Plank Vinyl Tile (PVT) Installation of Plank Vinyl Tile Flooring Addendum 1

Location:	Ohio
Posted:	May 18, 2026
Due:	May 29, 2026
Agency:	Columbus Metropolitan Housing Authority
Type of Government:	State & Local
Category:	72 - Household and Commercial Furnishings and Appliances S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RFP 2026-006
Publication URL:	To access bid details, please log in.

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RFP Plank Vinyl Tile

RFP Number: 2026-006

Issue Date: 04/29/26

Submission Deadline: 05/29/26 @ 11AM

Shunlonda McCall

smccall@cmhanet.com | 614-421-4433

cmhanet.com

Section

1.0

2.0

2.1

2.2

2.3

2.3.2

2.4

2.5

2.6

2.7

3.0

3.1

3.2

3.3

3.4

3.5

3.6

3.7

4.0

4.1

4.2

5.0

5.1

5.2

5.3

5.4

5.5

5.6

6.0

REQUEST FOR PROPOSAL RFP NO.2026-006

PVT (Plank Vinyl Tile)

RFP Document

Table of Contents

[

Description

INTRODUCTION

RFP INFORMATION AT A GLANCE

HA’S RESERVATION OF RIGHTS:

SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S):

Product Specification(s)

Installation Requirements: (Section 2.2)

Contractor’s responsibilities.

Safety:

Required Documentation:

Additional Potential Labor that may be required:

Task Order Basis:

Current Contractor:

PROPOSAL FORMAT:

Tabbed Proposal Submittal:

Entry of Proposed Fees:

Additional Information Pertaining to the Pricing Items:

Proposal Submission:

Proposer's Responsibilities--Contact With the HA:

Pre-proposal Conference:

Recap of Attachments:

PROPOSAL EVALUATION:

Evaluation Factors:

Evaluation Method:

CONTRACT AWARD:

Contract Award Procedure:

Contract Conditions:

Contract Form:

Licensing and Insurance Requirements:

Right To Negotiate Final Fees:

Contract Service Standards:

ADDITIONAL CONSIDERATIONS:

Attachments A-D

Page

6-7

8-10

17-18

19-28

REQUEST FOR PROPOSAL RFP NO.2026-006

PVT (Plank Vinyl Tile)

INTRODUCTION

The Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to provide

federally subsidized housing and housing assistance to low-income families, in Columbus and Franklin County.

CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s procurement policy.

The Agency was brought into existence by resolution of the State of Ohio’s Board of Housing on May 8th, 1934. CMHA

is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 50 multi-family apartment complexes totaling 6,473 units; (b) ten

senior complexes, totaling 859 units; and (c) seven Service Enriched complexes, totaling 382 units. The HA also

administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD Project-Based Rental

Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its subsidiary, Assisted Housing

Services Corporation. The HA currently has approximately 182 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from

qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals submitted

in response to this solicitation must conform to all of the requirements and specifications outlined within this

document and any designated attachments in its entirety.

RFP INFORMATION AT A GLANCE

HA CONTACT PERSON

HOW TO OBTAIN THE RFP DOCUMENTS ON THE

CMHA WEBSITE

PRE-PROPOSAL CONFERENCE

Shunlonda McCall, Purchasing Manager

smccall@cmhanet.com

614.421.4433

1. Access cmhanet.com

2. Click on the “Business Opportunities” heading

3. Click on the “Purchasing” heading

If you have any problems in accessing or registering on the system,

please call the Procurement Department at 614.421.4434

Monday May 11th, 2026 10:00 AM

Zoom Meeting

https://us02web.zoom.us/j/9332425995?pwd=AruxkTOuvbY0hjJu

7w9RVxvD19BcRA.1&omn=88603122920

HOW TO FULLY RESPOND TO THIS RFP BY

SUBMITTING A PROPOSAL SUBMITTAL

PROPOSAL SUBMITAL RETURN & DEADLINE

Meeting ID: 933 242 5995

Passcode: QwmC5z

1. As directed within Section 3.2.1 of the RFP document, submit

certain required financial information “Proposal Sheet” in a

separate sealed envelope noting the RFP number, name and

company information.

2. All pricing must be submitted separately, to

feeproposal@cmhanet.com. All technical responses must be

submitted and received to technicalresponse@cmhanet.com

no later than the submittal deadline stated herein (or within

any ensuing addendum).

Friday May 29, 2026 @11:00am

The CMHA Central Office

880 E. 11th Avenue, Columbus, Ohio 43211

Note: The electronic copy of the proposal and all required financial

information must be received by the HA no later than 11:00 a.m.

on the stated due date. If submitting a physical paper copy is not

required, respondents may instead submit one electronic

response to the email address provided in the solicitation.

