Digital Platform Maintenance and Enhancement for H2Ohio Administration

Location:	Ohio
Posted:	Nov 23, 2025
Due:	Dec 5, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	14 - Guided Missiles D - Automatic Data Processing and Telecommunication Services J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services
Solicitation No:	SRC0000035421
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035421
Solicitation Name:	Digital Platform Maintenance and Enhancement for H2Ohio Administration
Original Begin Date:	11/20/2025 11:12:57 AM
Begin Date:	11/20/2025 11:12:57 AM
End Date:	12/5/2025 5:00:00 PM
Inquiry End Date:	12/3/2025 5:00:00 PM
Commodity:	Land and soil management
MBE Set Aside:	MBE Set Aside
Agency:	AGR700000 Soil and Water programs BRBL AGR-Dept of Agriculture
Solicitation Status:	Open for Bidding
Solicitation Type:	Request for Quote (RFQ)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035421

Solicitation Name

Digital Platform Maintenance and Enhancement for H2Ohio Administration

RFx Type

Request for Quote (RFQ)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

11/20/2025 11:12:57 AM (ET)

Amendment?

End Date

12/5/2025 5:00:00 PM (ET)

Inquiry End Date

12/3/2025 5:00:00 PM

Summary

Please see the attached Statement of Work for the complete proposal requirements.

Predecessor Contract

Process

The full proposal must be submitted by December 5th , 2025 at 5:00 PM within the State of Ohio’s Ohio Buys platform. The proposal will be in the format of a “simple solicitation”, meaning proposals must be submitted as one, complete, competitive bid package. The Applicant must address all the components listed i n the Statement of Work within the Ohio Buys solicitation.

Project applications will include the content outlined in the Statement of Work and will be evaluated based on the extent to which they successfully address the criteria outlined therein.

Ship To

Contracting Entity

AGR700000 Soil and Water programs BRBL

1 Record(s)

	Participating Agencies
	AGR-Dept of Agriculture

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
STATEMENT OF WORK	Ad-hoc Solicitation Document (Approved)	RFP_H2OhioPlatform_FINAL.pdf

1 Record(s)

Attachment Preview

Digital Platform Maintenance and

Enhancement for H2Ohio Administration

Request for Proposals: Digital Platform Maintenance

and Enhancement for H2Ohio Administration

Application Period:

November 21st through December 5th, 2025

(Page 1 of 7)

INTRODUCTION

H2Ohio is Governor Mike DeWine’s initiative to ensure safe and clean water in Ohio. It is a

comprehensive, data-driven approach to improving water quality over the long term. H2Ohio focuses on

encouraging agricultural best management practices, installing riparian buffers, restoring wetlands, and

constructing conservation ditches to reduce nutrient loading that contributes to harmful algal blooms.

The Ohio Department of Agriculture’s (“ODA”) role in H2Ohio focuses on improving water quality by

implementing agronomic best management practices, installing drainage water management structures,

constructing conservation ditches, and installing phosphorus removal structures in Ohio to reduce

nutrient losses from cropland.

Many of Ohio’s current water quality issues took time to develop, and it will take time and effort to

reverse course. Continued investment by the General Assembly in the 2028-2029 biennium allows

H2Ohio to continue building on its progress.

Across the state, H2Ohio has a 2.2-million-acre footprint specifically for agronomic best management

practices which are all being managed in the MyFarms software. Significant work has been undertaken

to develop the MyFarms H2Ohio experience. This software allows ODA to keep digital records of Best

Management Practices (“BMPs”), implement logic for consistent and correct planning of BMPs, track

progress over time and above all else streamline the creation and verification of nutrient management

plans for H2Ohio. ODA continually works in collaboration with MyFarms to improve the software for the

100s of users across the state. Offering a digital platform to develop nutrient management plans, assign

BMPs, and verify BMPs significantly improves efficiency and accuracy of data collection, tracking, and

reporting across the program. Maintaining and improving this system is critical to ODA’s ability to meet

H2Ohio’s long-term goals for agricultural nutrient management and water quality improvement.

OBJECTIVE

This opportunity, “Digital Platform Maintenance and Enhancement for H2Ohio Administration”, is

intended to fund support, enhancement, and maintenance of the MyFarms platform to accomplish

effective tracking and goals of the H2Ohio program administered by the Ohio Department of Agriculture,

Division of Soil and Water Conservation (ODA-DSWC).

(Page 2 of 7)

PROPOSAL REQUIREMENTS

• Eligible Applicants: Private or non-profit entities with capability to support, maintain, and

enhance the H2Ohio experience in the MyFarms platform for H2Ohio program administration.

• Vendor Qualifications: Experience developing and supporting custom software solutions for

conservation programs specifically within the MyFarms platform, familiarity with State of Ohio IT

policies and data security standards, and knowledge of agricultural data systems, nutrient

management planning tools, and/or conservation program workflows.

• Funding Requests: Funding of up to $490,000 dollars is available for services for this project. Proposals

that demonstrate cost efficiency while meeting all project deliverables will be viewed favorably.

