6640--Pre-Analytical Sample Tracking System

Active

Contract Opportunity

This is a Sources Sought Notice NOT a Solicitation.
Questions will NOT be answered.
All responses should be submitted by June 1, 2026, at 1630 cst.

Sources Sought Notice Pre-Analytic Sample Tracking System, Brand Name or Equal to Rocky Mountain Regional VA Medical Center (RMRVAMC)
Disclaimer:
This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Pre-Analytic Sample Tracking System, Brand Name or Equal To for the Rocky Mountain Regional VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Period of Performance: 8/31/2026-8/30/2031

Brand Name or Equal to Abbott AlinIQ Indexor system. The Equal To offer must meet or exceed all of the following salient characteristics:

Description
Part Number
Qty
Indexor Standard Package
04U96-24
2
Indexor Box of 48 iRacks - 13 mm
04Z08-56
3
Indexor Box of 48 iRacks - 16 mm
04Z08-57
2
Indexor Box of 48 iRack Covers
04Z08-58
5
Indexor iLogger Transport Case - Four Position
04U96-98
18
Indexor iLogger Transport Case - Two Position
04Z08-99
26
AlinIQ Digital Training - License
01DH5-09
1
ITS Training - onsite 1x annually, includes 10 hours at $250/hour and travel
04Z08-92
1
Indexor Mini Package
04U96-95
15
Indexor Always on Support Contract
04Z08-74
1
Indexor Always on Support Contract
04Z08-74
1
AlinIQ Digital Training - License
01DH5-09
1
ITS Training - onsite 1x annually, includes 10 hours at $250/hour and travel
04Z08-92
1
Indexor iLogger Transport Case - Two Position
04U96-98
1
Indexor iLogger Transport Case - Four Position
04U96-98
1
AlinIQ Digital Training - Indexor, 3 Licenses
01DH5-09
1

System must be new, current-generation equipment and software. Used or refurbished equipment is NOT acceptable
All components must be OEM manufactured or authorized. System must include OEM warranty beginning at contract award. OEM service must be available and performed by OEM technicians.
System must provide end-to-end automated specimen tracking and chain-of-custody visibility from collection through laboratory receipt.
System must use barcode-based specimen identification.
System must support rack-based specimen association and bulk receipt of multiple specimens simultaneously to support high-volume workflows.
System must display specimen status without removing tubes from racks.
System must provide specimen search capability by ID.
System must allow reassignment of specimen positions without rescanning.
System must provide confirmation alerts for successful specimen entry and alerts for unscanned placements.
System must support collection workflow that does not require manual login steps and must support badge authentication when user identification is required.
Collection units must support minimum capacity of 120 specimen tubes.
System must record transport temperature and impact events and automatically upload environmental data upon arrival.
System must integrate with VA laboratory systems using HL7 or ASTM protocols and support distributed collection sites and centralized laboratory workflows.
System must support wired or wireless connectivity.
System must fit standard clinical workspace surfaces and be cleanable for clinical environments.
System must include all accessories required for operation.
System must be fully supported by the original manufacturers including parts, firmware, and updates.

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:
NAICS Code:
Company Name:
Address:
UEI (Unique Entity ID) Number:
Contact Name:
Phone No.:
Email:
Business Size Information - Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HUBZone
Woman Owned
Certified Service-Disabled Veteran Owned Small
Veteran Owned Small Business
Large Business
FSS/GSA Contract Holder:
Yes No
FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Proposed solution is listed and available on the above FSS/GSA Contract:
Yes No
Available pricing structure of proposed solution:
Pricing Model
Please Indicate Availability Below: (Yes / No / NA)
All on FSS
Open Market only
Mix of FSS & Open Market
Firm-Fixed Price (FFP)

Federal Acquisition Regulation (FAR) Market Rearch Questions:
Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a:
Domestic end product? _____________ (%)
Foreign end product? _______________ (%) Country of Origin:
Questions for Small Businesses ONLY:
Limitations on Subcontracting RFO 52.219-14

What percentage of the work would be subcontracted to another company? ________
What is the business size of the subcontractor?______
Per RFO 52.219-14 the following conditions must be met:
Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

If subcontracting, what added value do you offer (RFO 52.215-23):
Nonmanufacturer Rule (RFO 52.219-33):
Does your company manufacturer these proposed items? [Â ] yes [Â ] no
Does your company exceed 500 employees? [Â ] yes [Â ] no If yes, list # of employees: _________
Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [Â ] yes [Â ] no
Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [Â ] yes [Â ] no
Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [Â ] yes [Â ] no If yes, what is the manufacturer s name? ________________

Response Instructions:
Do not provide more than 8 pages, including cover letter page.
Submit your response via email to phoebe.farmer@va.gov
Submit your response NLT 16:30 (CST) on Monday, June 1, 2026.
Mark your response as Proprietary Information if the information is considered business sensitive.
VA has identified the appropriate North American Industry Classification System (NAICS) Code as 334516 analytical laboratory instrument manufacturing with a size standard of 1,000 employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Salient Characteristics List.

(End of Sources Sought)

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