protection, emergency lighting, egress, and AHJ inspections.
5. Project Manager and Superintendent Experience: Identify the proposed Project
Manager and Superintendent. Each shall provide relevant project experience, at least
three years of experience in the role, and at least three references for each position,
using the Request for Reference form. (Please provide this item in the Requested
information field labeled "Project Manager and Superintendent Experience"in Bonfire.
6. OSHA Safety record: Provide EMR for the most recent three years, OSHA
recordable/lost-time information if required by the City, and a description of the firm's
safety program. (Please provide this item in the Requested Information Field labeled
"OSHA Safety Record" in Bonfire.
7. Subcontractor qualifications: Identify subcontractors proposed for mechanical,
electrical, plumbing, fire alarm/fire protection, overhead doors, and other critical trades.
If substitutions occur after bid award, any substituted subcontractor must still meet the
qualifications stated in the procurement document. Please include the respective
Master Plumber Class II License, Electrical Contractor Class II, Conditioned Air
Contractor-Class II (Non-Restricted), Georgia Fire Protection Sprinkler Contractor License
with the Certificate of Competency, Georgia Low Voltage-Clas LV-Unrestricted