Applicants are encouraged to propose budgets that reflect actual, anticipated costs.

• Application Timeframe: Applications may be submitted from November 21st (8:00 AM ET) –

December 5th (5:00PM ET), 2025.

• Duration: The project will begin on the date of the fully executed agreement and continue through

June 30, 2027. The contract will have an initial term of two (2) years, with the option for renewal in

two-year increments for up to ten (10) year’s total

RFP CONSIDERATIONS

• ODA reserves the right to reject any or all proposals in whole or in part, to waive irregularities,

and to accept proposals which appear to be in the interest of the State of Ohio.

• Although cost is an important consideration, ODA shall not be obligated to accept the lowest

cost proposal but will base its decision on the criteria provided herein.

• ODA is required to maintain confidentiality of landowners/producers who participate in

conservation programs. Signed Agreements will allow ODA and SWCDs to share participant

information with the selected Vendor, but the selected Vendor will be required to protect the

personal, operational and identifiable information of participants to the extent required under

Ohio law and the terms stated in the Agreement between the Vendor and ODA.

• This RFP outlines general project requirements. The Agreement between ODA and the

selected vendor will supersede this document, where conflict is perceived.

(Page 3 of 7)

SCOPE OF WORK FOR APPLICANT

The selected vendor shall provide ongoing support, maintenance, and enhancement of the MyFarms

platform currently used by the Ohio Department of Agriculture (“ODA”) to administer the H2Ohio

program. The software will continue to serve as a centralized platform for managing nutrient

management plans, BMP tracking, verification, reporting, and financial obligations associated with

H2Ohio program participation. The contract will have an initial term of two (2) years, with the option for

renewal in two-year increments for up to ten (10) year’s total, contingent upon satisfactory performance,

funding availability, and continued program need. Each renewal will be executed through an addendum

to the existing contract, consistent with State of Ohio policy.

The vendor will work in close coordination with ODA to ensure the platform remains functional, secure,

user-friendly, and adaptable to programmatic and policy changes over time. All changes will be

modifications to the MyFarms app and content. The scope includes, but is not limited to, the following

areas of work:

• System Maintenance: Maintain all existing MyFarms functions, ensuring continuous

operation and integrity.

• System Support: Provide technical support and troubleshooting for ODA, Soil and

Water Conservation District (SWCD) staff, and all other system users.

• System Enhancements: Collaborate with ODA to develop and deploy improvements

that enhance usability, expand program capabilities, or address updated policy and

reporting needs.

• User Experience: Maintain and continuously improve user interface design to

accommodate a range of user types and technical skills.

• Reporting: Ensure the continued operation and accuracy of reporting functions,

dashboards, and data export tools used for program tracking and analysis.

• Data Security: Ensure the platform continues to comply with all applicable State of

Ohio IT policies, including data security, privacy, and accessibility requirements.

(Page 4 of 7)

DELIVERABLES

SERVICE SPECIFICS FOR APPLICANT

The selected vendor shall complete work under the direction of ODA-DSWC and shall maintain clear

communication regarding progress, deliverables, and system updates. Deliverables and reporting

expectations include, but are not limited to:

• System Maintenance: Continuous operation of the platform with minimal disruption to users,

timely resolution of identified software issues, and documentation of fixes and updates.

• Feature Development: Completion of system enhancements or upgrades to reflect program

updates as approved by ODA and user acceptance testing (UAT) for internal verification of

functionality prior to release.

• Release Notification: Distribution of release notes to ODA within three (3) business days

following each software release, including new functionality, fixes, and known issues.

• Reporting: Ongoing functionality of built-in reports and provision of exportable datasets or files

upon request to support ODA analysis and reporting.

• Progress Reviews: Regularly scheduled meetings with ODA to review development priorities,

system performance, and upcoming work.

• Data Security: Adherence to all State of Ohio IT and data security requirements.

BUDGET

Applicants may include their staff time spent on the project, which may include time spent on project

administration, coordination, meetings, data analysis, and other justifiable activities associated with the

project. Other costs may be allowable with acceptable justification.

ADMINISTRATION

1. General Responsibility

ODA will administer the contract and communicate directly with the selected vendor for the

duration of the agreement. ODA will be responsible for providing oversight, guidance, and

coordination. The vendor shall manage the operation, maintenance, and enhancement of the

MyFarms platform, ensuring timely delivery of updates, technical support, and other services as

specified in the agreement.

2. Discriminiation Prohibited

The Applicant-Recipient vendor agrees that no person shall, based on race, color, religion, creed,

gender, national origin, age, or disability be excluded from participation in, be denied the benefits

of, or be subject to discrimination under any program or activity for which the applicant- recipient

receives financial assistance.

3. Method of Payment

a. Payments to applicant will be made on a reimbursement-basis. Applicant must submit

invoices showing expenditures, made in a timely manner.

b. Applicant who receives funds is considered to be a “supplier” of the State of Ohio.

Applicant will need to visit the Ohio Shared Services Supplier Operations website to create

or update their Supplier Information.

(Page 5 of 7)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Digital Platform Maintenance and Enhancement for H2Ohio Administration

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