ANTICIPATED APPROVAL BY HA BOARD OF July 2026

COMMISSIONERS

REQUEST FOR PROPOSAL RFP NO.2026-006

PVT (Plank Vinyl Tile)

1.0

HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the RFP process,

or to terminate the RFP process at any time, if deemed by the HA to be in its best interests.

1.2 The HA reserves the right not to award a contract pursuant to this RFP.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any time for its

convenience upon 30 days’ written notice to the successful proposer(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful proposer(s)

shall provide the services called for in this RFP.

1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for a period of

60 days subsequent to the deadline for receiving proposals without the written consent of the HA

Contracting Officer (CO)/Purchasing Manager.

1.7 The HA reserves the right to negotiate the fees proposed by the proposer entity.

1.8 The HA reserves the right to reject and not consider any proposal that does not meet the requirements

of this RFP, including but is not necessarily limited to incomplete proposals and/or proposals offering

alternate or non-requested services.

1.9 The HA shall have no obligation to compensate any proposer for any costs incurred in responding to

this RFP.

1.10

The HA shall reserve the right to at any time during the RFP or contract process to prohibit any further

participation by a proposer or reject any proposal submitted that does not conform to any of the

requirements detailed herein. By accessing the HA website, www.cmhanet.com and downloading this

document, each prospective proposer is thereby agreeing to abide by all terms and conditions listed

within this document, and further agrees that he/she will inform the Purchasing Manager or designee

in writing within 5 days of the discovery of any item listed herein or of any item that is issued

thereafter by the HA that he/she feels needs to be addressed. Failure to abide by this time frame

shall relieve the HA, but not the prospective proposer, of any responsibility pertaining to such issue

1.11 The HA reserves the right to continue its Resident Services programs at the HA’s sole discretion and

expense. See Attachment J.

1.12 The HA shall pay utility bills for all rental assistance demonstration and public housing units under

the terms of an existing contract.

1.13 The HA reserves the right to select a single or multiple award contract.

1.14 The HA reserves the right to add requirements during the contract period when it is

in the best interest of the HA.

REQUEST FOR PROPOSAL RFP NO.2026-006

PVT (Plank Vinyl Tile)

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The HA is seeking proposals from qualified,

licensed and bonded Plank Vinyl Tile Flooring Contractors to install PVT flooring at Columbus Metropolitan

Housing Authority owned residential sites.

2.1

Product Specification(s)

a. Type: Plank Vinyl Tile (PVT)

b. Dimensions: 6” x 36” or 7” x 48”

c. Thickness: Minimum 2.0 mm

d. Wear Layer: Minimum 12 mil

e. Finish: Matte or low-gloss urethane coating

f. Color: Neutral tones (e.g. gray, beige, oak) approved by CMHA

g. Installation Method: Glue-down or click-lock (as specified per unit)

2.2 Installation Requirements: (Section 2.2)

1. Removal and disposal of existing flooring

2. Subfloor preparation (patching, leveling)

3. Installation of new PVT flooring per manufactures’ guidelines

4. Trim and transition installation as needed

5. Final cleaning and inspection

2.3 Contractor’s responsibilities.

2.3.1

Contractor must coordinate with CMHA property management for scheduling. Units

must be completed within agreed timelines (typically 1-3 days per unit)

Equipment, Supplies; Materials: As a part of the proposed fees, the contractor shall

supply any and all such items needed to provide the services detailed herein; meaning,

the HA shall not pay any additional fees for such.

2.3.2

Safety: The contractor shall, at all times, ensure that all work provided by the contractor

complies with all local, State and Federal rules pertaining to work place safety; meaning,

the contractor shall, at all times, conduct business in such a manner as to protect its

workers, HA residents, HA staff, and the public. Further, the contractor shall have full

and sole responsibility to correct any such condition found unsafe by any authorized entity

(including the HA), and, if such unsafe conditions result to any group named within this

section, shall have full and sole responsibility to compensate such persons if so ordered

by an authorized agency or a court having jurisdiction.

2.4

Required Documentation:

1. Before and after photos.

2. Completion checklist signed by CMHA representative

3. Invoice with itemized breakdown.

2.5 Potential Labor that may be required:

At some point during the contract period the HA may require the contractor to provide

services. The HA will dictate the days and times of such services, if retained. The contractor will

provide the services at the Additional Labor Rates detailed within the contractor’s proposal.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Plank Vinyl Tile (PVT) Installation of Plank Vinyl Tile Flooring Addendum 1

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