Sodium Chloride Bulk Road Salt
| Location: | Pennsylvania |
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| Posted: | May 14, 2026 |
| Due: | May 28, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065611 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
05/13/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065611 |
Solicitation/Project Title: |
Sodium Chloride (Bulk Road Salt) | ||||
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Description: |
This Invitation for Bid (IFB) 6100065611 is being issued by the Pennsylvania Department of General Services (DGS) and will cover the requirements of the Commonwealth of Pennsylvania (Commonwealth) Agencies for Sodium Chloride (Bulk Road Salt), with the Pennsylvania Department of Transportation (PennDOT) being the main user of the contract. In addition, Local Public Procurement Units (COSTARS), as defined by the Commonwealth Procurement Code, may use this contract in accordance with the COSTARS Provision contained within the contract terms and conditions. | ||||||
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Department Information |
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Department/Agency: |
All Using Agencies |
Delivery Location: |
Multiple |
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County: |
Statewide |
Duration: |
August 1, 2026 to July 31, 2027 |
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Contact Information |
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First Name: |
Randall |
Last Name: |
Miller |
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Phone Number: (XXX-XXX-XXXX) |
717-787-2199 |
Email: |
randmiller@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
05/14/26 | ||
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Solicitation Due Date: |
05/28/26 |
Solicitation Due Time: |
2:00 PM |
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Solicitation Opening Date: |
05/28/26 |
Solicitation Opening Time: |
2:01 PM |
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Opening Location: |
Electronic Bid | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
05/14/26 |
Attachment Preview
COMMONWEALTH OF PENNSYLVANIA
DEPARTMENT OF GENERAL SERVICES
SPECIFICATIONS
Sodium Chloride (Bulk Road Salt)
Invitation for Bid No. 6100065611
SPECIFICATIONS 2026-2027
Sodium Chloride (Bulk Road Salt)
Solicitation No. 6100065611
I. GENERAL REQUIREMENTS
1. SCOPE: This Invitation for Bid (IFB) 6100065611 (identified here and in other documents
as the “Contract”) is being issued by the Department of General Services (DGS) and will
cover the requirements of Commonwealth agencies and pre-registered Local Public
Procurement Units (COSTARS members) for Sodium Chloride (Bulk Road Salt). In
addition to this Specifications document, the following documents are incorporated as
attachments and are made part of the IFB package.
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F
Attachment G
Attachment H
Attachment I
Attachment J
Attachment K
Attachment L
Attachment M
Sodium Chloride (Bulk Road Salt) Estimates
Sodium Chloride Bid Sheet
Manufacturer Guarantee Form
Specifications for Sodium Chloride
Sample Report
Contractor Point of Contact Form
PennDOT Plant Locations
Map of PennDOT Districts and Counties
COSTARS Program Election to Participate
GSPUR-89 Reciprocal Limitations Act Requirements
Iran Free Certification Form
Lobbying Certification Form
BOP-2201 Worker Protection Form
This IFB is comprised of sixty-seven (67) line items with each line item representing an
individual county within the Commonwealth. A breakdown of 2026-2027 Sodium Chloride
estimates for each county is set forth in Attachment A to these Specifications.
2. BIDDING INFORMATION: The Commonwealth is requesting Suppliers submit bids for
Sodium Chloride (Bulk Road Salt). Do not enter pricing on the electronic IFB, rather,
bidders must enter initial bid pricing into the attached Sodium Chloride Bid Sheet, included
as Attachment B, and submit it along with the bid response.
The following documents are required to be completed and returned/attached with your
electronic bid. These are in addition to any other requirements to submit documentation
within the bid specifications. Bids may be rejected for failure to complete and return
required documents.
• Sodium Chloride Bid Sheet, Attachment B, to these Specifications. Do not
provide in PDF format. Must be in Excel format
• GSPUR-89, Attachment J to these Specifications
• Contractor Point of Contact Form, Attachment F to these Specifications
• Iran Free Certification Form, Attachment K to these Specifications
• Lobbying Certification Form, Attachment L to these Specifications
• BOP-2201 Worker Protection Form, Attachment M to these Specifications
• Manufacturer Guarantee, Attachment C to these Specifications (if applicable)
• Material Safety Data Sheet
Page 2
• Quality Control Plan (reference section 7)
• COSTARS Program Election to Participate form, Attachment I to these
Specifications
• Copy of active DGS Certified Small Business certification (if applicable)
The Attachment B - Sodium Chloride Bid Sheet has two tabs. The first tab contains the
FOB delivered price per ton submittal by County. The second tab covers the Supplier
stockpile pick-up pricing.
Tab 1 County Bid Sheet: Reflects 67 counties. Suppliers may select any/all
Counties to bid on.
Tab 2 Stockpile Pick-up Pricing: Pick-up pricing to unrestricted supplier
stockpiles. These prices will not be used in evaluations for award. Pick-up
pricing will be fixed for the initial term of the contract and will not be subject
to fuel price adjustments as outlined in section 22.
3. METHOD OF AWARD: Award will be made by line item (County), to the lowest responsive
and responsible bidder, based on the FOB delivered price per ton. Bid prices are
evaluated at the base unit of measure listed on the bid sheet for each line item. Suppliers
may be awarded none, any, and/or all line items listed in this IFB.
4. TERM OF CONTRACT: The Contract shall commence on the Effective Date no earlier
than August 1, 2026 and expire on July 31, 2027.
5. OPTION TO RENEW: Renewals shall be mutually agreed upon by DGS and the
Supplier(s). Non-renewed contracts, whether partial or in whole, will be competitively re-
solicited. Upon renewal, the Contract terms and conditions shall apply same as the prior
year. Estimated quantity requirements for the renewal period will be provided and
incorporated into the renewed Contract(s). Renewal pricing will be negotiated between
DGS and the Supplier(s) and shall become effective August 1st of the current year. The
agreed upon renewal pricing will be considered the new “bid” price for purposes of any
price adjustments during the renewal period.
6. QUALIFICATIONS OF SUPPLIERS: Bidding suppliers must own an approved source,
that is approved and listed in Pennsylvania Department of Transportation (PennDOT)
Publication 35, Bulletin 15, of Sodium Chloride Type 1, Grade 1, or provide the
Commonwealth with a guarantee from an approved source, that is approved and listed in
PennDOT Publication 35 Bulletin 15, of supply from the owner of the approved source.
For award, those suppliers who do not own an approved source must furnish with their
bids a Manufacturer’s Guarantee Form (Attachment C to these Specifications) signed by
the owner of an approved source of Sodium Chloride Type 1, Grade 1 IAW, AASHTO
M143 or ASTM D632. Failure to include a signed guarantee with the bid shall result in the
rejection of the bid unless the supplier is offering to provide material from an approved
source they own.
7. NEW SOURCES: In the event that a new source is developed and placed in operation by
an approved source already in Bulletin 15 during the life of this contract, the new source
is subject to approval by PennDOT before material is delivered to users of this contract.
Page 3
8. ACCEPTANCE OF SODIUM CHLORIDE: On the basis of certification in accordance with
the current Quality Control Plan on file with PennDOT, Bureau of Operations and the
specifications for Sodium Chloride Type 1, Grade 1 IAW, AASHTO M143 or ASTM D632.
A current Quality Control Plan (QC Plan) shall be forwarded to the Bureau of Operations
within 15 working days of Notification of Award. Failure to supply the required Quality
Control Plan may result in award to the next lowest supplier. Mail to:
• Winter Operations Section
PA Department of Transportation
Bureau of Operations
400 North Street - 6th Floor
Harrisburg PA 17120
9. SPECIFICATIONS: Suppliers shall comply with Department of Transportation Publication
408 Section 722 – Sodium Chloride. In addition, the supplier must furnish sodium chloride
from a manufacturer listed in Publication 35 Bulletin 15, and meeting the requirements
Publication 408, Section 722 – Sodium Chloride. See Attachment D to these
Specifications.
10. TESTING: Testing will be conducted randomly by the PennDOT Laboratory. Suppliers
will be notified, via certified letter, of test failures. Notification will occur on a regular basis.
After a Supplier has received three such letters, their level of certification may change.
The changing of the level of certification will require more frequent testing of the material
being delivered and the resubmission of an updated quality control plan that address the
areas of the test results where the material did not meet specification.
11. MATERIAL SAFETY DATA SHEET: The material safety data sheet for each product
being bid shall be included with the bid proposal. Failure to include the material safety
data sheet may be cause for rejection of the bid
12. STOCKPILE INSPECTION: The Commonwealth, at its own discretion, may inspect any
awarded supplier’s stockpile/storage area used to store and from which the awarded
material is shipped.
The inspection may include, but not limited to the following:
a. Are the piles of material covered properly to ensure protection from adverse
weather?
b. Proper sampling of material. Samples may be taken and forward to PennDOT
Laboratory for testing for conformance to specifications listed in this contract.
If the inspection results in piles of material not being covered and/or failing test results, the
awarded Supplier using said stockpile/storage area may be notified to discontinue
shipping material to PennDOT locations from that stockpile/storage area.
If such notification is necessary, it shall be made by PennDOT in conjunction with DGS.
13. REPLENISH: PennDOT reserves the right to replenish stockpiles between May 1st and
July 31st of the contract period, which may exceed the established maximum quantities.
Prior to issuing any replenishment orders, PennDOT and DGS will consult with the
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awarded supplier to establish a mutually agreeable delivery schedule, expected daily
tonnage rates, etc.
14. DELIVERIES: Each using entity will accept deliveries between the hours of 7:00 AM and
3:00 PM, Monday through Friday, except holidays, in absence of a prior agreed upon
schedule. The initial fill and remainder of the season (winter fill) deliveries are shipped in
accordance with the following:
a. Department/using entity personnel must be present to receive all materials being
shipped unless otherwise agreed upon. Shipments shall be made in a continuous
manner so that the availability of receiving personnel is scheduled efficiently.
b. The Supplier and or his Transportation Company shall confirm the schedule of
deliveries 24 hours prior to delivery. The Supplier and or his Transportation
Company shall coordinate notification of deliveries with the County Maintenance
Manager / using entity or his designee prior to delivery.
c. Deliveries any time other than weekdays between the hours of 7:00 AM and 3:00
PM will be scheduled only upon agreement and coordination with the County
Maintenance Manager / using entity or his designee.
d. Protect all deliveries of salt by waterproof covering throughout the shipping
process. The Department/using entity may reject unprotected shipments.
e. Department/using entity personnel receiving all materials should clearly note any
issues regarding the material on the bill of lading whether material is received or
rejected.
f. Form CS-4171 is to be included with each delivery as referenced in the
specifications of the contract and PennDOT Publication 408
g. In lieu of providing Form CS-4171 with each delivery, awarded Suppliers must
adhere to the following:
1. The original CS-4171 for deliveries must be kept on file by the awarded Sodium
Chloride Supplier and available to the Commonwealth if requested.
2. A Bill of Lading, (BOL), is furnished with each delivery.
h. If an awarded Supplier decides not to include Form CS-4171 with each delivery,
then each BOL must contain the language required in the specifications of the
contract as listed below:
1. SHIPMENT: Suppliers shall be required to use their own bill of lading, which
contains a statement indicating that “this material has been tested and meets
the required specifications.” The form shall also include:
• SAP Purchase Order Number
• Purchase Order Line Item Number
• Plant Supplier Code (Producer, Name and Location)
• Stockpile or Producing Plant Location
• Company Laboratory Report Number
• Consignee, Name and Location
• Lot Number
• Material Type/Class/Number (SAP)
• Date and Time Ticketed
• Unique Truck ID
• Mass (Weight), Gross, Tare, Net
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